Repairs, Maintenance, and Voids- Lotted Framework

{
  "buyer": {
    "id": "org-65",
    "name": "Caledonia Housing Association"
  },
  "date": "2025-12-15T00:00:00Z",
  "description": "Please ensure that you read and understand the ITT requirements. You must return the following:\r\n 1- Completed Word version SDP\r\n 2- Evidence for you meeting the SPD criteria\r\n 3- Completed Financial Ratio Sheet in Excel\r\n 4- Completed CB clause\r\n 5- Completed Pricing Schedule for each Lot\r\n 6- Completed Quality Submission for Lots 1-4 or Lot 5 (and evidence)\r\n 7- Form of Tender for each Lot you are bidding for\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=818487.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n See attached CB Clause for % contribution on Framework\r\n (SC Ref:818487)",
  "id": "rls-38-DEC545585",
  "initiationType": "tender",
  "language": "EN",
  "links": [
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  "ocid": "ocds-r6ebe6-0000810762",
  "parties": [
    {
      "address": {
        "locality": "Perth",
        "postalCode": "PH2 0PA",
        "region": "UKM",
        "streetAddress": "Suite 4 Saltire House, 3 Whitefriars Crescent"
      },
      "contactPoint": {
        "email": "Samuel.Zachariah@caledoniaha.co.uk",
        "telephone": "+44 8006781228",
        "url": "http://www.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "classifications": [
          {
            "id": "Body governed by public law",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.caledoniaha.co.uk"
      },
      "id": "org-65",
      "identifier": {
        "legalName": "Caledonia Housing Association"
      },
      "name": "Caledonia Housing Association",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "streetAddress": "Sheriff Clerk\u00e2\u0080\u0099s Office, PO Box 23, 1 Carlton Place,"
      },
      "contactPoint": {
        "telephone": "+44 1414298888",
        "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court"
      },
      "id": "org-30",
      "identifier": {
        "legalName": "Glasgow Sheriff Court and Justice of the Peace Court"
      },
      "name": "Glasgow Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "relatedProcesses": [
    {
      "id": "1",
      "identifier": "2025/S 000-058162",
      "relationship": [
        "planning"
      ],
      "scheme": "EU-OJ"
    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "awardPeriod": {
      "startDate": "2026-01-26T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-01-26T12:00:00Z"
    },
    "classification": {
      "id": "50000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Form of Contract and the KPIs"
    },
    "coveredBy": [
      "GPA"
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    "description": "Repairs, Maintenance, and Voids- Lotted Framework (2026 \u00e2\u0080\u0093 2028) With options to extend for 2 x 12-month periods (maximum duration: 4 years)",
    "documents": [
      {
        "description": "Repairs, Maintenance, and Voids- Lotted Framework (2026 \u00e2\u0080\u0093 2028) With options to extend for 2 x 12-month periods (maximum duration: 4 years)",
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        "format": "text/html",
        "id": "DEC545585",
        "title": "Repairs, Maintenance, and Voids- Lotted Framework",
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      },
      {
        "documentType": "economicSelectionCriteria",
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      {
        "documentType": "technicalSelectionCriteria",
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        "dateModified": "2025-12-15T08:50:14Z",
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      {
        "dateModified": "2025-12-15T08:50:17Z",
        "datePublished": "2025-12-15T08:50:17Z",
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        "title": "ITT SPD \u0026 QMS",
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      {
        "dateModified": "2026-01-09T13:05:52Z",
        "datePublished": "2026-01-09T13:05:52Z",
        "format": "application/x-zip-compressed",
        "id": "DEC545585-3",
        "title": "Editable Docs",
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    ],
    "hasRecurrence": true,
    "id": "ocds-r6ebe6-0000810762",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM81"
          },
          {
            "region": "UKM84"
          }
        ],
        "deliveryLocation": {
          "description": "West (East Dunbartonshire, West Dunbartonshire \u0026 North Lanarkshire)"
        },
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV"
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        ],
        "deliveryAddresses": [
          {
            "region": "UKM77"
          }
        ],
        "deliveryLocation": {
          "description": "Perthshire"
        },
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV"
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        ],
        "deliveryAddresses": [
          {
            "region": "UKM71"
          }
        ],
        "deliveryLocation": {
          "description": "Dundee City, Fife \u0026 Angus"
        },
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV"
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        ],
        "deliveryAddresses": [
          {
            "region": "UKM62"
          }
        ],
        "deliveryLocation": {
          "description": "Inverness"
        },
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "id": "50000000",
            "scheme": "CPV"
          }
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        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "deliveryLocation": {
          "description": "All Areas"
        },
        "id": "5",
        "relatedLot": "5"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lotDetails": {
      "awardCriteriaDetails": "As stated in the ITT, page 3, Restriction on Number of Contractors for the Lots",
      "maximumLotsBidPerSupplier": 2
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50%",
              "name": "Cost of Service",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association\u00e2\u0080\u0099s stock for the Association\u00e2\u0080\u0099s tenants and owners.\r\n The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing \u0026 camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen \u0026 Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.\r\n A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R\u0026M and Voids works under this Framework in Geographical Lots 1 - 4.. See attached ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "As required and stated in the ITT"
