Commercial Boiler, ASHP/GSHP & UHWC Service & Reactive Maintenance Framework

{
  "buyer": {
    "id": "org-50",
    "name": "Berwickshire Housing Association Ltd"
  },
  "date": "2026-03-06T00:00:00Z",
  "description": "Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST.\r\n If you are in an doubt as a question through PCS questions and answer section within the contract notice.\r\n Also see the list of documents listed below that have to be completed and returned.\r\n SPD (Scotland) Document - Global Questions\r\n SPD Response \u0026 Evidence\r\n Financial Ratio (3 year \u0026 Ave)- (Bidders Name)\r\n Quality Response\r\n CB Clause for % contribution on Framework\r\n Lot Selection Form\r\n Excel Pricing Schedule Lot 1 \u0026 Lot 2\r\n 6.1 Appendix A - Form of Tender - BHA\r\n 6.6 Appendix E - List of Sub-contractors (also see ITT)\r\n 6.7 Appendix F - Anti-Collusion Non-Canvassing Conflict Of Interest Statements\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=820853.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n See attached \u0027CB Clause for % contribution on MTC\u0027 to be completed and signed a returned with the submission.\r\n (SC Ref:820853)",
  "id": "rls-28-MAR551146",
  "initiationType": "tender",
  "language": "EN",
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  "parties": [
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        "postalCode": "TD11 3AU",
        "region": "UKM91",
        "streetAddress": "55 Newtown Street, Duns"
      },
      "contactPoint": {
        "email": "admin@berwickshireha.co.uk",
        "telephone": "+44 1361884000",
        "url": "http://www.publiccontractsscotland.gov.uk/"
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      "details": {
        "classifications": [
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            "scheme": "TED_CA_TYPE"
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          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
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        "url": "http://www.berwickshirehousing.org.uk"
      },
      "id": "org-50",
      "identifier": {
        "legalName": "Berwickshire Housing Association Ltd"
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      "name": "Berwickshire Housing Association Ltd",
      "roles": [
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    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "contactPoint": {
        "telephone": "+44 1312252525",
        "url": "http://"
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      "id": "org-41",
      "identifier": {
        "legalName": "Sheriff Court House"
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      "name": "Sheriff Court House",
      "roles": [
        "reviewBody"
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    }
  ],
  "relatedProcesses": [
    {
      "id": "1",
      "identifier": "2025/S 000-052920",
      "relationship": [
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      "scheme": "EU-OJ"
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  "tender": {
    "awardPeriod": {
      "startDate": "2026-04-06T12:00:00Z"
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      "date": "2026-04-06T12:00:00Z"
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      "performanceTerms": "See attached Tender Documents and Contract and Contractual KPIs attached with the Contract Notice."
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    "coveredBy": [
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    "description": "Lot 1 - Commercial Boiler Service \u0026 Reactive Maintenance Framework\r\n Lot 2 \u00e2\u0080\u0093 ASHP/GSHP Boiler Service \u0026 Reactive Maintenance Framework\r\n 2026/27 \u00e2\u0080\u0093 2028/29 (with 2 x single year extension options)",
    "documents": [
      {
        "description": "Lot 1 - Commercial Boiler Service \u0026 Reactive Maintenance Framework\r\n Lot 2 \u00e2\u0080\u0093 ASHP/GSHP Boiler Service \u0026 Reactive Maintenance Framework\r\n 2026/27 \u00e2\u0080\u0093 2028/29 (with 2 x single year extension options)",
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        "format": "text/html",
        "id": "MAR551146",
        "title": "Commercial Boiler, ASHP/GSHP \u0026 UHWC Service \u0026 Reactive Maintenance Framework",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551146"
      },
      {
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        "datePublished": "2026-03-06T12:20:11Z",
        "format": "application/x-zip-compressed",
        "id": "MAR551146-1",
        "title": "ITT - SPD Quality KPIs - Commercial ASHP GSHP \u0026 UHWC"
      },
      {
        "dateModified": "2026-03-06T12:20:11Z",
        "datePublished": "2026-03-06T12:20:11Z",
        "format": "application/x-zip-compressed",
        "id": "MAR551146-2",
        "title": "QS Tender Pack"
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        "relatedLot": "2"
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    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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    "lotDetails": {
      "maximumLotsBidPerSupplier": 2147483647
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60%",
              "name": "Cost of Service",
              "type": "cost"
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          ]
        },
        "contractPeriod": {
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        },
        "description": "Lot 1 - Commercial Boiler Service \u0026 Reactive Maintenance Framework\r\n 2026/27 \u00e2\u0080\u0093 2028/29 (with 2 x single year extension options)\r\n The work comprises the Annual Inspection and Testing of 14 Commercial Gas Installations, located in 5 properties including all supply pipe work, equipment and appliances (including radiators, pipework, associated controls, tanks, calorifiers, pumps, control panels and systems and all other items necessary for the operation of the heating and hot water), annual servicing of gas central heating systems, together with any electrical work associated with these installations.. See attached ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "As required"
        },
        "renewal": {
          "description": "The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association\u00e2\u0080\u0099s discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Lot 1 - Commercial Boiler Service \u0026 Reactive Maintenance"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "60%",
              "name": "Cost of Service",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "Lot 2 \u00e2\u0080\u0093 ASHP/GSHP Boiler Service \u0026 Reactive Maintenance Framework\r\n 2026/27 \u00e2\u0080\u0093 2028/29 (with 2 x single year extension options)\r\n The work comprises the Annual Inspection, Testing and Reactive Maintenance of 456 systems powered by an Air Source Heat Pump (ASHP) and 11 systems powered by a Ground Source Heat Pump (GSHP) that shall be subject to servicing and reactive maintenance. Additionally, there are 298 with an Unvented Hot Water Cylinders (UHWC) and to be serviced and the servicing of thermostatic mixing valves where already installed in the Association\u00e2\u0080\u0099s residential properties are to be included. ASHP, GSHP \u0026 UHWC will receive a bi-annual service (every 2 years) of the heating systems, together with any electrical work associated with these installations.. See attached ITT",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "As required"
        },
        "renewal": {
          "description": "The Framework will be for a period of 2 years; with the option to extend for a further 2 x single 12-month periods at The Association\u00e2\u0080\u0099s discretion."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "title": "Lot 2 \u00e2\u0080\u0093 ASHP/GSHP Boiler Service \u0026 Reactive Maintenance Framework 2026/27 \u00e2\u0080\u0093 2028/29 (with 2 x single year extension options)"
      }
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    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "As per the ITT"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "See attached ITT - ITT - SPD and Price Quality Evaluation - Commercial ASHP GSHP \u0026 UHWC - vfinal",
          "type": "suitability"
        },
        {
          "description": "Execution of the service is reserved to a particular profession",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
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    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
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    "tenderPeriod": {
      "endDate": "2026-04-06T12:00:00Z"
    },
    "title": "Commercial Boiler, ASHP/GSHP \u0026 UHWC Service \u0026 Reactive Maintenance Framework",
    "value": {
      "amount": 480000.0,
      "currency": "GBP"
    }
  }
}