Supply & Maintenance for Laboratory Information Management System

{
  "buyer": {
    "id": "org-40",
    "name": "Scottish Government"
  },
  "date": "2026-03-09T00:00:00Z",
  "description": "SPD will be scored on a pass/fail basis.\r\n Question scoring methodology for Award Criteria outlined in Invitation to Tender.\r\n 0 - Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.\r\n 1 - Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.\r\n 2 - Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.\r\n 3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.\r\n 4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=538689.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=825920.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n (SC Ref:825920)\r\n Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=825920",
  "id": "rls-22-MAR551218",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000825920",
      "rel": "canonical"
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  ],
  "ocid": "ocds-r6ebe6-0000825920",
  "parties": [
    {
      "address": {
        "locality": "Aberdeen",
        "postalCode": "AB11 9DB",
        "region": "UKM",
        "streetAddress": "Marine Directorate, Marine Laboratory, 375 Victoria Road, Torry"
      },
      "contactPoint": {
        "email": "bob.mcleod@gov.scot",
        "name": "Bob McLeod",
        "telephone": "+44 1312442500",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.scotland.gov.uk"
      },
      "id": "org-40",
      "identifier": {
        "legalName": "Scottish Government"
      },
      "name": "Scottish Government",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers Street"
      },
      "contactPoint": {
        "telephone": "+44 1312252525",
        "url": "http://"
      },
      "id": "org-41",
      "identifier": {
        "legalName": "Sheriff Court House"
      },
      "name": "Sheriff Court House",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2026-04-06T12:00:00Z"
    },
    "bidOpening": {
      "date": "2026-04-06T12:00:00Z"
    },
    "classification": {
      "id": "72267100",
      "scheme": "CPV"
    },
    "contractTerms": {
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Scottish Ministers acting through Marine Directorate invites tenders to support and maintain its existing laboratory information management system (LIMS).",
    "documents": [
      {
        "description": "The Scottish Ministers acting through Marine Directorate invites tenders to support and maintain its existing laboratory information management system (LIMS).",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "MAR551218",
        "title": "Supply \u0026 Maintenance for Laboratory Information Management System",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551218"
      },
      {
        "dateModified": "2026-03-09T09:20:15Z",
        "datePublished": "2026-03-09T09:20:15Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "MAR551218-1",
        "title": "Invitation to Tender"
      },
      {
        "dateModified": "2026-03-09T09:20:16Z",
        "datePublished": "2026-03-09T09:20:16Z",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "MAR551218-2",
        "title": "Schedule 14 - Contract terms and conditions for Supply of Services"
      }
    ],
    "hasRecurrence": true,
    "id": "CASE/693109",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "72222300",
            "scheme": "CPV"
          },
          {
            "id": "50312600",
            "scheme": "CPV"
          },
          {
            "id": "50312610",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "deliveryLocation": {
          "description": "Aberdeen and Pitlochry."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "45",
              "name": "Delivery of Requirements",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-04-30T00:00:00Z",
          "startDate": "2026-05-01T00:00:00Z"
        },
        "description": "The Scottish Ministers acting through Marine Directorate invites tenders to support and maintain its existing laboratory information management system (LIMS).\r\n Marine Directorate currently use Labware LIMS v7. We currently hold 25 licences for the system.\r\n The LIMS system is hosted on a remote server in Edinburgh and accessed remotely by users in our Science Division in Aberdeen and Pitlochry.",
        "hasOptions": false,
        "hasRenewal": false,
        "id": "1",
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "January 2030"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "a)\tA review of the minimum specific yearly turnover over last two years.\r\n b)\tAppropriate insurance levels as stipulated in 4B.5.\r\n c)\tDemonstration of a Current Ratio of greater than 0.8.\r\n d)\tA Net Profit greater than zero within the two year cycle.",
          "minimum": "4B2a: Bidders will be required to have a minimum \"specific\" yearly turnover of 100,000 GBP for the last two years.\r\n In the event that the Bidder does not comply with this requirement, they will not be considered any further in this tendering exercise.\r\n As evidence for the SPD (Scotland) question 4B1a, the Procurement Officer may ask for annual accounts from the bidder.\r\n 4B5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:\r\n Employers (Compulsory) Liability Insurance = In accordance with the legal obligation for the time being enforced.\r\n Public Liability Insurance = 1 Million GBP\r\n 4B6: Bidders must demonstrate a Current Ratio of greater than 0.8.\r\n Current Ratio will be calculated as follows: net current assets divided by net current liabilities.\r\n Bidders must demonstrate a Net Profit greater than zero within two year cycle.\r\n Please state whether you have applied IFRS15 to your accounts.\r\n There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.",
          "type": "economic"
        },
        {
          "description": "a)\tRecent examples demonstrating relevant experience to deliver goods or services.\r\n b)\tDetails of staffing resources and facilities available.\r\n c)\tDetails of technical facilities.\r\n d)\tEnvironmental Management\r\n e)\tTechnical equipment, tools and plant\r\n f)\tSubcontracting.",
          "minimum": "4C1.2: Bidders will be required to provide three examples over the last five years that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice or the relevant section of the site notice.\r\n 4C2.1: Bidders will be required to provide details of the technicians, staff resources or technical bodies the bidder can call upon in relation to this procurement exercise.\r\n 4C3b: Bidders will be required to provide details of the technical facilities.\r\n 4C7: Bidders will be required to confirm what environmental management measures they will employ.\r\n 4C9: Bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise. For desk based activities, this may also relate to IT capability.\r\n 4C10: Bidders will be required to confirm that whether they intend to subcontract and if so, for what proportion of the contract.\r\n Quality Management Procedures\r\n 1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).\r\n OR\r\n 2. The bidder must have the following:\r\n A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-04-06T12:00:00Z"
    },
    "title": "Supply \u0026 Maintenance for Laboratory Information Management System",
    "value": {
      "amount": 120000.0,
      "currency": "GBP"
    }
  }
}