CE-128-25 - Provision of a Housing Support Service, Hamilton Court & Orchard House, Ayr

{
  "buyer": {
    "id": "GB-FTS-4854",
    "name": "South Ayrshire Council"
  },
  "date": "2025-07-17T15:03:08+01:00",
  "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 or regulation 8 of The Procurement (Scotland) Regulations 2016 .\nQuality Control Requirements\nTenderers may be required to provide the following for Quality Control requirements:\nEITHER:\nOption A) If a Tenderer\u2019s organisation holds an UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with\nBS EN ISO 9001 (or equivalent) a copy of the certificate may be requested.\nOR\nOption B) If a Tenderers organisation has a documented policy regarding quality management, a copy of the policy may be requested.\nGuidance\nThe policy should set out your organisation\u0027s responsibilities for quality management. Demonstrating that your organisation has and continues to implement a quality management policy that is authorised by the Chief Executive or equivalent and is periodically reviewed at a senior management level. The policy should be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.\nQuality Assurance/Health and Safety Requirements\nTenderers may be required to provide the following for Quality Assurance/Health and Safety Requirements:\nEITHER:\nOption A) If a Tenderer\u2019s organisation holds an UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation has, within the last twelve months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then a copy of the certificate may be requested.\nOR,\nOption B) If a Tenderers organisation has a policy for health and safety (H\u0026S) management, then a copy of the policy may be requested.\nGuidance\nOrganisations with less than five employees are not required by law to have a documented policy statement. The need to reduce documentary requirements on micro businesses in particular will be taken into account by the evaluation panel. Your policy should provide evidence that your organisation has a H\u0026S policy that is endorsed by the chief executive officer and that it is regularly reviewed. The policy should be relevant to the nature and scale of the work and set out responsibilities for H\u0026S management at all levels within your organisation. Your policy should be relevant to the nature and scale of your operations and set out your company\u0027s responsibilities of health and safety management and compliance with legislation.\nEnvironmental Management Standards Requirements\nTenderers may be required to provide the following for Environmental Management Requirements:\nEITHER:\nOption A) If a Tenderer\u2019s organisation holds an UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then a copy of the certificate may be requested.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29604. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nAs stated within Procurement Documents\n(SC Ref:804740)",
  "id": "041013-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
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  "ocid": "ocds-h6vhtk-05616b",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr",
        "postalCode": "KA7 1DR",
        "region": "UKM94",
        "streetAddress": "County Buildings, Wellington Square"
      },
      "contactPoint": {
        "email": "Procurement@south-ayrshire.gov.uk",
        "telephone": "+44 3001230900",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.south-ayrshire.gov.uk/procurement/"
      },
      "id": "GB-FTS-4854",
      "identifier": {
        "legalName": "South Ayrshire Council"
      },
      "name": "South Ayrshire Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Ayr"
      },
      "id": "GB-FTS-11690",
      "identifier": {
        "legalName": "Ayr Sheriff Court"
      },
      "name": "Ayr Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-08-21T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-08-21T12:00:00+01:00"
    },
    "classification": {
      "description": "Housing services",
      "id": "70333000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Stated within Tender Documents"
    },
    "coveredBy": [
      "GPA"
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    "description": "South Ayrshire Council is seeking an independent Housing Support Service, for Service Users who live within sheltered housing at Hamilton Court, 57 Castlehill Road, Ayr, KA7 2JB and Orchard House, 35 Mount Oliphant Crescent, Ayr, KA7 3EN. Both locations have mixed sex occupancy, with Service Users being mainly older people.\nLandlord responsibilities will remain with West of Scotland Housing Association (WSHA).  Cleaning of communal and public areas will be undertaken by the Landlord, WSHA",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "CE-128-25",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Miscellaneous services",
            "id": "98300000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM94"
          }
        ],
        "id": "1",
        "relatedLot": "1"
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    ],
    "legalBasis": {
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      "scheme": "CELEX"
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    "lots": [
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              "name": "Quality",
              "type": "quality"
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            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "description": "South Ayrshire Council is seeking an independent Housing Support Service, for Service Users who live within sheltered housing at Hamilton Court, 57 Castlehill Road, Ayr, KA7 2JB and Orchard House, 35 Mount Oliphant Crescent, Ayr, KA7 3EN. Both locations have mixed sex occupancy, with Service Users being mainly older people.\nLandlord responsibilities will remain with West of Scotland Housing Association (WSHA).  Cleaning of communal and public areas will be undertaken by the Landlord, WSHA",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Yes\nMay 2030"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "May 2030"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently awarded Contract, the accreditations indicated below:\nTenderers must be registered with the Care Inspectorate to deliver all Supported Living in the Community functions.\nEvidence for this requirement will be requested at the \u201cRequest For Documentation\u201d Stage.",
          "type": "suitability"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-21T12:00:00+01:00"
    },
    "title": "CE-128-25 - Provision of a Housing Support Service, Hamilton Court \u0026 Orchard House, Ayr"
  }
}