NAC/5202 Public Space Surveillance

{
  "buyer": {
    "id": "org-7",
    "name": "North Ayrshire Council"
  },
  "date": "2025-04-30T00:00:00Z",
  "description": "Quality Management Procedures\r\n 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.\r\n Health and Safety Procedures\r\n 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.\r\n Environmental Management Procedures\r\n 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.\r\n Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.\r\n The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29091. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n Lot 1 - Community benefits will be required on a mandatory basis for:\r\n - Employment\r\n - Employability \u0026 Skills\r\n - SMEs\r\n - TSOs\r\n - Education\r\n - Community Wish List (http://northayrshire.community/community-benefits-wishlist- application-form/)\r\n 60 points\r\n Lot 2 - Community benefits will be required on a voluntary basis\r\n (SC Ref:797070)",
  "id": "rls-4-APR529238",
  "initiationType": "tender",
  "language": "EN",
  "links": [
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  "ocid": "ocds-r6ebe6-0000797070",
  "parties": [
    {
      "address": {
        "locality": "Irvine",
        "postalCode": "KA12 8EE",
        "region": "UKM93",
        "streetAddress": "Cunninghame House, Friars Croft"
      },
      "contactPoint": {
        "email": "laurakeane@north-ayrshire.gov.uk",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.north-ayrshire.gov.uk"
      },
      "id": "org-7",
      "identifier": {
        "legalName": "North Ayrshire Council"
      },
      "name": "North Ayrshire Council",
      "roles": [
        "buyer"
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    },
    {
      "address": {
        "locality": "Kilmarnock",
        "postalCode": "KA1 1ED",
        "streetAddress": "Sheriff Court House, St Marnock Street"
      },
      "contactPoint": {
        "telephone": "+44 1563550024",
        "url": "https://www.scotcourts.gov.uk/"
      },
      "id": "org-8",
      "identifier": {
        "legalName": "Kilmarnock Sheriff Court"
      },
      "name": "Kilmarnock Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
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    "tender"
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  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-30T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-05-30T12:00:00Z"
    },
    "classification": {
      "id": "50610000",
      "scheme": "CPV"
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    "contractTerms": {
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      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
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    "coveredBy": [
      "GPA"
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    "description": "North Ayrshire Council (NAC) requires a replacement contract for the annual maintenance, servicing and repairs of public space surveillance camera system. This will include all recording equipment and cameras within Marress House, Friars Croft, Irvine, KA12 8LU. The requirement will also include attendance at emergency call outs as and when required. All of which will be contained within one lot. There is a requirement for an additional lot for technical surveys on NAC\u00e2\u0080\u0099s held asset list.\r\n The tender will contain the following Lots:\r\n Lot 1 \u00e2\u0080\u0093 Public Space Surveillance\r\n Lot 2 \u00e2\u0080\u0093 Corporate Camera Survey\r\n The resultant contract for Lot 1 will be for an initial period of 2 year commencing 7 July 2025 until 6 July 2027 with the option to extend by up to 24 months until 6 July 2029. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding. As Lot 2 is a one-off requirement this will be in place for a six-month period from 7 July 2025 to 7 December 2025.",
    "documents": [
      {
        "description": "North Ayrshire Council (NAC) requires a replacement contract for the annual maintenance, servicing and repairs of public space surveillance camera system. This will include all recording equipment and cameras within Marress House, Friars Croft, Irvine, KA12 8LU. The requirement will also include attendance at emergency call outs as and when required. All of which will be contained within one lot. There is a requirement for an additional lot for technical surveys on NAC\u00e2\u0080\u0099s held asset list.\r\n The tender will contain the following Lots:\r\n Lot 1 \u00e2\u0080\u0093 Public Space Surveillance\r\n Lot 2 \u00e2\u0080\u0093 Corporate Camera Survey\r\n The resultant contract for Lot 1 will be for an initial period of 2 year commencing 7 July 2025 until 6 July 2027 with the option to extend by up to 24 months until 6 July 2029. Extensions will be at the sole discretion of NAC and subject to satisfactory performance and funding. As Lot 2 is a one-off requirement this will be in place for a six-month period from 7 July 2025 to 7 December 2025.",
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        "format": "text/html",
        "id": "APR529238",
        "title": "NAC/5202 Public Space Surveillance",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR529238"
      }
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    "hasRecurrence": false,
    "id": "NAC/5202",
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            "region": "UKM93"
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        "id": "1",
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      {
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            "id": "79311000",
            "scheme": "CPV"
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        "deliveryAddresses": [
          {
            "region": "UKM93"
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        "id": "2",
        "relatedLot": "2"
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    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "quality",
              "type": "quality"
            },
            {
              "description": "40",
              "name": "price",
              "type": "cost"
            }
