Provision of Services for Events Framework Agreement

{
  "buyer": {
    "id": "org-5",
    "name": "South Ayrshire Council"
  },
  "date": "2026-03-12T00:00:00Z",
  "description": "Economic operators may be excluded from this competition if they are in any\r\n of the situations referred to in regulation 58 of The Public Contracts (Scotland)\r\n Regulations 2015 or regulation 8 of The Procurement (Scotland) Regulations\r\n 2016.\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31245. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n This procurement will include a Community Benefit requirement.\r\n It has become clear that there is scope within the Procurement Reform (Scotland)\r\n Act 2014 which applies to public contracts, to use contracts to deliver wider social\r\n benefits such as:\r\n - Targeted recruitment and training (providing employment and\r\n training opportunities/Apprenticeships)\r\n - SME and social enterprise development\r\n - Community engagement\r\n As part of your tender response, Tenderers are requested to provide an outline of all\r\n community benefits they can offer for this contract.\r\n (SC Ref:826378)",
  "id": "rls-3-MAR551568",
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  "language": "EN",
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  "parties": [
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        "postalCode": "KA7 1DR",
        "region": "UKM94",
        "streetAddress": "County Buildings, Wellington Square"
      },
      "contactPoint": {
        "email": "Procurement@south-ayrshire.gov.uk",
        "telephone": "+44 3001230900",
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      "performanceTerms": "70% Quality - 30% Price"
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    "coveredBy": [
      "GPA"
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    "description": "South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider,\r\n Multi-Lot Framework Agreement for various Event Services and Equipment as\r\n outlined below:\r\n - Lot 1 - Provision of Security Services\r\n - Lot 2 - Provision of Site Technical Equipment\r\n - Lot 3 - Provision of Site Crew \u0026 Event Infrastructure\r\n - Lot 4 - Provision of Sanitation Facilities\r\n - Lot 5 - Supply, Delivery and Installation of Generators \u0026 Lighting Towers\r\n - Lot 6 - Supply and Installation of Marquees\r\n - Lot 7 - Provision of Bus Transport\r\n - Lot 8 - Provision of Traffic Management Equipment\r\n - Lot 9 - Traffic Management Consultancy Services\r\n - Lot 10 \u00e2\u0080\u0093 Car Park Management",
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      {
        "description": "South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider,\r\n Multi-Lot Framework Agreement for various Event Services and Equipment as\r\n outlined below:\r\n - Lot 1 - Provision of Security Services\r\n - Lot 2 - Provision of Site Technical Equipment\r\n - Lot 3 - Provision of Site Crew \u0026 Event Infrastructure\r\n - Lot 4 - Provision of Sanitation Facilities\r\n - Lot 5 - Supply, Delivery and Installation of Generators \u0026 Lighting Towers\r\n - Lot 6 - Supply and Installation of Marquees\r\n - Lot 7 - Provision of Bus Transport\r\n - Lot 8 - Provision of Traffic Management Equipment\r\n - Lot 9 - Traffic Management Consultancy Services\r\n - Lot 10 \u00e2\u0080\u0093 Car Park Management",
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        "format": "text/html",
        "id": "MAR551568",
        "title": "Provision of Services for Events Framework Agreement",
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        "id": "10",
        "relatedLot": "10"
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    ],
    "legalBasis": {
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    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": 2147483647
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Provision of Security Services"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Provision of Site Technical Equipment"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Provision of Site Crew \u0026 Event Infrastructure"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Provision of Sanitation Facilities"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "5",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Supply, Delivery and Installation of Generators \u0026 Lighting Towers"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "6",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Supply and Installation of Marquees"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "7",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Provision of Bus Transport"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "8",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Provision of Traffic Management Equipment"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "9",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Traffic Management Consultancy Services"
      },
      {
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "10",
        "renewal": {
          "description": "January 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Car Park Management"
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "January 2030"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "It is a requirement of this procurement that Tenderers hold, or can commit to\r\n obtain, prior to the commencement of any subsequently concluded Framework\r\n Agreement, the accreditations indicated below:\r\n Lot 1 \u00e2\u0080\u0093 Provision of Security Services\r\n All personnel undertaking licensable activities must hold a valid and in-date Security\r\n Industry Authority (SIA) licence appropriate to the duties being performed. As part of\r\n the Service Provider\u00e2\u0080\u0099s recruitment and vetting processes, all personnel deployed\r\n under this Framework must hold, as a minimum, a Level 1 basic disclosure.\r\n Lot 8 \u00e2\u0080\u0093 Traffic Management ONLY:\r\n Traffic Management Operatives: All staff must be appropriately qualified for their roles.\r\n Minimum accepted certification (must hold at least one):\r\n - NRSWA Operative Card (Unit 2)\r\n - NHSS 12 T1/T2\r\n - SIA Accreditation (for roles involving access control/security)\r\n Traffic Liaison Officer (TLO): A senior TM staff member responsible for operational\r\n delivery, communication with the Event Control Room, and real-time TM coordination.\r\n Minimum qualification (must hold at least one):\r\n - NHSS 12 T1\u00e2\u0080\u0093T7\r\n - NRSWA Supervisor Card\r\n - ACT Certification (desirable)\r\n Lot 10 \u00e2\u0080\u0093 Traffic Management Consultant ONLY:\r\n Road Type Qualifications\r\n Roads other than Dual\r\n Carriageways with a speed limit\r\n of greater than 40 miles (Safety\r\n at Street Works and Road Works\r\n Code of Practice)\r\n NRSWA Street Work\r\n Qualifications\r\n Register (Operatives)\r\n O1 \u00e2\u0080\u0093 signing, lighting\r\n and guarding\r\n LA - location and\r\n avoidance of\r\n underground\r\n apparatus\r\n NRSWA Street Work\r\n Qualifications\r\n Register\r\n (Supervisors)\r\n S1 - monitoring of\r\n signing, lighting and\r\n guarding\r\n LA - location and\r\n avoidance of\r\n underground\r\n apparatus\r\n Dual Carriageways with a speed\r\n limit greater than 40 mph\r\n (Chapter 8 of the Traffic Signs\r\n Manual)\r\n National Highway Sector Scheme 12A, 12B or\r\n 12C.\r\n The Qualifications for road other than Dual Carriageways with a speed limit greater\r\n than 40 miles are prescribed under Section 61(B) of the Roads (Scotland) Act 1984\r\n and the Road Works (Reinstatement Quality Plans, Qualifications of Supervisors and\r\n Operatives and Miscellaneous Amendments) (Scotland) Regulations 2023",
          "type": "suitability"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
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      "written"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 7.922816251426434e+28
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-04-20T12:00:00Z"
    },
    "title": "Provision of Services for Events Framework Agreement"
  }
}