PS/25/145 - Rural Grass Cutting and Urban & Rural Herbicide Application including Litter Picking

{
  "buyer": {
    "id": "org-60",
    "name": "East Ayrshire Council"
  },
  "date": "2026-02-06T00:00:00Z",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31028. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n This tender process will follow the Mandatory Route and Community Benefits are included as scored criteria.\r\n (SC Ref:822058)",
  "id": "rls-74-FEB549052",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822058",
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  ],
  "ocid": "ocds-r6ebe6-0000822058",
  "parties": [
    {
      "address": {
        "locality": "Kilmarnock",
        "postalCode": "KA3 7BU",
        "region": "UKM93",
        "streetAddress": "Corporate Procurement Team, London Road HQ"
      },
      "contactPoint": {
        "email": "lesley.robertson@east-ayrshire.gov.uk",
        "name": "Lesley Robertson",
        "telephone": "+44 1563576000",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.east-ayrshire.gov.uk"
      },
      "id": "org-60",
      "identifier": {
        "legalName": "East Ayrshire Council"
      },
      "name": "East Ayrshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Kilmarnock",
        "postalCode": "KA1 1ED",
        "streetAddress": "Sheriff Court House, St Marnock Street"
      },
      "contactPoint": {
        "url": "http://"
      },
      "id": "org-61",
      "identifier": {
        "legalName": "Kilmarnock Sheriff Court"
      },
      "name": "Kilmarnock Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-03-10T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-03-10T12:00:00Z"
    },
    "classification": {
      "id": "77314000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "As per the ITT documents."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Contract requires the successful tenderer to carry out rural grass cutting, urban and rural herbicide application and litter picking, as set out in the Contract Document, throughout the East Ayrshire Council Area.\r\n The successful Contractor will also be requested to carry out additional ad-hoc work in the form of scrub clearance, minor tree felling and the cutting of areas of grass. This work will be required throughout the Ayrshire Roads Alliance in both East Ayrshire and South Ayrshire Council areas.",
    "documents": [
      {
        "description": "The Contract requires the successful tenderer to carry out rural grass cutting, urban and rural herbicide application and litter picking, as set out in the Contract Document, throughout the East Ayrshire Council Area.\r\n The successful Contractor will also be requested to carry out additional ad-hoc work in the form of scrub clearance, minor tree felling and the cutting of areas of grass. This work will be required throughout the Ayrshire Roads Alliance in both East Ayrshire and South Ayrshire Council areas.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "FEB549052",
        "title": "PS/25/145 - Rural Grass Cutting and Urban \u0026 Rural Herbicide Application including Litter Picking",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549052"
      }
    ],
    "hasRecurrence": false,
    "id": "PS/25/145",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "45233229",
            "scheme": "CPV"
          },
          {
            "id": "90511300",
            "scheme": "CPV"
          },
          {
            "id": "77314100",
            "scheme": "CPV"
          },
          {
            "id": "77342000",
            "scheme": "CPV"
          },
          {
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM93"
          }
        ],
        "deliveryLocation": {
          "description": "East Ayrshire. However some ad-hoc services may also be required in South Ayrshire."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "13",
              "name": "Methodology",
              "type": "quality"
            },
            {
              "description": "70",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The Contract requires the successful tenderer to carry out rural grass cutting, urban and rural herbicide application and litter picking, as set out in the Contract Document, throughout the East Ayrshire Council Area.\r\n The successful Contractor will also be requested to carry out additional ad-hoc work in the form of scrub clearance, minor tree felling and the cutting of areas of grass. This work will be required throughout the Ayrshire Roads Alliance in both East Ayrshire and South Ayrshire Council areas.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The contract allows for any associated services to be undertaken for the duration of the contract at the agreed rates."
        },
        "renewal": {
          "description": "The contract is for an initial period of 12 months, with the option to extend for a further period of 12 months at the sole discretion of East Ayrshire Council."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Bidders Requirement will be required to provide their General yearly turnover for the previous 3 years.\r\n Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer.\r\n The Council may commission an independent third party Risk Report from Credit Safe using the Company Registration number supplied by the Tenderer and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date.",
          "minimum": "The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:\r\n Employer\u0027s (Compulsory) Liability: 10 million GBP\r\n Public Liability: 5 million GBP\r\n Product Liability: 5 million GBP\r\n Motor Vehicle Insurance: To be determined by the Contractor",
          "type": "economic"
        },
        {
          "description": "Bidders should provide 2 examples that demonstrate experience that is relevant to this procurement exercise: Grass Cutting and Rural and Urban Herbicide Application including Litter Picking.\r\n Examples should be from within the last 3 years and be of a similar scale, scope and size to this requirement. Bidders must provide contact details of referees for each experience example. Referees may be contacted to discuss the contract and the performance of the Service Provider. Any Service Provider who fails to have performed satisfactorily in the 2 experience examples may be excluded from the tender process.\r\n Bidders will be required to confirm they they have the following relevant qualifications:\r\n All Operatives are required to be trained to Pesticides PA1, PA6 (or equivalent) for hand held applications and PA2 (or equivalent) standard for quad bike / tractor applications.\r\n The Contractor should also hold a BASIS Certificate (or equivalent) for the main chemical store and for providing advice on chemical usage.\r\n Qualifications shall be held for the duration of the Contract and any extension thereof.",
          "minimum": "Quality Management Requirements\r\n 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),\r\n OR\r\n 2. The bidder must have a documented policy regarding quality management.\r\n Health and Safety Requirements\r\n The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS EN ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.\r\n OR,\r\n The bidder must have a regularly reviewed and documented policy for Health and Safety (H\u0026S) management. Bidders that do not hold the relevant Heath and Safety Accreditation BS EN 45001 (or equivalent) must download, complete and return EAC\u0027S Health and Safety Questionnaire.\r\n Environmental Management Requirements\r\n 1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,\r\n OR\r\n The bidder must have the following a regularly reviewed documented policy regarding environmental management.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 120
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-10T12:00:00Z"
    },
    "title": "PS/25/145 - Rural Grass Cutting and Urban \u0026 Rural Herbicide Application including Litter Picking"
  }
}