Support for First Stop Emergency Access Accommodation

{
  "buyer": {
    "id": "org-148",
    "name": "South Lanarkshire Council"
  },
  "date": "2026-02-04T00:00:00Z",
  "description": "SPD Question 2.C.1 Reliance on the capacities of other entities\r\n Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon.\r\n SPD Question 2.D.1 Subcontractors on whose capacity the bidder does not rely.\r\n Bidders are required to complete a shortened version of the SPD for each Subcontractor on whose capacity the bidder does not rely on.\r\n Exclusion Criteria\r\n Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.\r\n SPD Questions 3A and 3C have been identified as mandatory exclusion grounds and SPD Questions 3B and 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be dealt with on a PASS/FAIL basis. In respect of the mandatory exclusion grounds a bid will be excluded where a bidder fails to provide either a positive response or to provide details to the satisfaction of the\r\n Council of the self cleansing measures undertaken. In respect of the discretionary exclusion grounds a bid may be excluded where a bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.\r\n Declarations and Certificates\r\n In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope. All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.\r\n SPD Question 2D.1 Prompt Payment Certificate\r\n SPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration\r\n SPD Question 3A.6 Modern Slavery Act 2015 Declaration\r\n SPD Question 3D.11 Non-Collusion Certificate\r\n SPD Question 4B.5.1 Insurance Certificates\r\n SPD Question 4C.6 Protection of Vulnerable Groups (Scotland) Act Declaration\r\n Declaration Section Form of Offer to Tender*\r\n Declaration Section SOC Protocol Form\r\n Declaration Section Human Rights Declaration\r\n *The \u00e2\u0080\u0098Form of Offer to Tender\u00e2\u0080\u0099 must be completed and uploaded within the relevant question in the Commercial Envelope.\r\n In the case of an open tender, the other Declarations listed above will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender. Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the SPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28922. For more information see:\r\n http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n Community benefits are included in this requirement. For more information see:\r\n https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n Under this agreement bidders will be required to actively participate in the achievement of Community Benefits. The Council has calculated that the minimum total of 60 community benefit points which must be delivered under this project.\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31068. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n Please refer to the Community Benefits Menu document within the ITT.\r\n (SC Ref:821894)",
  "id": "rls-85-FEB548794",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000821894",
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  ],
  "ocid": "ocds-r6ebe6-0000821894",
  "parties": [
    {
      "address": {
        "locality": "Hamilton",
        "postalCode": "ML3 0AA",
        "region": "UKM95",
        "streetAddress": "Council Headquarters, Almada Street, Almada Street"
      },
      "contactPoint": {
        "email": "Kirsty.stewart2@southlanarkshire.gov.uk",
        "name": "kirsty stewart",
        "telephone": "+44 1698454793",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.southlanarkshire.gov.uk"
      },
      "id": "org-148",
      "identifier": {
        "legalName": "South Lanarkshire Council"
      },
      "name": "South Lanarkshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Hamilton",
        "postalCode": "ML3 0BT",
        "streetAddress": "Sheriff Court House, 4 Beckford Street"
      },
      "contactPoint": {
        "url": "http://"
      },
      "id": "org-120",
      "identifier": {
        "legalName": "Hamilton Sheriff Court"
      },
      "name": "Hamilton Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-03-06T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-03-06T12:00:00Z"
    },
    "classification": {
      "id": "85000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "performanceTerms": "Please refer to the Performance Appraisal document within the ITT."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "South Lanarkshire Council require a service Provider to provide First Stop Emergency Access Temporary Accommodation at our new Clydesdale Street, Hamilton site. This service will require 24-hour staffing, 7 days a week, including a waking night and the ability to accept service users. No lone working will be permitted.\r\n The aim of this service is to help meet South Lanarkshire Council\u00e2\u0080\u0099s statutory obligations in relation to temporary accommodation for households who present as homeless and require emergency access temporary accommodation.",
    "documents": [
      {
        "description": "South Lanarkshire Council require a service Provider to provide First Stop Emergency Access Temporary Accommodation at our new Clydesdale Street, Hamilton site. This service will require 24-hour staffing, 7 days a week, including a waking night and the ability to accept service users. No lone working will be permitted.\r\n The aim of this service is to help meet South Lanarkshire Council\u00e2\u0080\u0099s statutory obligations in relation to temporary accommodation for households who present as homeless and require emergency access temporary accommodation.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "FEB548794",
