Buyer Name: National Galleries of Scotland
Buyer Address: National Galleries of Scotland, 73 Belford Road, Edinburgh, UKM75, EH4 3DS
Contact Email: amadeirarezende@nationalgalleries.org
Contact Telephone: +44 1316246374
Framework Agreement for the Provision of Specialist Art Transportation Services
Buyer Contact Info
Status
active
active
Procedure
open
open
Value
450000.0 GBP
450000.0 GBP
Published
03 Nov 2025, 00:00
03 Nov 2025, 00:00
Deadline
12 Jan 2026, 12:00
12 Jan 2026, 12:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
33952000
33952000
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Public Contracts Scotland
Open Public Contracts Scotland
Description
National Galleries Scotland (NGS) âThe Authorityâ wish to award a multi-lot, multi-Contractor Framework for the Provision of Specialist Art Transportation Services. There are 4 Lots under the Framework Agreement covering the provision of business-as-usual UK movements of works/objects through to multi-national transportation of many works/objects to/from multiple venues across the world. Services will include (but not limited to) packaging, transport, storage, technical assistance, technical advice and project management. Framework Contractors must have a clear understanding of the Contract Requirements and the organisational needs of NGS. For full details of the Contract Requirements, please refer to the associated Invitation to Tender and Framework Agreement documents. There will be no commitment to a minimum volume of work or spend under the Agreement. Mini competitions for Call-Off Contracts will be conducted on an as required basis. Contractors will have no claim against NGS if they are not awarded any work through Call-Off Contracts. There is no commitment to a minimum spend over the duration of the Framework Agreement. Under this Agreement, no minimum spend is guaranteed. It is a requirement that Framework Contractors as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the Framework Agreement.
Linked Documents
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No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV542582
Link Title: Framework Agreement for the Provision of Specialist Art Transportation Services
Link Description: National Galleries Scotland (NGS) âThe Authorityâ wish to award a multi-lot, multi-Contractor Framework for the Provision of Specialist Art Transportation Services. There are 4 Lots under the Framework Agreement covering the provision of business-as-usual UK movements of works/objects through to multi-national transportation of many works/objects to/from multiple venues across the world. Services will include (but not limited to) packaging, transport, storage, technical assistance, technical advice and project management. Framework Contractors must have a clear understanding of the Contract Requirements and the organisational needs of NGS. For full details of the Contract Requirements, please refer to the associated Invitation to Tender and Framework Agreement documents. There will be no commitment to a minimum volume of work or spend under the Agreement. Mini competitions for Call-Off Contracts will be conducted on an as required basis. Contractors will have no claim against NGS if they are not awarded any work through Call-Off Contracts. There is no commitment to a minimum spend over the duration of the Framework Agreement. Under this Agreement, no minimum spend is guaranteed. It is a requirement that Framework Contractors as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the Framework Agreement.
Lots
Lot Title: Exhibition Transport within the UK (excluding airport requirements)
Lot Description: To provide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition for UK loans exhibitions. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 2 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 2 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot 2 Status: active
Lot 2 Has Options: Yes
Lot 2 Options: NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Lot 2 Award Criterion (quality): Quality
Lot Title: Transport for Specialist Requirements
Lot Description: To provide fine art and object packing, occasional storage and transportation services for works requiring specialist handling and removal (for example large sculpture, works containing hazardous substances etc.). The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 3 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 3 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot 3 Status: active
Lot 3 Has Options: Yes
Lot 3 Options: NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Lot 3 Award Criterion (quality): Quality
Lot Title: UK Single Transfers (excluding airport requirements)
Lot Description: To provide fine art and object packing, occasional storage and transportation services, including part-load transfer where appropriate, excluding airport requirements and restricted to the UK. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 4 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 4 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot 4 Status: active
Lot 4 Has Options: Yes
Lot 4 Options: NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Lot 4 Award Criterion (quality): Quality
Lot Title: International & Worldwide Exhibition Transport & Single Transfers (including airport requirements)
Lot Description: To provide international and worldwide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition, including airport requirements. International & worldwide single transfers, including packing, storage and part-load transfer where appropriate, and associated airport requirements, are also included under this Lot 1. The procurement will be conducted through the use of the Open (single stage) procedure. A position on Lot 1 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document. Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 1 (and any other lots they are tendering for). Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot 1 Status: active
Lot 1 Has Options: Yes
Lot 1 Options: NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.
