Supply and Delivery of Marine Grade Gas Oil to Shetland Islands Council

{
  "buyer": {
    "id": "org-1",
    "name": "Shetland Islands Council"
  },
  "date": "2025-09-30T00:00:00Z",
  "description": "Please note that it is an essential requirement of the procurement process that Tenderers fully complete and submit a satisfactory Single Procurement Document (SPD) and satisfy all requirements specified or referred to in the Contract Notice and Procurement Documents.\r\n The contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.\r\n GBP means Great British Pounds.\r\n III.1.2 - Economic operators who do not obtain a satisfactory financial evaluation may not be considered for award onto the Framework Agreement.\r\n For the avoidance of doubt, the Estimated Annual Value of the requirement is 2,000,000 GBP and the Total Estimated Value is 8,000,000 GBP (i.e. four years of Supply).\r\n NOTE: The Invitation to Tender Document is currently in draft format for information only. The Final Invitation to Tender Document will be uploaded for Stage 2 in accordance with IV.2.3.\r\n NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807621.\r\n The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\r\n Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\r\n A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\r\n The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:\r\n Community benefits have been considered and are not appropriate due to the nature and size of each expected delivery.\r\n (SC Ref:807621)\r\n Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807621",
  "id": "rls-1-SEP540292",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000807621",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-r6ebe6-0000807621",
  "parties": [
    {
      "address": {
        "locality": "Lerwick, Shetland",
        "postalCode": "ZE1 0LZ",
        "region": "UKM66",
        "streetAddress": "8 North Ness Business Park"
      },
      "contactPoint": {
        "email": "contract.admin@shetland.gov.uk",
        "name": "Graeme MacDonald",
        "telephone": "+44 1595744595",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.shetland.gov.uk"
      },
      "id": "org-1",
      "identifier": {
        "legalName": "Shetland Islands Council"
      },
      "name": "Shetland Islands Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Lerwick",
        "postalCode": "ZE1 0HD",
        "streetAddress": "King Erik Street"
      },
      "contactPoint": {
        "email": "lerwick@scotcourts.gov.uk",
        "url": "http://"
      },
      "id": "org-2",
      "identifier": {
        "legalName": "Lerwick Sheriff Court"
      },
      "name": "Lerwick Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "classification": {
      "id": "09135000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Supply and delivery of Marine Grade Gas Oil strictly in accordance with ISO 8217 Grade DMA, FAME Free and fully MARPOL compliant to Shetland Islands Council\u0027s marine vessels. Estimated annual requirement is approximately five million litres.\r\n The scope of the procurement is to deliver Marine Grade Gas Oil to various locations in the Shetland Islands in suitably sized consignments as and when required under an initial 12-month single supplier Framework Agreement (which may be extended at the option of the Council by up to an additional three 12-month periods). It should be noted that this requirement includes the direct fuelling of vessels.",
    "documents": [
      {
        "description": "Supply and delivery of Marine Grade Gas Oil strictly in accordance with ISO 8217 Grade DMA, FAME Free and fully MARPOL compliant to Shetland Islands Council\u0027s marine vessels. Estimated annual requirement is approximately five million litres.\r\n The scope of the procurement is to deliver Marine Grade Gas Oil to various locations in the Shetland Islands in suitably sized consignments as and when required under an initial 12-month single supplier Framework Agreement (which may be extended at the option of the Council by up to an additional three 12-month periods). It should be noted that this requirement includes the direct fuelling of vessels.",
        "documentType": "contractNotice",
        "format": "text/html",
        "id": "SEP540292",
        "title": "Supply and Delivery of Marine Grade Gas Oil to Shetland Islands Council",
        "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP540292"
      },
      {
        "dateModified": "2025-09-30T16:35:03Z",
        "datePublished": "2025-09-30T16:35:03Z",
        "format": "application/pdf",
        "id": "SEP540292-1",
        "title": "Draft Invitation to Tender",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP540292\u0026idx=1"
