Occupational Health Services inc EAP/Physiotherapy Services and Substance and Alcohol Testing

{
  "buyer": {
    "id": "org-92",
    "name": "West Lothian Council"
  },
  "date": "2025-04-02T00:00:00Z",
  "description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\r\n Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.\r\n TUPE \u00e2\u0080\u0093 The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.\r\n CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except\r\n insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:\r\n (i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities\u00e2\u0080\u0099 information.\r\n The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.\r\n (ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;\r\n (iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28516. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n To maximise the benefit aligned to community need, this approach is supported by the inclusion of a list of example standard Community Benefits; WLC Community Benefits List and a list of relevant local community benefits that Service areas will support via the WLC Community Wish List. Each benefit has an allocated number of points, which would be the points achieved by the supplier if that Community Benefit was delivered.\r\n Please note: Community Benefits proposals will not form part of the award criteria and will not be evaluated but will be contractual obligations. More information can be found on the council\u00e2\u0080\u0099s website:\r\n -\tCommunity Benefits in Procurement\r\n -\tCommunity Benefits Wishlist\r\n Please note, the spend associated with the Community Benefit allocated points is based on WLC only estimated spend and does not include spend from other partner organisations.\r\n (SC Ref:791024)",
  "id": "rls-86-APR527336",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000791024",
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  ],
  "ocid": "ocds-r6ebe6-0000791024",
  "parties": [
    {
      "address": {
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "region": "UKM78",
        "streetAddress": "West Lothian Civic Centre, Howden South Road"
      },
      "contactPoint": {
        "email": "gordon.ferguson@westlothian.gov.uk",
        "faxNumber": "+44 1506281325",
        "name": "Gordon Ferguson",
        "telephone": "+44 1506281814",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          },
          {
            "description": "Public order and safety",
            "id": "03",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.westlothian.gov.uk"
      },
      "id": "org-92",
      "identifier": {
        "legalName": "West Lothian Council"
      },
      "name": "West Lothian Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "locality": "Livingston",
        "postalCode": "EH54 7EP",
        "region": "UKM78",
        "streetAddress": "Almondvale Crescent"
      },
      "contactPoint": {
        "email": "enquiries@west-lothian.ac.uk",
        "telephone": "+44 01506418181"
      },
      "id": "org-110",
      "identifier": {
        "legalName": "West Lothian College"
      },
      "name": "West Lothian College",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "region": "UK",
        "streetAddress": "WLC Civic Centre, Howden South Road"
      },
      "contactPoint": {
        "email": "info@improvementservice.org.uk",
        "telephone": "+44 1506282012"
      },
      "id": "org-111",
      "identifier": {
        "legalName": "Improvement Service"
      },
      "name": "Improvement Service",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH12 5BH",
        "region": "UK",
        "streetAddress": "Verity House, 19 Haymarket Yards"
      },
      "contactPoint": {
        "email": "kieran@cosla.gov.uk",
        "telephone": "+44 1314749323"
      },
      "id": "org-112",
      "identifier": {
        "legalName": "Convention of Scottish Local Authorities (COSLA)"
      },
      "name": "Convention of Scottish Local Authorities (COSLA)",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "streetAddress": "West Lothian Civic Centre"
      },
      "contactPoint": {
        "url": "http://"
      },
      "id": "org-104",
      "identifier": {
        "legalName": "Livingston Sheriff Court"
      },
      "name": "Livingston Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-02T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-05-02T12:00:00Z"
    },
    "classification": {
      "id": "85100000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Bidders will have a number of pass/fail requirements they must confirm to within the technical envelope on PCS-Tender."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The council in partnership with their partner organisations, West Lothian College and the Improvement Service, requires to secure professional occupational health medical advice to enable it to meet its duties and responsibilities for the health, safety, and welfare of its employees. In order to meet these duties and responsibilities, an Occupational Health Provider is required to deliver a full and comprehensive Occupation Health Service. It is proposed that the contract is split into 4 lots;\r\n - Lot 1 - Occupational Health Services\r\n - Lot 2 - Physiotherapy Services\r\n - Lot 3 - EAP/Counselling Services\r\n - Lot 4 - Alcohol and Substance Screening",
    "documents": [
      {
        "description": "The council in partnership with their partner organisations, West Lothian College and the Improvement Service, requires to secure professional occupational health medical advice to enable it to meet its duties and responsibilities for the health, safety, and welfare of its employees. In order to meet these duties and responsibilities, an Occupational Health Provider is required to deliver a full and comprehensive Occupation Health Service. It is proposed that the contract is split into 4 lots;\r\n - Lot 1 - Occupational Health Services\r\n - Lot 2 - Physiotherapy Services\r\n - Lot 3 - EAP/Counselling Services\r\n - Lot 4 - Alcohol and Substance Screening",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "APR527336",
        "title": "Occupational Health Services inc EAP/Physiotherapy Services and Substance and Alcohol Testing",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR527336"