Lot 1 Award Criterion (quality): Quality
Documents
Document Title: Framework Agreement for the Provision of Specialist Art Transportation Services
Document Description: National Galleries Scotland (NGS) âThe Authorityâ wish to award a multi-lot, multi-Contractor Framework for the Provision of Specialist Art Transportation Services. There are 4 Lots under the Framework Agreement covering the provision of business-as-usual UK movements of works/objects through to multi-national transportation of many works/objects to/from multiple venues across the world. Services will include (but not limited to) packaging, transport, storage, technical assistance, technical advice and project management. Framework Contractors must have a clear understanding of the Contract Requirements and the organisational needs of NGS. For full details of the Contract Requirements, please refer to the associated Invitation to Tender and Framework Agreement documents. There will be no commitment to a minimum volume of work or spend under the Agreement. Mini competitions for Call-Off Contracts will be conducted on an as required basis. Contractors will have no claim against NGS if they are not awarded any work through Call-Off Contracts. There is no commitment to a minimum spend over the duration of the Framework Agreement. Under this Agreement, no minimum spend is guaranteed. It is a requirement that Framework Contractors as a minimum, hold or commit to obtain prior to the award of contract, a valid Cyber Essentials Basic Certification (or equivalent) in place throughout the duration of the Framework Agreement.
Document Title: Invitation to Tender (ITT)
Document Title: Lot 1 - Price Schedule & Loan Information
Document Title: Lot 2 - Price Schedule & Loan Information
Document Title: Lot 3 - Price Schedule
Document Title: Lot 4 - Price Schedule
Document Title: DRAFT Framework Agreement T&Cs
Document Title: Schedule 1 - Specification - Core Requirements
Document Title: Schedule 1 - Annex A - Key Performance Indicators
Document Title: Schedule 12 - NGS Environmental Policy
Document Title: Lot 1 - Price Schedule & Loan Information (REV 1)
Document Title: Section 3 - Form of Tender (editable version)
Document Title: Section - Annex F: Notification of Lots (editable version)
Document Title: Revised Lot 1 List of Loan Items - red type indicates amended dimensions.
Document Title: Lot 1 - Price Schedule (REV 2)
Document Title: Lot 2 - Price Schedule (REV 1)
Document Title: Lot 3 - Price Schedule (REV 1)
Document Title: Lot 4 - Price Schedule (REV 1)
Raw Notice JSON
Expand raw payload
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"description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
},
"renewal": {
"description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "Transport for Specialist Requirements"
},
{
"awardCriteria": {
"criteria": [
{
"description": "60",
"name": "Quality",
"type": "quality"
},
{
"description": "40",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 720
},
"description": "To provide fine art and object packing, occasional storage and transportation services, including part-load transfer where appropriate, excluding airport requirements and restricted to the UK.\r\n The procurement will be conducted through the use of the Open (single stage) procedure.\r\n A position on Lot 4 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document.\r\n Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 4 (and any other lots they are tendering for).\r\n Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"hasOptions": true,
"hasRenewal": true,
"id": "4",
"options": {
"description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
},
"renewal": {
"description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "UK Single Transfers (excluding airport requirements)"
},
{
"awardCriteria": {
"criteria": [
{
"description": "60",
"name": "Quality",
"type": "quality"
},
{
"description": "40",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 720
},
"description": "To provide international and worldwide exhibition transport including co-ordination of the complete logistics package associated with exhibitions from collection from lenders to return at the end of the exhibition, including airport requirements.\r\n International \u0026 worldwide single transfers, including packing, storage and part-load transfer where appropriate, and associated airport requirements, are also included under this Lot 1.\r\n The procurement will be conducted through the use of the Open (single stage) procedure.\r\n A position on Lot 1 will be awarded to the 5 Tenderers who score the highest overall marks in accordance with our Tender Evaluation Methodology detailed within the Invitation to Tender (ITT) document.\r\n Bidders must complete and return an SPD (Scotland) form along with their tender submission for Lot 1 (and any other lots they are tendering for).\r\n Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
"hasOptions": true,
"hasRenewal": true,
"id": "1",
"options": {
"description": "NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
},
"renewal": {
"description": "The initial duration of the Framework Agreement will be 24 months, with the option to extend by up to two (2) additional periods of up to twelve (12) months each."
