PURCH2737 Provision of Framework Agreement for the Provision of Gowns, Photography and Filming for Graduations

{
  "buyer": {
    "id": "org-18",
    "name": "University of Glasgow"
  },
  "date": "2025-07-17T00:00:00Z",
  "description": "Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University\u00e2\u0080\u0099s remit and should be referred to PCS.\r\n Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.\r\n Freedom of Information\r\n The Freedom of Information (Scotland) Act 2002 (FOISA), which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.\r\n under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as \u00e2\u0080\u009cconfidential\" or \"commercial in confidence\" to enable it to be protected from disclosure.\r\n University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.\r\n Information may also be requested under the UK General Data Protection Regulation (UK GDPR) tailored by the Data Protection Act 2018 and the Environmental Information (Scotland) Regulations 2004.\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804695.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n - employment and training opportunities for priority groups\r\n - vocational training\r\n - up-skilling of the existing workforce\r\n - equality and diversity initiatives\r\n - making sub-contracting opportunities available to SMEs, the third sector and supported businesses\r\n - supply-chain development activity\r\n - building capacity in community organisations\r\n - educational support initiatives\r\n - work with schools, colleges and universities to offer work experience\r\n Please advise what community benefits you commit to delivering as a result of this Contract?\r\n (SC Ref:804695)",
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  "initiationType": "tender",
  "language": "EN",
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  "ocid": "ocds-r6ebe6-0000804695",
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        "postalCode": "G12 8QQ",
        "region": "UKM82",
        "streetAddress": "Procurement Office, Tay House"
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      "contactPoint": {
        "email": "emma.fleck@glasgow.ac.uk",
        "faxNumber": "+44 0000000000",
        "name": "Emma Fleck",
        "telephone": "+44 1413306639",
        "url": "http://www.publiccontractsscotland.gov.uk/"
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        "postalCode": "G5 9TW",
        "streetAddress": "1 Carlton Place"
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      "id": "org-19",
      "identifier": {
        "legalName": "Glasgow Sheriff Court \u0026 Justice of the Peace Court"
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      "name": "Glasgow Sheriff Court \u0026 Justice of the Peace Court",
      "roles": [
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  "tag": [
    "tender"
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  "tender": {
    "awardPeriod": {
      "startDate": "2025-08-18T12:00:00Z"
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    "bidOpening": {
      "date": "2025-08-18T12:00:00Z"
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    "classification": {
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      "scheme": "CPV"
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    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
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    "coveredBy": [
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    "description": "PURCH2737 Provision of Framework Agreement for the Provision of Gowns, Photography and Filming for Graduations for the Period of Two Years with Two Options to Extend for 12 Months each.\r\n Tender documents available from Public Contracts Scotland.\r\n Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the \u00e2\u0080\u0098Contact Us\u00e2\u0080\u0099 option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx",
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        "description": "PURCH2737 Provision of Framework Agreement for the Provision of Gowns, Photography and Filming for Graduations for the Period of Two Years with Two Options to Extend for 12 Months each.\r\n Tender documents available from Public Contracts Scotland.\r\n Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the \u00e2\u0080\u0098Contact Us\u00e2\u0080\u0099 option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx",
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        "title": "PURCH2737 Provision of Framework Agreement for the Provision of Gowns, Photography and Filming for Graduations",
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        "id": "JUL534921-1",
        "title": "PURCH2737 Invitation to Tender",
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        "dateModified": "2025-07-17T13:50:04Z",
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        "id": "JUL534921-2",
        "title": "PURCH2737 Schedule 1B - C\u0026SRM Stakeholder Feedback Form Brief 0-5",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534921\u0026idx=2"
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        "dateModified": "2025-07-17T13:50:05Z",
        "datePublished": "2025-07-17T13:50:05Z",
        "format": "application/pdf",
        "id": "JUL534921-3",
        "title": "PURCH2737 Schedule 1B - CODE OF CONDUCT",
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        "id": "JUL534921-4",
        "title": "PURCH2737 Schedule 1B - KPIs",
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        "id": "JUL534921-5",
        "title": "PURCH2737 Schedule 1C- Non-Compliance Template",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534921\u0026idx=5"
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        "dateModified": "2025-07-17T13:50:05Z",
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        "id": "JUL534921-6",
        "title": "PURCH2737 Schedule 2 - Pricing Schedule",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534921\u0026idx=6"
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        "id": "JUL534921-7",
        "title": "PURCH2737 Stage 0 -  SPD Qualification",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534921\u0026idx=7"
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        "id": "JUL534921-8",
        "title": "PURCH2737 Schedule 1C - Agreement for the Purchase of Goods and or Services",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL534921\u0026idx=8"
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        "dateModified": "2025-08-04T16:23:36Z",
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        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "JUL534921-9",
        "title": "Marquee Dimensions. Please note Marquees are only at Gilmorehill campus, not Dumfries.",
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              "type": "quality"
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            {
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        "description": "PURCH2737 Provision of Framework Agreement for the Provision of Gowns, Photography and Filming for Graduations for the Period of Two Years with Two Options to Extend for 12 Months each.\r\n This procurement process is being conducted using the Competitive Procedure with Negotiation (CPN) in accordance with the requirements of Regulation 30 of the PC(S)R 2015. Although this procurement is being conducted under the Competitive Procedure with Negotiation (CPN), it is structured differently from a typical CPN process. This approach has been adopted to enhance the efficiency of evaluating supplier responses across both stages (SPD and ITT).\r\n Approximately 8,000 students graduate from the University of Glasgow annually. The University holds twenty-five graduation ceremonies at the Gilmorehill Campus each year and an additional ceremony at Dumfries Campus. University of Glasgow degrees are also conferred at graduation ceremonies held by the Glasgow School of Art and the Scottish Agricultural College at the University of Glasgow. This Framework Agreement is for the provision of Graduation Gown hire, filming and photography services for the University of Glasgow graduation ceremonies only.\r\n The University invites bidders to attend a site visit as part of the tender process at the University on the time and date set out in the ITT document.",
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        "hasRenewal": true,
        "id": "1",
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    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
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    "tenderPeriod": {
      "endDate": "2025-08-18T12:00:00Z"
    },
    "title": "PURCH2737 Provision of Framework Agreement for the Provision of Gowns, Photography and Filming for Graduations"
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}