Buyer Name: Crown Estate Scotland
Buyer Address: Quartermile Two, 2nd Floor, 2 Lister Square, Edinburgh, UKM, EH3 9GL
Contact Email: procurement@crownestatescotland.com
Contact Telephone: +44 7586570421
Managing Agents Services 2026: Commercial, Rural & Forestry
Buyer Contact Info
Status
active
active
Procedure
open
open
Value
15173412.0 GBP
15173412.0 GBP
Published
06 Aug 2025, 00:00
06 Aug 2025, 00:00
Deadline
12 Sep 2025, 12:00
12 Sep 2025, 12:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
70330000
70330000
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Public Contracts Scotland
Open Public Contracts Scotland
Description
Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South.
Linked Documents
Some PCS documents require login and recording interest on the source portal before download links are available.
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536463
Link Title: Managing Agents Services 2026: Commercial, Rural & Forestry
Link Description: Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South.
Lots
Lot Title: Forestry - South
Lot Description: The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaserâs staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement. Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaserâs staff and any other Rural Service Providers. Please see ITT for full details.. Please see ITT document and Services Contract for further details
Lot 6 Status: active
Lot 6 Has Options: No
Lot 6 Value: GBP 367,000.00
Lot 6 Award Criterion (quality): Understanding of the Core Service Requirements
Lot Title: Commercial Property
Lot Description: This lot comprises the following commercial properties: 39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility. Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease. Facilities management and management of service charges. 2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food & Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges. 23-27 Dunedin Street, Edinburgh â three industrial units used as an indoor climbing wall and gym/fitness facilities.⯠Property management of two tenants and three FRI leases and any service charges. Stoneyetts Drive, Woodilee, Lenzie â a new purpose-built nursery opened in 2025. Property management of one FRI lease. This portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals. The service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health & safety laws. Please refer to Schedule 1 of the Services Contract for further information. Please see ITT document and Services Contract for further details
Lot 1 Status: active
Lot 1 Has Options: No
Lot 1 Value: GBP 383,000.00
Lot 1 Award Criterion (quality): Understanding of the Core Service Requirements
Lot Title: Rural North and Rural South ( including Montrose)
Lot Description: The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres). Lot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution. There will be no restrictions on the number of lots a tenderer will be able to bid for, however if bidding for Lot 4, you must also submit bids for Lots 2 and 3 (separate Pricing Schedules).. Please see ITT document and Services Contract for further details
Lot 4 Status: active
Lot 4 Has Options: No
Lot 4 Value: GBP 14,179,412.00
Lot 4 Award Criterion (quality): Understanding of the Core Service Requirements
Lot Title: Rural North including Montrsoe
Lot Description: The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres). Please refer to Schedule 1 of the Services Contract for further information.. Please see ITT document and Services Contract for further details
Lot 2 Status: active
Lot 2 Has Options: No
Lot 2 Value: GBP 9,616,412.00
Lot 2 Award Criterion (quality): Understanding of the Core Service Requirements
Lot Title: Rural South
Lot Description: The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland. The current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates.. Please see ITT document and Services Contract for further details
Lot 3 Status: active
Lot 3 Has Options: No
Lot 3 Value: GBP 4,563,000.00
Lot 3 Award Criterion (quality): Understanding of the Core Service Requirements
Lot Title: Forestry - North
Lot 5 Status: active
Lot 5 Has Options: No
Lot 5 Value: GBP 244,000.00
Lot 5 Award Criterion (quality): Understanding of the Core Service Requirements
Documents
Document Title: Managing Agents Services 2026: Commercial, Rural & Forestry
Document Description: Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural and Commercial property portfolio in Scotland. The Crown Estate Scotland portfolio has been sub-divided into 6 (six) Lots for the purposes of this tender exercise as follows: Lot 1 - Commercial Property, Lot 2 - Rural North, Lot 3 - Rural South, Lot 4 - Rural North and Rural South Lot 5 - Forestry North Lot 6 - Forestry South.
