Towards A National Collection – Digitisation Capability Pilot for N-RICH Prototype

{
  "buyer": {
    "id": "org-17",
    "name": "Historic Environment Scotland"
  },
  "date": "2026-01-16T00:00:00Z",
  "description": "HES cannot sign up to suppliers terms and conditions. We will not negotiate at point of award or post contract award.\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=820927.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n (SC Ref:820927)\r\n Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=820927",
  "id": "rls-42-JAN547461",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000820927",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000820927",
  "parties": [
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH9 1SH",
        "region": "UKM75",
        "streetAddress": "Longmore House, Salisbury Place"
      },
      "contactPoint": {
        "email": "procurement@hes.scot",
        "telephone": "+44 1316688866",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "National or federal agency/office",
            "scheme": "TED_CA_TYPE"
          },
          {
            "id": "Tourism, Conservation, Built Environment, Heritage",
            "scheme": "COFOG"
          },
          {
            "id": "Conservation, Built Environment, Tourism, Heritage",
            "scheme": "COFOG"
          },
          {
            "id": "Heritage, Tourism, Conservation, Built Environment",
            "scheme": "COFOG"
          },
          {
            "id": "Heritage, Tourism, Conservation, Built Environment ",
            "scheme": "COFOG"
          }
        ],
        "url": "http://historicenvironment.scot"
      },
      "id": "org-17",
      "identifier": {
        "legalName": "Historic Environment Scotland"
      },
      "name": "Historic Environment Scotland",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Edinburgh"
      },
      "contactPoint": {
        "url": "http://"
      },
      "id": "org-67",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court and Justic of the Peace Court"
      },
      "name": "Edinburgh Sheriff Court and Justic of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-02-27T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-02-27T12:00:00Z"
    },
    "classification": {
      "id": "73000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Towards A National Collection \u00e2\u0080\u0093 Digitisation Capability Pilot for N-RICH Prototype",
    "documents": [
      {
        "description": "Towards A National Collection \u00e2\u0080\u0093 Digitisation Capability Pilot for N-RICH Prototype",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "JAN547461",
        "title": "Towards A National Collection \u00e2\u0080\u0093 Digitisation Capability Pilot for N-RICH Prototype",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN547461"
      },
      {
        "dateModified": "2026-01-16T17:50:07Z",
        "datePublished": "2026-01-16T17:50:07Z",
        "format": "application/pdf",
        "id": "JAN547461-1",
        "title": "Document 1 - Instructions For Tenderers",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=1"
      },
      {
        "dateModified": "2026-01-16T17:50:07Z",
        "datePublished": "2026-01-16T17:50:07Z",
        "format": "application/pdf",
        "id": "JAN547461-2",
        "title": "Document 2 - Specification of Requirements",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=2"
      },
      {
        "dateModified": "2026-01-16T17:50:07Z",
        "datePublished": "2026-01-16T17:50:07Z",
        "format": "application/pdf",
        "id": "JAN547461-3",
        "title": "Document 3 - Quality Schedule",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=3"
      },
      {
        "dateModified": "2026-01-16T17:50:07Z",
        "datePublished": "2026-01-16T17:50:07Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "JAN547461-4",
        "title": "Document 4 - Pricing Schedule",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=4"
      },
      {
        "dateModified": "2026-01-16T17:50:07Z",
        "datePublished": "2026-01-16T17:50:07Z",
        "format": "application/pdf",
        "id": "JAN547461-5",
        "title": "Document 5 -  HES Terms and Conditions",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=5"
      },
      {
        "dateModified": "2026-01-16T17:50:07Z",
        "datePublished": "2026-01-16T17:50:07Z",
        "format": "application/pdf",
        "id": "JAN547461-6",
        "title": "Document 6 - Form of Tender",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=6"
      },
      {
        "dateModified": "2026-01-16T17:50:07Z",
        "datePublished": "2026-01-16T17:50:07Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "JAN547461-7",
        "title": "Document 7 - Self Declaration Form on Russian \u0026 Belarusian Links",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=7"
      },
      {
        "dateModified": "2026-01-16T17:50:08Z",
        "datePublished": "2026-01-16T17:50:08Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "JAN547461-8",
        "title": "Document 8 - Prompt Payment Form",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=8"
      },
      {
        "dateModified": "2026-01-16T17:50:08Z",
        "datePublished": "2026-01-16T17:50:08Z",
        "format": "application/pdf",
        "id": "JAN547461-9",
        "title": "Document 9 - HES Suppliers Privacy Notice",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN547461\u0026idx=9"
      }
    ],
    "hasRecurrence": false,
    "id": "HES/C/4336",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "10",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-11-27T00:00:00Z",
          "startDate": "2026-05-11T00:00:00Z"
        },
        "description": "The Digitisation Capability Pilot is one of the two core work packages delivered through the N-RICH Prototype, alongside the Digital Research Infrastructure Prototype. Its role is to address the supply-side constraints that currently limit the use of cultural heritage collections in computational and data-driven research.\r\n While digitisation activity across the UK GLAM sector has expanded access to collections, it has not consistently produced data that is structured, documented and interoperable enough to support large-scale analysis, AI-enabled methods or cross-collection research.\r\n The Pilot responds to this gap by focusing on the creation of computation-ready digital collections data, providing a foundation for subsequent infrastructure development and research use.\r\n The objectives of the Digitisation Capability Pilot are to:\r\n - Define a shared, open and scalable digitisation standard for priority GLAM collection types, specifying baseline, enhanced and aspirational levels of practice;\r\n - Ensure the standard is oriented towards interoperability, computational access and reuse, embedding FAIR and CARE principles;\r\n - Support data creation, augmentation and computational readiness, including standards for rapid, rich and non-destructive digitisation appropriate to different collection types and research purposes;\r\n - Design the standard to be modular and incrementally adoptable by institutions of differing scale, capacity and resource;\r\n - Test and refine the standard through limited application with partner GLAM institutions;\r\n - Generate evidence on cost, skills and organisational implications to inform future investment decisions;\r\n - Publish the standard openly and propose an appropriate model for its future stewardship and evolution.",
        "hasOptions": true,
        "hasRenewal": false,
        "id": "1",
        "options": {
          "description": "Historic Environment Scotland reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of services or as extensions of existing services. Historic Environment Scotland may at it\u0027s sole discretion exercise this option."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 225000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
          "minimum": "Minimum level(s) of standards required:\r\n Employers Liability Insurance - 5 million GBP\r\n Public Liability Insurance - 10 million GBP\r\n Professional Indemnity Insurance - 1 million GBP",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 150
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-27T12:00:00Z"
    },
    "title": "Towards A National Collection \u00e2\u0080\u0093 Digitisation Capability Pilot for N-RICH Prototype",
    "value": {
      "amount": 225000.0,
      "currency": "GBP"
    }
  }
}