Interim Finance System

{
  "buyer": {
    "id": "GB-FTS-158789",
    "name": "Scottish Police Authority"
  },
  "date": "2025-09-22T08:44:36+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807876.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nFull information on this is provided within the Tender Documents.\n(SC Ref:807876)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807876",
  "id": "058320-2025",
  "initiationType": "tender",
  "language": "en",
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  ],
  "ocid": "ocds-h6vhtk-059ea1",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G40 4EH",
        "region": "UKM",
        "streetAddress": "2 French Street"
      },
      "contactPoint": {
        "email": "ProcurementTenders@scotland.police.uk",
        "telephone": "+44 1786895668",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
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        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Public order and safety",
            "id": "03",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.spa.police.uk"
      },
      "id": "GB-FTS-158789",
      "identifier": {
        "legalName": "Scottish Police Authority"
      },
      "name": "Scottish Police Authority",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow"
      },
      "id": "GB-FTS-220",
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-10-22T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-10-22T12:00:00+01:00"
    },
    "classification": {
      "description": "Financial systems software package",
      "id": "48442000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Police Scotland require an interim finance system to replace their current system which will be going end of life in February 2027.",
    "hasRecurrence": false,
    "id": "PROC-25-2884",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "System and support services",
            "id": "72250000",
            "scheme": "CPV"
          },
          {
            "description": "Software-related services",
            "id": "72260000",
            "scheme": "CPV"
          },
          {
            "description": "Financial systems software package",
            "id": "48442000",
            "scheme": "CPV"
          },
          {
            "description": "Financial systems software development services",
            "id": "72212442",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
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              "description": "80",
              "name": "Technical Questions",
              "type": "quality"
            },
            {
              "description": "20",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "Police Scotland\u2019s current core finance system is going end of life in February 2027. Police Scotland will be looking to procure a Corporate Technology Platform to provide core functionality across various departments and in turn, replace the Authority\u2019s finance system. However, due to the timescales associated with a procurement of a Corporate Technology Platform, an interim solution is required to maintain financial governance and prevent service disruption in the duration between the current system going end of life and the new Corporate Technology Platform going live.\nThis procurement is for an Interim Finance System.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Police Scotland reserve the right to purchase additional goods and services which offer ongoing improvements to the operational solution and to cater for the emergence of new and evolving technologies which could enhance the solution and/or the provision of the Services. Any such changes will be progressed through the Contract Variation process in accordance\nwith Regulation 72 of the Public Contract (Scotland) Regulations 2015."
        },
        "renewal": {
          "description": "There will be the option to extend the Contract for a further two (2) periods of up to one (1) year each at the sole discretion of Police Scotland."
        },
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        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
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          ],
          "description": "Please note, the relevant selection criteria will be included in the SPD module.",
          "type": "suitability"
        },
        {
          "appliesTo": [
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          ],
          "description": "Please note, the relevant selection criteria will be included in the SPD module.",
          "minimum": "Please note, the relevant selection criteria will be included in the SPD module.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Please note, the relevant selection criteria will be included in the SPD module.",
          "minimum": "Please note, the relevant selection criteria will be included in the SPD module.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-22T12:00:00+01:00"
    },
    "title": "Interim Finance System"
  }
}