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "International \u0026 Worldwide Exhibition Transport \u0026 Single Transfers (including airport requirements)"
}
],
"mainProcurementCategory": "services",
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"recurrence": {
"description": "National Galleries Scotland may re-let this Framework Agreement prior to the end of the initial 24 month period. A Contract Notice will be published circa. 12-18 months prior to the end of the initial period. If not, the option to extend will be used."
},
"selectionCriteria": {
"criteria": [
{
"description": "Q4A1a \u0027Enrolment in a Relevant Professional Register\u0027, Q4A.2a \u0027Authorisation of Particular Organisation Needed\u0027 and Q4A.2b\u0027Membership of a Particular Organisation Needed\u0027 have been included in the SPD. Bidders must confirm whether this is applicable to them.\r\n If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a \u0027Fail\u0027. Any Bidder scoring a \u0027Fail\u0027 mark will be disqualified from the competition.",
"type": "suitability"
},
{
"description": "Q4B5a - Insurance - Professional Risk Indemnity\r\n Q4B5b - Insurance - Employer\u0027s (Compulsory) Liability\r\n Q4B5c - Insurance - Public Liability Insurance \u0026 Cyber Liability Insurance\r\n Q4B6 - Other Economic or Financial Requirements",
"minimum": "Q4B5a - Professional Risk Indemnity at 5,000,000 GBP for any one occurrence or series of occurrences arising out of any one event.\r\n Q4B5b - Employer\u0027s (Compulsory) Liability at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one\r\n event.\r\n Q4B5c - Public Liability Insurance at 10,000,000 GBP for any one occurrence or series of occurrences arising out of any one event.\r\n Q4B5c - Cyber Liability Insurance (First \u0026 Third Party cover) at 1,000,000 GBP in the aggregate.\r\n Q4B6 (i) Provision of Financial Ratio: Profit before interest and taxation (factual and identified within financial statements. Ratio to be greater than 1GBP. Bidders are to submit evidence of calculation.\r\n Q4B6 (ii) Provision of Financial Ratio: Net Current Assets (current assets divided by current liabilities). Ratio to be greater than 1:1 i.e. must be positive. Bidders are to submit evidence of calculation.\r\n Q4B6 (iii) Bidders shall include copies of their filed accounts (full details provided with in the online SPD).\r\n Q4B6 (iv) Parent Company Guarantee or Performance Bond (full details provided with in the online SPD). Requirement only required in the event a Bidder should fail in relation to the financial ratios or be unable to provide any of the information required.",
"type": "economic"
}
]
},
"status": "active",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
"submissionTerms": {
"bidValidityPeriod": {
"durationInDays": 270
},
"languages": [
"en"
]
},
"techniques": {
"frameworkAgreement": {
"maximumParticipants": 5.0
},
"hasFrameworkAgreement": true
},
"tenderPeriod": {
"endDate": "2026-01-12T12:00:00Z"
},
"title": "Framework Agreement for the Provision of Specialist Art Transportation Services",
"value": {
"amount": 450000.0,
"currency": "GBP"
}
}
}