Extension of Intrepid System

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2025-09-30T23:59:59+01:00",
        "maxExtentDate": "2025-12-30T23:59:59+00:00",
        "startDate": "2025-07-01T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-06-23T12:33:30+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "034363-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/034363-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software support services",
              "id": "72261000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKL"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-06-24T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "The contract will commence on 1 July 2025 and end on 30 September 2025, with an optional 3-month extension to 31 December 2025. "
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PZTR-3437-HGWM",
          "name": "Vitalhub UK Limited"
        }
      ],
      "title": "Extension of Intrepid System",
      "value": {
        "amount": 205366.0,
        "amountGross": 246439.0,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PRNH-7564-JLCQ",
    "name": "Health Education and Improvement Wales (HEIW)"
  },
  "date": "2025-06-23T12:33:30+01:00",
  "id": "034363-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0551ac",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF15 7QQ",
        "region": "UKL15",
        "streetAddress": "HEIW, Ty Dysgu Cefn Coed, Nantgarw"
      },
      "contactPoint": {
        "email": "sairam.kunuri@wales.nhs.uk",
        "name": "SAIRAM KUNURI",
        "telephone": "+447435577774"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://heiw.nhs.wales/"
      },
      "id": "GB-PPON-PRNH-7564-JLCQ",
      "identifier": {
        "id": "PRNH-7564-JLCQ",
        "scheme": "GB-PPON"
      },
      "name": "Health Education and Improvement Wales (HEIW)",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF15 7QZ",
        "region": "UKL15",
        "streetAddress": "4-5 Charnwood Court Cardiff CF15 7QZ "
      },
      "contactPoint": {
        "email": "sairam.kunuri@wales.nhs.uk",
        "name": "SAIRAM KUNURI",
        "telephone": "+447435577774"
      },
      "details": {
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
      },
      "id": "GB-PPON-PXWV-6492-CGMN",
      "identifier": {
        "id": "PXWV-6492-CGMN",
        "scheme": "GB-PPON"
      },
      "name": "NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) Organisation details",
      "roleDetails": "Complete procurement support",
      "roles": [
        "procuringEntity"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "WC2A 3TH",
        "region": "UKI31",
        "streetAddress": "2 Stone Buildings"
      },
      "contactPoint": {
        "email": "Benjamin.Fleat@vitalhub.com"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-PPON-PZTR-3437-HGWM",
      "identifier": {
        "id": "PZTR-3437-HGWM",
        "scheme": "GB-PPON"
      },
      "name": "Vitalhub UK Limited",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Health Education and Improvement Wales (HEIW) intends to award a direct contract to Hicom Technologies Ltd (parent company: Vitalhub UK Limited) for the continued provision and support of the Intrepid IT system. The proposed contract covers a 3-month extension from 1st July 2025 to 30th September 2025, with an option for an additional 3-month period ending 31st December 2025. \nThe Intrepid system is a proprietary platform developed and supported exclusively by Hicom Technologies Ltd. Due to technical constraints and compatibility requirements, including the need for uninterrupted access to critical trainee data and payroll functionality, no alternative supplier can provide the required services. This extension ensures continuity of service while the transition to a new system is being resolved following issues encountered during the initial rollout.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "HEIW-STA-796",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The Intrepid system is a proprietary platform developed and supported exclusively by Hicom Technologies Ltd (parent company: Vitalhub UK Limited). Due to technical constraints and compatibility requirements, including the need for uninterrupted access to critical trainee data and payroll functionality, no alternative supplier can provide the required services. This extension ensures continuity of service while the transition to a new system is being resolved following issues encountered during the initial rollout.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ],
    "status": "complete",
    "title": "Extension of Intrepid System"
  }
}