Supply & Delivery of Power Tools & Associated Items and Specified Services – 2025 - HC

{
  "buyer": {
    "id": "org-32",
    "name": "The Highland Council"
  },
  "date": "2025-09-02T00:00:00Z",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29171.\r\n For more information see: https://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n For more information see the SPD-Instructions document and IITT document and for further information on using PCS-Tender, please contact the PCS-Tender Team pcs-tender@gov.scot\r\n Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n Note this is a Competitive Procedure with Negotiation (CPwN)] with 2 stages:\r\n 1. Qualification - SPD - following the assessment of the submitted SPDs and associated documents, shortlisted suppliers who have met the selection criteria, shall be invited to submit an initial tender. Please read the SPD Instruction Document and note Submission of responses by Bidders to the SPD at 12:00hrs on 10/10/25.\r\n 2. Tenders (Initial Invitation to Tender (IITT))-please read the IITT Instruction Document and note Submission of responses by Bidders (those invited) to the IITT at 12:00hrs on 08/12/25.\r\n The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 29171. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n Itemised at Appendix 2.2 Community Benefits Information Requirements\r\n (SC Ref:797913)",
  "id": "rls-83-SEP538315",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797913",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000797913",
  "parties": [
    {
      "address": {
        "locality": "Inverness",
        "postalCode": "IV3 5NX",
        "region": "UKM6",
        "streetAddress": "Glenurquhart Road"
      },
      "contactPoint": {
        "email": "Hamish.Coull@highland.gov.uk",
        "telephone": "+44 1467530600",
        "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.highland.gov.uk"
      },
      "id": "org-32",
      "identifier": {
        "legalName": "The Highland Council"
      },
      "name": "The Highland Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Inverness",
        "postalCode": "IV1 1AH",
        "streetAddress": "The Inverness Justice Centre, Longman Road"
      },
      "contactPoint": {
        "email": "inverness@scotcourts.gov.uk",
        "telephone": "+44 1463230782",
        "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
      },
      "id": "org-52",
      "identifier": {
        "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
      },
      "name": "Inverness Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "relatedProcesses": [
    {
      "id": "1",
      "identifier": "2024/S 000-760811",
      "relationship": [
        "planning"
      ],
      "scheme": "EU-OJ"
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "classification": {
      "id": "42600000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Bidders are directed to the Tender Documents which they must comply with."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Council wishes to appoint 1 suitably qualified, experienced and competent Supplier submitting the Most Economically Advantageous Tender (MEAT), to provide Goods and Services, for the Supply \u0026 Delivery of Power Tools \u0026 Associated Items and Specified Services (Including Services - HAVS \u0026 Noise Testing, PAT and Servicing \u0026 Training of Power Tools \u0026 Associated Items), for Highland Council Area.",
    "documents": [
      {
        "description": "The Council wishes to appoint 1 suitably qualified, experienced and competent Supplier submitting the Most Economically Advantageous Tender (MEAT), to provide Goods and Services, for the Supply \u0026 Delivery of Power Tools \u0026 Associated Items and Specified Services (Including Services - HAVS \u0026 Noise Testing, PAT and Servicing \u0026 Training of Power Tools \u0026 Associated Items), for Highland Council Area.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "SEP538315",
        "title": "Supply \u0026 Delivery of Power Tools \u0026 Associated Items and Specified Services \u00e2\u0080\u0093 2025 - HC",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP538315"
      }
    ],
    "hasRecurrence": true,
    "id": "HC/Pl-H\u0026C/PTs/2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "42600000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM6"
          }
        ],
        "deliveryLocation": {
          "description": "The Highland Council Area"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The Council wishes to appoint 1 suitably qualified, experienced and competent Supplier submitting the Most Economically Advantageous Tender (MEAT), to provide Goods and Services, for the Supply \u0026 Delivery of Power Tools \u0026 Associated Items and Specified Services (Including Services - HAVS \u0026 Noise Testing, PAT and Servicing \u0026 Training of Power Tools \u0026 Associated Items), for Highland Council Area.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract shall be for a 36 month period, with the option of multiple extensions to be extended by up to 12 months, subject to mutual agreement."
        },
        "secondStage": {
          "minimumCandidates": 3
        },
        "selectionCriteria": {
          "description": "Please see SPD Instruction document and Initial Invitation to Tender (IITT)."
        },
        "status": "active",
        "submissionTerms": {
          "electronicCataloguePolicy": "required",
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 291000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive procedure with negotiation",
    "recurrence": {
      "description": "The Contract shall be for a 36 month period, with the option of multiple extensions to be extended by up to 12 months, subject to mutual agreement."
