Supply, Pre-Installation check, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations

{
  "buyer": {
    "id": "GB-FTS-2273",
    "name": "Fife Council"
  },
  "date": "2025-07-14T11:47:14+01:00",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27385. For more information see:\nhttp://www.publiccontractsscotland.gov.uk\nCommunity benefits are included in this requirement. For more information see:\nhttps://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nTenderers shall provide a Community Benefits delivery plan/ methodology as part of their tender submission, fully describing how they would intend to deliver these benefits.\nEconomic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\nFife Council is committed to ensuring delivery of high-quality services and to achieving best value through the contract by:\n\u00b7 securing continuous improvement in the performance and delivery of its function;\n\u00b7 maintaining an appropriate balance between quality and whole life cost; and\n\u00b7 actively contributing to sustainable development.\nIt is expected that the contractor will take a positive approach to Fair Work practices.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27385. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nSee the tender documents\n(SC Ref:802117)",
  "id": "039550-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000802117",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-055e5c",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glenrothes",
        "postalCode": "KY7 5LT",
        "region": "UKM72",
        "streetAddress": "Fife House, North Street"
      },
      "contactPoint": {
        "email": "yahia.reggab@fife.gov.uk",
        "name": "Yahia Reggab",
        "telephone": "+44 3451550000",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?VISITORID=fba90667-05e0-494b-b81c-b6d1e6683109\u0026_ncp=1750251397040.52230-1"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.fife.gov.uk"
      },
      "id": "GB-FTS-2273",
      "identifier": {
        "legalName": "Fife Council"
      },
      "name": "Fife Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kirkcaldy",
        "postalCode": "KY1 1XQ",
        "streetAddress": "Courthouse Whyescauseway"
      },
      "id": "GB-FTS-144662",
      "identifier": {
        "legalName": "Sheriff Court"
      },
      "name": "Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-08-14T12:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Fife"
      },
      "date": "2025-08-14T12:00:00+01:00",
      "description": "Yahia Reggab"
    },
    "classification": {
      "description": "Commissioning of public lighting installations",
      "id": "50232110",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "The tenderer must comply with the Professional Lighting Guide 06: Guidance on the installation and maintenance of seasonal decorations and lighting column attachments"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Fife Council is seeking a contractor to supply, infrastructure check, install, remove, store and maintain festive lighting decorations for some communities in Fife.\nCommunities currently likely to use the framework: Inverkeithing, Rosyth, Kirkcaldy, Dunfermline \u0026 Dalgety Bay. Communities in Fife may join or withdraw from the framework during it\u0027s lifetime.",
    "hasRecurrence": true,
    "id": "CW0224",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Christmas tree lights",
            "id": "31522000",
            "scheme": "CPV"
          },
          {
            "description": "Lighting equipment and electric lamps",
            "id": "31500000",
            "scheme": "CPV"
          },
          {
            "description": "Maintenance services of public-lighting installations and traffic lights",
            "id": "50232000",
            "scheme": "CPV"
          },
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM72"
          }
        ],
        "deliveryLocation": {
          "description": "Fife"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "Depending on the particular requirements of each Community, Fife Council is seeking a Contractor that shall, be responsible for all aspects the timely supply, infrastructure precheck, installation, testing, maintenance, removal and storage of all the festive lights and decorations in the applicable Fife community including:\n- Safe storage of existing lighting decorations and associated equipment where owned by Fife Council;\n- Infrastructure precheck prior to any features installation\n- The electrical testing of all lighting decorations prior to erection where owned by Fife Council;\n- Supply of lighting decorations as required to be leased;\n- Timely erection and removal of all lighting decorations (to include pole mounted, transverse decorations, tree light installation and any other styles of decoration required) and supply of appropriate fixings;\n- Provision of support to and presence at Festive Lights Switch On events;\n- Weekly inspections during the period whereby the decorations are erected;\n- Emergency attendance as required for Health and Safety issues \u0026 repairs;\n- Repair / replacement of any decorations as required / instructed.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Fife Council may require additional purchases under this contract which have not been specifically detailed in the \"specification\" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015."
        },
        "renewal": {
          "description": "Optional extension of 12 months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 240000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 9 months prior to the end of the framework"
    },
    "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts\n(Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of\nSession",
    "selectionCriteria": {
      "criteria": [
        {
          "minimum": "4B.4 - The Current Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation to their published accounts for the last two years.\n4B.4 - Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the Tenderer.\n4B.5.1 \u0026 2\nEmployer\u2019s (Compulsory) Liability Insurance = 10 million GBP\nPublic Liability = 5 million GBP\nProfessional Negligence Insurance (in place for a period of 2 years after the end of the framework period = 1 million GBP"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/toolkit/dashboard/dashboard.do?VISITORID=fba90667-05e0-494b-b81c-b6d1e6683109\u0026_ncp=1750251397040.52230-1",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 1,
        "periodRationale": "N/A"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-08-14T12:00:00+01:00"
    },
    "title": "Supply, Pre-Installation check,  Installation, Removal, Storage and Maintenance of Festive Lighting Decorations",
    "value": {
      "amount": 240000,
      "currency": "GBP"
    }
  }
}