Document Title: Rural North - Fochabers and Glenlivet Plans
Document Title: Rural South - Applegirth and Whitehill Plans
Document Title: Rural North - Fochabers Agreements and Area
Document Title: Rural north - Glenlivet Agreements and Areas
Document Title: Rural South - Applegirth Agreements and Area
Document Title: Rural South - Whitehill Agreements and Area
Document Title: Rural North - Montrose Title Area
Document Title: Rural North - Montrose Plan
Document Title: Forestry South - Plans
Document Title: Forestry North - Plans
Document Title: CES Health and Safety Policies
Document Title: CES Cyber Policy
Document Title: CES Climate Change Action Plan
Document Title: CES Green Travel Plan
Document Title: CES Draft Corporate Plan
Document Title: CES Procurement Policy
Document Title: ITT Document - Instructions to Tenderers
Document Title: Schedule 2 to the ITT - Specification and Service Levels - For Information only
Document Title: Schedule 3 Pricing Schedule -To be completed by Tenderers
Document Title: Schedule 4 to the ITT - Comments on the Terms and Conditions - to be completed by Tenderers
Document Title: Schedule 5 to the ITT - Form of Tender etc - To be completed by Tenderers
Document Title: Schedule 6 to the ITT - FOISA Confidentiality Schedule - To be completed by Tenderers
Document Title: Schedule 7 to the ITT - Terms and Conditions - For Information only
Document Title: Schedule 7 to the ITT - Terms and Conditions updated 27.8.25
Document Title: Marked up version of the Terms and Conditions, setting out the changes made due to tenderer feedback
Document Title: Tenancy Schedule for Commercial Assets
Document Title: Service Charge Budget George Street
Document Title: Answers to Late Questions
Raw Notice JSON
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"scheme": "CPV"
},
{
"id": "70332000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM"
}
],
"id": "6",
"relatedLot": "6"
},
{
"additionalClassifications": [
{
"id": "70332200",
"scheme": "CPV"
},
{
"id": "70330000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM"
}
],
"id": "1",
"relatedLot": "1"
},
{
"additionalClassifications": [
{
"id": "70330000",
"scheme": "CPV"
},
{
"id": "70331000",
"scheme": "CPV"
},
{
"id": "70332000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM"
}
],
"id": "4",
"relatedLot": "4"
},
{
"additionalClassifications": [
{
"id": "70330000",
"scheme": "CPV"
},
{
"id": "70332000",
"scheme": "CPV"
},
{
"id": "70332200",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM"
}
],
"id": "2",
"relatedLot": "2"
},
{
"additionalClassifications": [
{
"id": "70330000",
"scheme": "CPV"
},
{
"id": "70332000",
"scheme": "CPV"
},
{
"id": "70332200",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM"
}
],
"id": "3",
"relatedLot": "3"
},
{
"additionalClassifications": [
{
"id": "70330000",
"scheme": "CPV"
},
{
"id": "70332000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM"
}
],
"id": "5",
"relatedLot": "5"
}
],
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"lotDetails": {
"maximumLotsBidPerSupplier": 2147483647
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "20%",
"name": "Understanding of the Core Service Requirements",
"type": "quality"
},
{
"description": "30%",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1800
},
"description": "The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser\u00e2\u0080\u0099s staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement.\r\n Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser\u00e2\u0080\u0099s staff and any other Rural Service Providers.\r\n Please see ITT for full details.. Please see ITT document and Services Contract for further details",
"hasOptions": false,
"hasRenewal": true,
"id": "6",
"renewal": {
"description": "2 x 24 months extension options"
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "Forestry - South",
"value": {
"amount": 367000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "15%",
"name": "Understanding of the Core Service Requirements",
"type": "quality"
},
{
"description": "30%",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1800
},
"description": "This lot comprises the following commercial properties:\r\n 39-41 George Street, Edinburgh - the asset comprises a ground and basement retail unit and four floors of office suites within a B-listed building, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility. Property management of one retail lease, plus 5 office suites leases (1 vacant), one sub-station lease. Facilities management and management of service charges.\r\n 2 Cartsburn Street, Greenock - a new build development (2024) consisting of a Food \u0026 Beverage Drive Thru, 7 twin EV charging stations and small sub-station. Property management of three tenants and three FRI leases and associated grounds maintenance and any service charges.\r\n 23-27 Dunedin Street, Edinburgh \u00e2\u0080\u0093 three industrial units used as an indoor climbing wall and gym/fitness facilities.\u00e2\u0080\u00af Property management of two tenants and three FRI leases and any service charges.\r\n Stoneyetts Drive, Woodilee, Lenzie \u00e2\u0080\u0093 a new purpose-built nursery opened in 2025. Property management of one FRI lease.\r\n This portfolio will encompass any additional acquisitions made during the contract period and may be adjusted to reflect any asset disposals.\r\n The service to be provided includes the full suite asset management of a diverse commercial property portfolio to maximise returns whilst minimising risk and liability. This would involve but not limited to letting advisory, oversight of buildings, communications with tenants and other stakeholders, day-to-day management of the FM providers, and appointing contractors for maintenance to ensure compliance with health \u0026 safety laws.\r\n Please refer to Schedule 1 of the Services Contract for further information. Please see ITT document and Services Contract for further details",
