Compliance Services - Gas and Electric

{
  "buyer": {
    "id": "org-89",
    "name": "Albyn Housing Society Limited"
  },
  "date": "2025-11-07T00:00:00Z",
  "description": "Please ensure that you have carefully and comprehensively read all of the attached tender documentation prior to submitting your tender.\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=812704.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n Please refer to the Community Benefits section included on pages 12 and 13 of document 1. Invitation to Tender (ITT) for Community Benefits criteria and Appendix 5 - Community Benefits Selection Menu.\r\n (SC Ref:812704)\r\n Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=812704",
  "id": "rls-70-NOV543002",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000812704",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000812704",
  "parties": [
    {
      "address": {
        "locality": "Ross-shire",
        "postalCode": "IV18 0DL",
        "region": "UKM6",
        "streetAddress": "98-104 High Street, Invergordon"
      },
      "contactPoint": {
        "email": "andrew.whitehouse@albynhousing.org.uk",
        "telephone": "+44 03003230990",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Registered Social Landlord",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.albynhousing.org.uk"
      },
      "id": "org-89",
      "identifier": {
        "legalName": "Albyn Housing Society Limited"
      },
      "name": "Albyn Housing Society Limited",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "locality": "Inverness",
        "postalCode": "IV1 1AH",
        "streetAddress": "The Inverness Justice Centre, Longman Road"
      },
      "contactPoint": {
        "email": "inverness@scotcourts.gov.uk",
        "telephone": "+44 1463230782",
        "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
      },
      "id": "org-43",
      "identifier": {
        "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
      },
      "name": "Inverness Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-12-08T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-12-08T12:00:00Z"
    },
    "classification": {
      "id": "50710000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Refer to the Invitation to Tender (ITT) and all other Tender Documentation"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Albyn Housing Society requires suitably qualified and experienced suppliers to provide planned maintenance and reactive repairs services across two lots to ensure compliance. The lots are, Lot 1: Heating (Gas) Servicing and Repair Services; and Lot 2: Electric and Domestic Fire Inspections.",
    "documents": [
      {
        "description": "Albyn Housing Society requires suitably qualified and experienced suppliers to provide planned maintenance and reactive repairs services across two lots to ensure compliance. The lots are, Lot 1: Heating (Gas) Servicing and Repair Services; and Lot 2: Electric and Domestic Fire Inspections.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "NOV543002",
        "title": "Compliance Services - Gas and Electric",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV543002"
      },
      {
        "dateModified": "2025-11-07T10:05:06Z",
        "datePublished": "2025-11-07T10:05:06Z",
        "format": "application/x-zip-compressed",
        "id": "NOV543002-1",
        "title": "Core Tender Documents applicable to both Lots 1 and 2",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543002\u0026idx=1"
      },
      {
        "dateModified": "2025-11-07T10:05:06Z",
        "datePublished": "2025-11-07T10:05:06Z",
        "format": "application/x-zip-compressed",
        "id": "NOV543002-2",
        "title": "Tender Documentation for Lot 1 only",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543002\u0026idx=2"
      },
      {
        "dateModified": "2025-11-07T10:05:07Z",
        "datePublished": "2025-11-07T10:05:07Z",
        "format": "application/x-zip-compressed",
        "id": "NOV543002-3",
        "title": "Tender Documentation for Lot 2 only",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543002\u0026idx=3"
      },
      {
        "dateModified": "2025-11-13T23:43:13Z",
        "datePublished": "2025-11-13T23:43:13Z",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "NOV543002-4",
        "title": "\u0027Lot 1 - Appendix 3 - V2_Updated_Property and Asset List\u0027 Replaces originally issued version",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV543002\u0026idx=4"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-r6ebe6-0000812704",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "50720000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM6"
          }
        ],
        "deliveryLocation": {
          "description": "Highlands"
        },
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "id": "50711000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM6"
          }
        ],
        "deliveryLocation": {
          "description": "Highlands"
        },
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "maximumLotsBidPerSupplier": 2147483647
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "This lot requires heating (gas) equipment to be maintained in full working order at all times under the scope of this contract, which can be summarised to include: Annual inspection and servicing of gas, oil, LPG and biomass heating installations; Annual inspection of air source heat pumps (ASHPs); Annual inspection of heat interface units (HIUs) within a district heating scheme; Routine inspection and servicing of heating and domestic water components including but not limited to calorifiers, expansion vessels and thermostatic mixing valves (TMVs); Day to day repairs and component upgrades of gas, oil, LPG and biomass heating installations, HIUs, ASHPs and heating and domestic water components; and Annual inspection and servicing, and day to day repairs of commercial gas and oil boiler installations.. Please ensure that you have carefully and comprehensively read all of the attached tender documents.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Albyn Housing Society have the option to extend for a period or periods together not exceeding 2 individual years from the initial term, solely at the discretion of Albyn Housing Association (3+1+1)"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Heating (Gas) Servicing and Repair Services"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "This lot requires the inspection of fixed electrical equipment and domestic grade fire detection, which can be summarised to include: 5 yearly fixed wire inspection incorporating an electrical installation condition report (EICR); 5 yearly inspection and servicing of domestic grade fire detection including smoke and heat alarms; and Remedial work associated with EICRs in order to maintain installations to a satisfactory standard.. Please ensure that you have carefully and comprehensively read all of the attached tender documents.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Albyn Housing Society have the option to extend for a period or periods together not exceeding 2 individual years from the initial term, solely at the discretion of Albyn Housing Society (3+1+1)"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Electric and domestic fire inspections"
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Prior to 3 years from proposed contract award date at the earliest."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Please refer to document \u0027Appendix 4 - SPD Criteria, Award Criteria and Response Form\u0027 for both Lots 1 and 2.",
          "type": "suitability"
        },
        {
          "description": "Please refer to document \u0027Appendix 4 - SPD Criteria, Award Criteria and Response Form\u0027 for both Lots 1 and 2.",
          "type": "economic"
        },
        {
          "description": "Please refer to document \u0027Appendix 4 - SPD Criteria, Award Criteria and Response Form\u0027 for both Lots 1 and 2.",
          "type": "technical"
        },
        {
          "description": "Execution of the service is reserved to a particular profession",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "endDate": "2026-03-09T00:00:00Z"
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-08T12:00:00Z"
    },
    "title": "Compliance Services - Gas and Electric"
  }
}