    },
    "secondStage": {
      "invitationDate": "2025-11-10T00:00:00Z",
      "noNegotiationNecessary": true,
      "successiveReduction": true
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "The Bidder must provide a current copy of Goods Vehicle Operator (GVO) Licence.\r\n Minimum Educational and Professional Qualifications:\r\n Held by the Supplier/Sub-Contractor:\r\n -\tEvidence of quality assurance systems, such as ISO 9001 certification or equivalent.\r\n -\tRelevant vocational qualifications in logistics, procurement, or engineering (e.g., NVQ Level 3+ or equivalent).\r\n -\tHealth \u0026 Safety certifications (IOSH Managing Safely or NEBOSH General Certificate)\r\n -\tAt least 3\u00e2\u0080\u00935 years of experience in the supply of power tools or industrial equipment.\r\n -\tAbility to provide technical support, warranty management, and product compliance (e.g., CE/UKCA marking).\r\n -\tPAT (portable appliance testing), City \u0026 Guilds 2377 qualification.\r\n Held by Supplier/Sub-Contractor managerial staff:\r\n -\tLevel 4\u00e2\u0080\u00936 qualification in procurement, business, logistics, or supply chain management.\r\n -\tIOSH Managing Safely or NEBOSH General Certificate\r\n -\tMinimum 3\u00e2\u0080\u00935 years in contract or supply management, preferably in tools, equipment, or construction-related sectors.",
          "type": "suitability"
        },
        {
          "description": "Minimum level(s) of standards required.",
          "minimum": "Provide the organisations audited accounts covering the last financial 3 years and include the audited accounts for the years that have been audited to date in the business area covered by the Contact;\r\n The Council will use an independent credit scoring organisation, Creditsafe, to check the financial status of the winning bidder(s). To minimise risk of failure, the desired risk score should not be below Moderate Risk as a minimum. The Council shall take a view on the risk to the Council should the winning bidder(s) credit rating fall below this and may involve further detailed financial checking/assessment.\r\n Where it is considered that the additional supporting information does not provide satisfaction that the risk is mitigated, the bidder(s) shall be disqualified.\r\n The winning tenderer and its sub-contractor(s) to provide a current copy and have as a minimum,\r\n -\t5,000,000 GBP Employers Liability Insurance (where applicable) for each and every claim;\r\n -\t5,000,000 GBP Public Liability Insurance for each and every claim;\r\n -\t5,000,000 GBP Products Liability Insurance for each and every claim.",
          "type": "economic"
        },
        {
          "description": "As per Minimum level(s) of standards required.",
          "minimum": "Bidders must have relevant experience to deliver the Goods and Services as described and must provide the following:\r\n Provide details of how Quality Assurance is managed within the organisation and a copy of the organisations current Quality Assurance Scheme or Quality Management Policy;\r\n Provide details of how Health \u0026 Safety (H\u0026S) is managed within the organisation and a copy of the organisations current H\u0026S Assurance Scheme or H\u0026S Policy (or Statement for organisations with fewer than 5 employees);\r\n Provide 2 copies of current risk assessments specifically relating to similar activities currently undertaken (or Statement for organisations with fewer than 5 employees);\r\n Provide 2 copies of current examples of training record specifically relating to similar activities currently undertaken;\r\n Provide 2 relevant examples of supplies and services carried out in the past 3 years;\r\n Provide a statement of the relevant supply chain management and/or tracking systems used for the requirement;\r\n Provide details of the technicians or technical bodies who they can call upon, especially those responsible for quality control for the requirement;\r\n Provide quality control institute certificates (or from agencies of recognised competence) confirming that products meet the technical specifications or standards;\r\n Provide details of business continuity and contingency proposals for the requirement;\r\n Provide details of provisional exit plan for the requirement;\r\n Confirm if Sub-Contracting, list the sub-contractors they propose to use and state which part/s of the Contract the sub-contractor(s) shall deliver and approximate value (if any);\r\n Confirm \"Non-Disclosure\u00e2\u0080\u009d items relating to FOI(S)A obligations (if any).\r\n IN ADDITION, BIDDERS ARE DIRECTED TO THE MINIMUM REQUIREMENTS CONTAINED IN THE TENDER DOCUMENTS IN RELATION TO THIS TENDER, WHICH BIDDERS SHALL COMPLY WITH.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2026-05-22T00:00:00Z"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-10T12:00:00Z"
    },
    "title": "Supply \u0026 Delivery of Power Tools \u0026 Associated Items and Specified Services \u00e2\u0080\u0093 2025 - HC",
    "value": {
      "amount": 291000.0,
      "currency": "GBP"
    }
  }
}