        },
        "renewal": {
          "description": "The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association\u00e2\u0080\u0099s discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "West (East Dunbartonshire, West Dunbartonshire \u0026 North Lanarkshire)"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50%",
              "name": "Cost of Service",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association\u00e2\u0080\u0099s stock for the Association\u00e2\u0080\u0099s tenants and owners.\r\n The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing \u0026 camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen \u0026 Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.\r\n A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R\u0026M and Voids works under this Framework in Geographical Lots 1 - 4.. See attached ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "As required and stated in the ITT"
        },
        "renewal": {
          "description": "The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association\u00e2\u0080\u0099s discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Perthshire"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50%",
              "name": "Cost of Service",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association\u00e2\u0080\u0099s stock for the Association\u00e2\u0080\u0099s tenants and owners.\r\n The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing \u0026 camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen \u0026 Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.\r\n A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R\u0026M and Voids works under this Framework in Geographical Lots 1 - 4.. See attached ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "As required and stated in the ITT"
        },
        "renewal": {
          "description": "The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association\u00e2\u0080\u0099s discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Dundee City, Fife \u0026 Angus"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50%",
              "name": "Cost of Service",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "The Framework is a geographical, multi-lotted, multi-trade service covering reactive repairs and voids operating 365 days per year and 24/7 (in-day and out-of-hours) to properties and common areas at various sites within the Association\u00e2\u0080\u0099s stock for the Association\u00e2\u0080\u0099s tenants and owners.\r\n The Framework will cover full multi-trade works, including any combination of trades. As a minimum, this must include: Joinery, Electricals (including door entry, TV aerials and electrical heating works), Plumbing, Painting, Building, Stonework, Roofing, Plasterer, Roughcasting, Glazing, uPVC Windows and doors repairs and drainage works including jetting, clearing \u0026 camera works (note: this list is not exhaustive). The Scope also includes provision for out-of-hours cover and voids. Ad hoc Kitchen \u0026 Bathroom renewal works; medical adaptations, and any relevant cyclical works may also be included.\r\n A maximum of 2 providers appointed to each Geographical Lot of the Framework. The highest-ranking Bidder will not have exclusive rights to all R\u0026M and Voids works under this Framework in Geographical Lots 1 - 4.. See attached ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "4",
        "options": {
          "description": "As required and stated in the ITT"
        },
        "renewal": {
          "description": "The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association\u00e2\u0080\u0099s discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Inverness"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "50%",
              "name": "Cost of Service",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "Lot 5 is for Specialist Works to Conservation \u0026 Listed Buildings in the attached stock list named \u00e2\u0080\u0098Lot 5 Stock List - Conservation and Listed Building - November 2025\u00e2\u0080\u0099. It is intended to be a non-ranked Lot under the framework and it is our intention to have a flexible and balanced spread of works to trades contractors on the framework in this Lot and this will be based on, VfM, availability, capacity, skillset, capability, location (proximity to live work orders) and KPI performance.\r\n This lot will cover:\r\n 1.\tStonemason \u00e2\u0080\u0093 for repairing or replicating original stonework and facades.\r\n 2.\tJoiner / Carpenter (Heritage Specialist) \u00e2\u0080\u0093 for restoring sash windows, doors, and timber structures.\r\n 3.\tRoofing Specialist \u00e2\u0080\u0093 particularly skilled in slate, clay tile, or lead work restoration.\r\n 4.\tBricklayer (Repointing \u0026 Lime Mortar Specialist) \u00e2\u0080\u0093 for period brickwork restoration.\r\n 5.\tGlazier (Traditional / Leaded Glass) \u00e2\u0080\u0093 for sash windows or stained-glass restoration.\r\n There will be no requirement to cover OOH in this lot, OOH will be covered under Lots 1 \u00e2\u0080\u0093 4.. See attached ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "5",
        "options": {
          "description": "As required and stated in the ITT"
        },
        "renewal": {
          "description": "The Framework will be for a period of 4 years. It will initially run for 24 months, with the option to extend for a further 2 separate 12-month periods at The Association\u00e2\u0080\u0099s discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Specialist Works \u00e2\u0080\u0093 Conservation \u0026 Listed Buildings"
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "All as stated in the ITT for each Lot"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "All as stated in the ITT for each Lot",
          "type": "suitability"
        },
        {
          "description": "Execution of the service is reserved to a particular profession",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 7.922816251426434e+28
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-26T12:00:00Z"
    },
    "title": "Repairs, Maintenance, and Voids- Lotted Framework",
    "value": {
      "amount": 16500000.0,
      "currency": "GBP"
    }
  }
}