        "title": "Support for First Stop Emergency Access Accommodation",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB548794"
      }
    ],
    "hasRecurrence": false,
    "id": "SLC/HT/25/184",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "85000000",
            "scheme": "CPV"
          },
          {
            "id": "85311000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM95"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "70",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The procurement will be conducted via the Open Tendering Procedure and the ITT will be published on Public Contract Scotland Tender.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract will be for an initial 2 year period (including up to 3 month implementation period) with a Council only option to extend for a further 1 x 12 month periods subject to satisfactory performance, financial standing and available funding."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 512500.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "SPD Question 4A.1 Trade Registers\r\n It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.\r\n If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.\r\n SPD Question 4A.2 Authorisation/Membership\r\n Where it is required, within a bidder\u00e2\u0080\u0099s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.",
          "type": "suitability"
        },
        {
          "description": "SPD Question 4B.4 Economic and Financial Standing\r\n The Council will use the following ratios to evaluate a bidders financial status:\r\n Profitability \u00e2\u0080\u0093 this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for\r\n this ratio;\r\n Liquidity \u00e2\u0080\u0093 this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or\r\n equal to one then it is a pass for this ratio;\r\n Gearing \u00e2\u0080\u0093 this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.\r\n Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4.\r\n The Council requires bidders to pass 2 out of the 3 financial ratios above.\r\n Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so.\r\n The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:\r\n Would the bidder have passed the checks if prior year accounts had been used?\r\n Were any of the poor appraisal outcomes \"marginal\"?\r\n Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?\r\n Does the bidder have sufficient reserves to sustain losses for a number of years?\r\n Does the bidder have a healthy cashflow?\r\n Is the bidder profitable enough to finance the interest on its debt?\r\n Is most of the bidder\u0027s debt owed to group companies?\r\n Is the bidder\u0027s debt due to be repaid over a number of years, and affordable?\r\n Have the bidder\u0027s results been adversely affected by \"one off costs\" and / or \"one off accounting treatments\"?\r\n Do the bidder\u0027s auditors (where applicable) consider it to be a \"going concern\"?\r\n Will the bidder provide a Parent Company Guarantee?\r\n Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?\r\n The Council will request submission of and assess the bidders financial accounts, and may financial verification systems to validate the\r\n information provided.\r\n SPD Question 4B.5 Insurance\r\n The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:\r\n Employer\u00e2\u0080\u0099s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims.\r\n Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit\r\n to the number of claims.",
          "type": "economic"
        },
        {
          "description": "SPD Question 4C.1.2 Technical and Professional Ability\r\n With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the services undertaken by the bidder in the last 3 years. Bidders should have held contracts of a similar nature, size and value to those mentioned in the Specification. 3 examples should be provided. The Council reserves the right to verify any information supplied with the relevant Company / Authority.\r\n SPD Question 4C.6 Technical and Professional Ability (Qualifications)\r\n It is a requirement of the contract that all individuals who will be engaged in the delivery of the contract must be appropriately vetted in accordance with the Protection of Vulnerable Groups (Scotland) Act 2007.\r\n The bidder must confirm in 4C.6, that they agree to submit the PVG Declaration document when requested by the Council.\r\n It is a minimum requirement of this tender that Bidders can demonstrate that where required, staff are registered with the Scottish Social\r\n Services Council (SSSC).\r\n Bidders must confirm within their response to 4C.6 that this requirement can be met. The Bidder will be required to provide this information to the Council in relation to the relevant staff who deliver the Services when requested to by the Council.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2026-09-02T00:00:00Z"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-06T12:00:00Z"
    },
    "title": "Support for First Stop Emergency Access Accommodation",
    "value": {
      "amount": 512500.0,
      "currency": "GBP"
    }
  }
}