Fire Safety Systems Servicing and Reactive Maintenance Contract

{
  "buyer": {
    "id": "org-62",
    "name": "Southside Housing Association Ltd"
  },
  "date": "2025-08-12T00:00:00Z",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=806689.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n As detailed within Appendix 6 of the ITT\r\n (SC Ref:806689)\r\n Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=806689",
  "id": "rls-40-AUG536878",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000806689",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000806689",
  "parties": [
    {
      "address": {
        "locality": "Glasgow",
        "postalCode": "G51 4EB",
        "region": "UKM82",
        "streetAddress": "Southside House, 135 Fifty Pitches Road"
      },
      "contactPoint": {
        "email": "info@ewing-somerville.com",
        "telephone": "+44 1414221112",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Body governed by public law",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.southside-ha.org"
      },
      "id": "org-62",
      "identifier": {
        "legalName": "Southside Housing Association Ltd"
      },
      "name": "Southside Housing Association Ltd",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Glasgow",
        "postalCode": "G4 9TH",
        "region": "UKM82",
        "streetAddress": "40 Speirs Wharf"
      },
      "contactPoint": {
        "email": "info@ewing-somerville.com",
        "telephone": "+44 1413533531",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "id": "org-63",
      "name": "Ewing Somerville Partnership (Scotland) Ltd.",
      "roles": [
        "processContactPoint"
      ]
    },
    {
      "address": {
        "locality": "Glasgow"
      },
      "contactPoint": {
        "url": "http://"
      },
      "id": "org-5",
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody",
        "mediationBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-09-11T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-09-11T12:00:00Z"
    },
    "classification": {
      "id": "75251110",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties.",
    "documents": [
      {
        "description": "The works comprise Fire Safety Systems servicing and reactive maintenance to the installations within low, medium and high rise residential properties.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "AUG536878",
        "title": "Fire Safety Systems Servicing and Reactive Maintenance Contract",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG536878"
      },
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      },
      {
        "dateModified": "2025-08-12T17:05:04Z",
        "datePublished": "2025-08-12T17:05:04Z",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "AUG536878-1",
        "title": "Asset Register",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536878\u0026idx=1"
      },
      {
        "dateModified": "2025-08-28T17:54:46Z",
        "datePublished": "2025-08-12T17:05:04Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "AUG536878-2",
        "title": "Pricing document",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536878\u0026idx=2"
      },
      {
        "dateModified": "2025-08-12T17:05:04Z",
        "datePublished": "2025-08-12T17:05:04Z",
        "format": "application/pdf",
        "id": "AUG536878-3",
        "title": "Invitation to Tender",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536878\u0026idx=3"
      },
      {
        "dateModified": "2025-08-13T08:22:16Z",
        "datePublished": "2025-08-13T08:22:16Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "AUG536878-4",
        "title": "Word Pages for Completion by Bidders",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536878\u0026idx=4"
      },
      {
        "dateModified": "2025-08-28T17:54:46Z",
        "datePublished": "2025-08-28T17:54:46Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "AUG536878-5",
        "title": "Pricing document",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536878\u0026idx=5"
      },
      {
        "dateModified": "2025-08-28T17:55:56Z",
        "datePublished": "2025-08-28T17:55:56Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "AUG536878-6",
        "title": "Revised Summary Pages",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG536878\u0026idx=6"
      }
    ],
    "hasRecurrence": true,
    "id": "ESP 4920",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "35110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "deliveryLocation": {
          "description": "Glasgow South"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "It is the Association\u00e2\u0080\u0099s intention to enter into a three Year Contract with a suitable contractor to carry out inspections, testing, maintenance and repairs of fire warning, evacuation and firefighting equipment in accordance with Fire (Scotland) Act 2005 and the Fire Safety (Scotland) Regulations 2006. The services required will include the maintenance of the following:\r\n - Fire alarm and detection systems\r\n - Smoke extract systems\r\n - Sprinkler systems\r\n - Dry risers\r\n - Emergency lighting\r\n - Hand held extinguishers and fire blankets. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend the contract for any variable period up to a maximum of 24 months."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Between 2028 and 2030 dependent on options being taken up."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:\r\n If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.\r\n The relevant trade register in the UK is the Companies House Register - ://www.gov.uk/government/organisations/companies-house or equivalent in other countries.",
          "type": "suitability"
        },
        {
          "description": "Execution of the service is reserved to a particular profession",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "hasElectronicAuction": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-11T12:00:00Z"
    },
    "title": "Fire Safety Systems Servicing and Reactive Maintenance Contract"
  }
}