"hasOptions": false,
"hasRenewal": true,
"id": "1",
"renewal": {
"description": "2 x 24 months extension options"
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "Commercial Property",
"value": {
"amount": 383000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "15%",
"name": "Understanding of the Core Service Requirements",
"type": "quality"
},
{
"description": "30%",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1800
},
"description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland which has a property asset value of c. 100m GBP with an approximate rent roll of c.2.7m GBP(March 2024). The current Scottish Rural portfolio extends to approximately 35,324 ha (87,287 acres) and consists of c. 642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 2 and therefore 4 includes an area of more recently acquired development land at Montrose (50 ha,123 acres).\r\n Lot 4 will be awarded instead of Lots 2 and 3 should it offer the Best Value solution.\r\n There will be no restrictions on the number of lots a tenderer will be able to bid for, however if bidding for Lot 4, you must also submit bids for Lots 2 and 3 (separate Pricing Schedules).. Please see ITT document and Services Contract for further details",
"hasOptions": false,
"hasRenewal": true,
"id": "4",
"renewal": {
"description": "2 x 24 months extension options"
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "Rural North and Rural South ( including Montrose)",
"value": {
"amount": 14179412.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "15%",
"name": "Understanding of the Core Service Requirements",
"type": "quality"
},
{
"description": "30%",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1800
},
"description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland.\r\n The current Scottish Rural portfolio consists of four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lots 2 comprises of Fochabers and Glenlivet Estates, and may also include an area of more recently acquired development land at Montrose (50 ha,123 acres).\r\n Please refer to Schedule 1 of the Services Contract for further information.. Please see ITT document and Services Contract for further details",
"hasOptions": false,
"hasRenewal": true,
"id": "2",
"renewal": {
"description": "2 x 24 months extension options"
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "Rural North including Montrsoe",
"value": {
"amount": 9616412.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "15%",
"name": "Understanding of the Core Service Requirements",
"type": "quality"
},
{
"description": "30%",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1800
},
"description": "The Purchaser is seeking to appoint Service Providers to manage its Rural property portfolio in Scotland.\r\n The current Scottish Rural portfolio extends to four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway. Lot 3 consists of Whitehill and Applegirth Estates.. Please see ITT document and Services Contract for further details",
"hasOptions": false,
"hasRenewal": true,
"id": "3",
"renewal": {
"description": "2 x 24 months extension options"
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "Rural South",
"value": {
"amount": 4563000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "20%",
"name": "Understanding of the Core Service Requirements",
"type": "quality"
},
{
"description": "30%",
"type": "price"
}
]
},
"contractPeriod": {
"durationInDays": 1800
},
"description": "The management of in-hand commercial forestry across the estates is undertaken directly by the Purchaser\u00e2\u0080\u0099s staff. Additional call-off support for these activities is required through this Lot. It is not a full Management requirement.\r\n Across all estates, there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of The Purchaser, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the Estate. The role of Service Provider will also involve regular liaison with the Purchaser\u00e2\u0080\u0099s staff and any other Rural Service Providers.\r\n Please see ITT for full details.. Please see ITT document and Services Contract for further details",
"hasOptions": false,
"hasRenewal": true,
"id": "5",
"renewal": {
"description": "2 x 24 months extension options"
},
"status": "active",
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"title": "Forestry - North",
"value": {
"amount": 244000.0,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"recurrence": {
"description": "Minimum of 5 years, to a maximum of 9 years"
},
"selectionCriteria": {
"criteria": [
{
"description": "Please refer to SPD module for details relevant to this tender.",
"type": "suitability"
}
]
},
"status": "active",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
"submissionTerms": {
"bidValidityPeriod": {
"endDate": "2026-02-02T00:00:00Z"
},
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-09-12T12:00:00Z"
},
"title": "Managing Agents Services 2026: Commercial, Rural \u0026 Forestry",
"value": {
"amount": 15173412.0,
"currency": "GBP"
}
}
}