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        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The contractor will provide servicing, maintenance and repair of North Ayrshire Council\u00e2\u0080\u0099s public space surveillance camera system including all control, recording and monitoring equipment, cameras, etc, including the equipment within Marress House, Friars Croft, Irvine, KA12 8LU. It shall be administered by North Ayrshire Council.\r\n All cameras shall be monitored from the Marress House, Friars Croft, Irvine, KA12 8LU.\r\n In addition to this, the Contract involves response repairs to all surveillance camera equipment and cameras on a 24 hour, 7 days a week, 365 days of the year basis.\r\n All CCTV equipment and cameras shall be inspected and tested twice per annum together with attendance to all reported faults.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "option to extend by up to 24 months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Public Space Surveillance"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "quality",
              "type": "quality"
            },
            {
              "description": "40",
              "name": "price",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 180
        },
        "description": "The contractor will provide technical surveys of the surveillance camera systems within North Ayrshire Council in Scotland. The survey will assess the existing infrastructure, compliance with relevant regulations, and provide recommendations for improvement, upgrade, or replacement where necessary.\r\n Evaluate the current surveillance system\u00e2\u0080\u0099s functionality, coverage, and security.\r\n Identify technical faults, blind spots, and potential risks.\r\n Provide recommendations for system enhancement, including estimated costs.",
        "hasOptions": false,
        "hasRenewal": false,
        "id": "2",
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Corporate Camera Survey"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Where it is required, within a bidder\u00e2\u0080\u0099s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.\r\n Bidders must confirm if they hold the particular authorisation or memberships\r\n Lots 1 \u0026 2 - SSAIB",
          "type": "suitability"
        },
        {
          "description": "Lot 1 - Bidders will be required to have a minimum yearly general turnover of 290000 GBP for the last 3 years in the business area covered by the contract.\r\n Lot 2 - Bidders will be required to have a minimum yearly general turnover of 350000 GBP for the last 3 years in the business area covered by the contract.\r\n Bidders who cannot meet the required level of turnover will be excluded from this tender.\r\n Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.\r\n It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:\r\n For lots 1 \u0026 2 - Public liability insurance, to the value of at least ten million pounds sterling in respect of any one event and unlimited in the period;\r\n Employer\u00e2\u0080\u0099s liability insurance, to the value of at least ten million pounds sterling in respect of any one event and unlimited in the period;\r\n Products liability insurance, to the value of at least ten million pounds sterling in the aggregate in the policy period;",
          "type": "economic"
        },
        {
          "description": "Bidders are required to provide 2 examples of services carried out in the past 3 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar value, size and scope. Unsatisfactory experience will result in exclusion from the tender process. Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than 2 the bidder will be excluded from the tender process. Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.\r\n Lot 1 - specific wording: Please detail your specific experience in public space surveillance maintenance. The engineering team should be capable and demonstrate experience of installing, terminating and testing ethernet and fibre cables in external and internal environments, please include experience using examples including working with Milestone.\r\n Lot 2 - specific wording: Please detail your specific experience in surveying pre-installed surveillance systems.\r\n Bidders who intend to use a supply chain to deliver the requirements detailed in the Contract Notice, must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\r\n a) their standard payment terms.\r\n b) \u00e2\u0089\u00a595% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.\r\n Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance.\r\n Bidders are required to confirm the supplier\u0027s staff have the following relevant educational and professional qualifications:\r\n For Lot 1\r\n Milestone Certified to Advanced status and have a minimal of 5 years\u00e2\u0080\u0099 experience working with Milestone\r\n Milestone Certified Design Engineer (MCDE) x3 engineers\r\n Milestone Certified Integration Technician (MCIT) x3 engineers\r\n Milestone Certified Integration Engineer (MCIE) x 1 engineer\r\n Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond, including knowledge of their emissions sources and actions to address these. Accepted evidence includes but is not limited to:\r\n - a completed copy of the Bidder \u00e2\u0080\u0098relevant contract\u00e2\u0080\u0099 Climate Change Plan Template, including planned projects and actions to reduce the bidder\u00e2\u0080\u0099s carbon emissions. This does not need to contain calculated carbon emissions.\r\n Guidance on how Bidder Climate Change Plans are evaluated is available on the Sustainable Procurement Tools: Sustainable Procurement (sustainableprocurementtools.scot)\r\n Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.\r\n Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
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    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
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    },
    "tenderPeriod": {
      "endDate": "2025-05-30T12:00:00Z"
    },
    "title": "NAC/5202 Public Space Surveillance",
    "value": {
      "amount": 930000.0,
      "currency": "GBP"
    }
  }
}