PS-25-175 - Provision of Water Hygiene Service, Testing & Maintenance MTC

{
  "buyer": {
    "id": "org-15",
    "name": "East Ayrshire Council"
  },
  "date": "2025-09-25T00:00:00Z",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30231. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\r\n Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\r\n A summary of the expected community benefits has been provided as follows:\r\n It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:\r\n - Targeted recruitment and training (providing employment and training opportunities / Apprenticeships)\r\n - SME and social enterprise development\r\n - Community engagement\r\n As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.\r\n (SC Ref:811302)",
  "id": "rls-10-SEP540049",
  "initiationType": "tender",
  "language": "EN",
  "links": [
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  "ocid": "ocds-r6ebe6-0000811302",
  "parties": [
    {
      "address": {
        "locality": "Kilmarnock",
        "postalCode": "KA3 7BU",
        "region": "UKM93",
        "streetAddress": "Corporate Procurement Team, London Road HQ"
      },
      "contactPoint": {
        "email": "procurement@east-ayrshire.gov.uk",
        "telephone": "+44 1563576000"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ]
      },
      "id": "org-15",
      "identifier": {
        "legalName": "East Ayrshire Council"
      },
      "name": "East Ayrshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Kilmarnock",
        "postalCode": "KA1 1ED",
        "streetAddress": "Sheriff Court House, St Marnock Street"
      },
      "contactPoint": {
        "telephone": "+44 1563550024",
        "url": "https://www.scotcourts.gov.uk/"
      },
      "id": "org-17",
      "identifier": {
        "legalName": "Kilmarnock Sheriff Court"
      },
      "name": "Kilmarnock Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "awardPeriod": {
      "startDate": "2025-10-31T12:00:00Z"
    },
    "bidOpening": {
      "date": "2025-10-31T12:00:00Z"
    },
    "classification": {
      "id": "90733000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Water Hygiene Testing Service and Maintenance Term Contract. The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing \u0026 certification, and to emergency/reactive repairs of non-domestic water systems. It is anticipated that the vast majority of work will be carried out during normal working hours.",
    "documents": [
      {
        "description": "Water Hygiene Testing Service and Maintenance Term Contract. The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing \u0026 certification, and to emergency/reactive repairs of non-domestic water systems. It is anticipated that the vast majority of work will be carried out during normal working hours.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "SEP540049",
        "title": "PS-25-175 - Provision of Water Hygiene Service, Testing \u0026 Maintenance MTC",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540049"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-r6ebe6-0000811302",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "90733000",
            "scheme": "CPV"
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        "deliveryAddresses": [
          {
            "region": "UKM93"
          }
        ],
        "id": "1",
        "relatedLot": "1"
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    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
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    "lots": [
      {
        "awardCriteria": {
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              "description": "30",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "70",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1110
        },
        "description": "Water Hygiene Testing Service and Maintenance Term Contract. The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing \u0026 certification, and to emergency/reactive repairs of non-domestic water systems. It is anticipated that the vast majority of work will be carried out during normal working hours.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2No. 1 year optional extensions"
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        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
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    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "37 Months"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "For the purpose of this Contract, all Contractors (including any Sub-Contractors proposed to be used if appropriate) must be a member of the LCA (Legionella Control Association) throughout the entire Contract period.",
          "type": "suitability"
        },
        {
          "description": "Financial Standing\r\n The Council shall commission an independent third party business credit report from Creditsafe Business Solutions Ltd using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Credit Score of 30 out of 100 will have their submission regarded as a \u00e2\u0080\u009cFail\u00e2\u0080\u009d and will not be considered further. Where a Tenderer receives a Credit Score of between 30-50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.\r\n Risk or Credit reports from other agencies will not be considered.\r\n It is the Tenderers responsibility to ensure that all information held by Creditsafe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Creditsafe scores are accurate by the due submission date.\r\n Insurances\r\n It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.\r\n Public \u0026 Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.\r\n Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims.",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-31T12:00:00Z"
    },
    "title": "PS-25-175 - Provision of Water Hygiene Service, Testing \u0026 Maintenance MTC"
  }
}