      }
    ],
    "hasRecurrence": true,
    "id": "CC14042",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "85100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "id": "85142100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "id": "85100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "id": "85100000",
            "scheme": "CPV"
          },
          {
            "id": "85147000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": 2147483647
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "West Lothian Council requires to secure professional substance and alcohol screening services to enable it to meet its duties and responsibilities for the health, safety and welfare of its employees as part of our policies on substance misuse.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "Option to extend by up to a further 24 months in total."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Substance \u0026 Alcohol Screening"
      },
      {
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "In Partnership with West Lothian College, West Lothian Council require to secure professional physiotherapy advice and treatment to improve the safety, comfort and performance of employees.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Option to extend by up to a further 24 months in total."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Physiotherapy Services"
      },
      {
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "West Lothian Council, in partnership with their partner organisations requires to secure professional EAP/Counselling as an early support intervention to all their employees and elected members on life-crisis and workplace issues.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "Option to extend by up to a further 24 month in total."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "EAP/Counselling Services"
      },
      {
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "West Lothian Council in partnership with their partner organisations requires to secure professional occupational health medical advice to enable it to meet its duties and responsibilities for the health, safety and welfare of its employees.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend by up to a further 24 months in total."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Occupational Health Services"
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Contract will be awarded for 3 years with the option to extend by upto a further 24 months in total. If extension options are not utilised a further notice will be published in 2028. If extension options are utilised a further notice will be published in 2030."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Re SPD question 4B.6 West Lothian Council will use Dun and Bradstreet\u00e2\u0080\u0099s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.\r\n In the event that the tenderer is not required to publish accounts and therefore does not have a Dun \u0026 Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.\r\n It is recommended that candidates review their own Dun \u0026 Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun \u0026 Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun \u0026 Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer\u00e2\u0080\u0099s financial status.\r\n In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.\r\n Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.\r\n With reference to ESPD Q4B.5.1a,b\u0026c; It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.",
          "minimum": "Employer\u00e2\u0080\u0099s Liability Insurance = 10m GBP\r\n Public/Products Liability Insurance = 10m GBP\r\n Professional Indemnity Insurance = 2m GBP\r\n Medical Malpractice = 10m GBP\r\n Motor Insurance = Copy of Certificate required (if applicable)",
          "type": "economic"
        },
        {
          "description": "Bidders will be required to confirm staff hold the following qualifications ad or certificates (as applicable);",
          "minimum": "Staff are required to hold the following qualifications ad or certificates (as applicable);\r\n Lot 1 Occupational Health Services\r\n Professional medical practitioners that have training, qualifications appropriate to the provision of an occupational health service, and who can demonstrate ongoing professional development. Such qualifications would include:\r\n - OH Physicians: membership of the Faculty of Occupational Medicine;\r\n - OH Nurse: registration with the Nursing and Midwifery Council as a specialist community public health nurse in occupational health or possession of an occupational health qualification at Certificate, Diploma, or Degree level;\r\n - Occupational Therapists: approved occupational therapy qualification at certificate, Diploma or Degree level and registration with the Health \u0026 Care Professions Council\r\n Lot 2 Physiotherapy\r\n - Professional qualified Chartered Physiotherapists registered with the Chartered Society of Physiotherapy.\r\n Lot 3 EAP/Counselling\r\n - All counsellors and support staff engaged by the EAP Provider must be suitably qualified, operating to the professional standards of the British Association for Counselling and Psychotherapy (BACP) and/or the UK Employee Assistance Professionals\u00e2\u0080\u0099 Association (UK EAPA).\r\n Lot 4 - Substance and Alcohol Screening\r\n The specialist provider will provide professional practitioners that have training, qualifications appropriate to the provision of specialist collection and analysis service. Such qualifications would include:\r\n - The SCO must be fully trained in the collection of first line screening and second line chain of custody procedures and protocols, as recommended by the UK Laboratory Guidelines for \u00e2\u0080\u009cLegally Defensible Workplace Drug Testing\u00e2\u0080\u009d\r\n - The MRO must be fully trained physician who has completed additional training on substance misuse testing\r\n - Physicians: membership of the Faculty of Occupational Medicine",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-02T12:00:00Z"
    },
    "title": "Occupational Health Services inc EAP/Physiotherapy Services and Substance and Alcohol Testing",
    "value": {
      "amount": 2160270.0,
      "currency": "GBP"
    }
  }
}