      },
      {
        "dateModified": "2025-09-30T16:35:03Z",
        "datePublished": "2025-09-30T16:35:03Z",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "SEP540292-2",
        "title": "Appendix 1 - Financial Ratios",
        "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP540292\u0026idx=2"
      }
    ],
    "hasRecurrence": true,
    "id": "I/30/25",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "63721400",
            "scheme": "CPV"
          },
          {
            "id": "09134000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM66"
          }
        ],
        "deliveryLocation": {
          "description": "Various locations throughout the Shetland Islands and as required by the Contracting Authority.\r\n Link to map showing all Delivery Locations -http://goo.gl/nggibo (This is a link to a Google Map)"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "20",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "80",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-01-31T00:00:00Z",
          "startDate": "2026-02-01T00:00:00Z"
        },
        "description": "The choice of procurement procedure being followed for the Supply and Delivery of Marine Grade Gas Oil (\u00e2\u0080\u009cthe Goods\u00e2\u0080\u009d or \u00e2\u0080\u009cthe Product\u00e2\u0080\u009d) is the Competitive Procedure with Negotiation in accordance with Regulation 30 of the Public Contracts (Scotland) Regulations 2015 (the \u00e2\u0080\u009cRegulations\u00e2\u0080\u009d). The procedure is intended to result in the Council entering into a single supplier Framework Agreement with the successful Tenderer, from whom subsequent Call-off contract(s) for the Goods shall be made.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Initial Framework Agreement period is 12 months with the option to extend for a further period or periods of 12 months, subject to a maximum Framework Agreement period of 48 months."
        },
        "secondStage": {
          "maximumCandidates": 3,
          "minimumCandidates": 3
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive procedure with negotiation",
    "recurrence": {
      "description": "Estimated timing for further notices to be published: 2030"
    },
    "secondStage": {
      "invitationDate": "2025-11-07T00:00:00Z",
      "noNegotiationNecessary": true
    },
    "selectionCriteria": {
      "criteria": [
        {
          "description": "Full financial statements for the last 3 financial years available; if no accounts are available (eg new company) then a bank reference is required. Where accounts are not in English, the Tenderer must provide certified extracts in the English language;\r\n A current bank reference which supports that the company could currently support an annual contract value of at least 1,750,000 GBP per annum which is based on the risk profile of the contract;\r\n or\r\n A credit rating check report to support a minimum annual value of 1,750,000 GBP;\r\n or\r\n An average minimum general turnover of 1,250,000 GBP for the last 3 financial years available and an average minimum specific turnover of 1,250,000 GBP for the last 3 financial years available;\r\n or\r\n A minimum general turnover of 1,250,000 GBP and minimum specific turnover of 1,250,000 GBP for the last financial year available;\r\n or\r\n A minimum general turnover of 1,250,000 GBP and minimum specific turnover of 1,250,000 GBP for the current financial year by supporting verifiable evidence such as an extract from the company\u0027s finance and accounting software;\r\n Evidence of current Employers and Public Liability Insurances to a minimum of 10,000,000 GBP and 5,000,000 GBP respectively.\r\n The standard ratios and metrics which will be used as part of the assessment are detailed in Appendix 1.",
          "type": "economic"
        },
        {
          "description": "Economic Operators must confirm that they can guarantee the supply of Marine Grade Gas Oil conforming to ISO 8217 Grade DMA (Sulphur content must not exceed 0.1%) to Shetland Islands Council 365 days per year.\r\n Marine Grade Gas Oil supplied shall be strictly in accordance with ISO 8217 Grade DMA, FAME Free and fully MARPOL compliant.\r\n Economic Operators must demonstrate security of supply. Economic Operators unable to demonstrate security of supply will not be considered further.\r\n Evidence of same/similar supplies in the last three years.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 1.0
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-11-03T12:00:00Z"
    },
    "title": "Supply and Delivery of Marine Grade Gas Oil to Shetland Islands Council"
  }
}