← Back to opportunities

Medicode 360 Software License and Support Agreement

Cardiff and Vale University Health Board

Buyer Contact Info

Buyer Name: Cardiff and Vale University Health Board

Buyer Address: Woodland House, Cardiff, UK, CF14 4HH

Contact Email: Nicola.williams33@wales.nhs.uk

Contact Telephone: +44 2921501500

Status
complete
Procedure
limited
Value
150817.4 GBP
Published
03 Mar 2026, 00:00
Deadline
n/a
Contract Start
n/a
Contract End
n/a
Category
goods
CPV
48180000
Region
n/a
Awarded To
KCI MEDICAL LIMITED
Official Source
Open Sell2Wales

Description

The previous 3M™ Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.

Linked Documents

No linked documents found for this notice.

Opportunity Context

More Information Links

External Link: https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR594114

Link Title: Medicode 360 Software License and Support Agreement

Link Description: The previous 3M™ Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.

Lots

Lot Description: The previous 3M™ Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.

Lot 1 Status: complete

Lot 1 Has Options: No

Lot 1 Award Criterion (quality): Quality

Documents

Document Title: Medicode 360 Software License and Support Agreement

Document Description: The previous 3M™ Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.

Full Notice Text

Full notice text Contract award notice Results of the procurement procedure Section I: Contracting entity I.1) Name and addresses Cardiff and Vale University Health Board woodland House Cardiff CF14 4HH UK Telephone: +44 2921501500 E-mail: Nicola.williams33@wales.nhs.uk NUTS: UK Internet address(es) Main address: http://nwssp.nhs.wales/ourservices/procurement-services/ Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221 I.4) Type of the contracting authority Regional or local authority I.5) Main activity Health Section II: Object II.1) Scope of the procurement II.1.1) Title Medicode 360 Software License and Support Agreement Reference number: CAV-DIR (25-26) 132 II.1.2) Main CPV code 48180000 II.1.3) Type of contract Supplies II.1.4) Short description The previous 3M™ Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options. II.1.6) Information about lots This contract is divided into lots: No II.1.7) Total value of the procurement Value excluding VAT: 150 817.49 GBP II.2) Description II.2.2) Additional CPV code(s) 48180000 II.2.3) Place of performance NUTS code: UKL22 Main site or place of performance: University Hospital of Wales Heath Park Cardiff South Glamorgan CF14 4XW II.2.4) Description of the procurement The previous 3M™ Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options. II.2.5) Award criteria Quality criterion: Quality / Weighting: 90 Price / Weighting:  10 II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section IV: Procedure IV.1) Description IV.1.1) Type of procedure Award of a contract without prior publication of a call for competition Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation A direct award via the CCS framework is justified as it provides a fully compliant and efficient route to secure continuity of the highly specialised Medicode 360 clinical coding software, which is essential for maintaining accurate HRG grouping, SNOMED CT mapping and statutory reporting; the previous contract had expired, and awarding through the framework avoids service disruption and mitigates clinical and operational risks identified in the procurement process, while also ensuring alignment with procurement regulations and minimising administrative burden, particularly given the limited supplier market and urgency to maintain uninterrupted coding functionality for the Health Board. IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes Section V: Award of contract Contract No: CAV-DIR (2025 -2026) 132 A contract/lot is awarded: Yes V.2 Award of contract V.2.1) Date of conclusion of the contract 19/12/2025 V.2.2) Information about tenders Number of tenders received: 1 Number of tenders received from SMEs: 0 Number of tenders received from tenderers from EU Member States: 1 Number of tenders received from tenderers from non-EU Member States: 0 Number of tenders received by electronic means: 1 The contract has been awarded to a group of economic operators: No V.2.3) Name and address of the contractor KCI MEDICAL LIMITED Building 47 Charnwood Campus, 10 Bakewell Road Loughborough LE115RB UK Telephone: +44 1509613389 NUTS: UKF2 The contractor is an SME: No V.2.4) Information on value of the contract/lot (excluding VAT) Initial estimated total value of the contract/lot: Total value of the contract/lot: : 150 817.40 GBP V.2.5) Information about subcontracting Section VI: Complementary information VI.3) Additional information (WA Ref:162335) VI.4) Procedures for review VI.4.1) Review body High Court Royal Courts of Justice, The Strand London WC2A 2LL UK Telephone: +44 2079477501 VI.5) Date of dispatch of this notice 03/03/2026

Raw Notice JSON

Expand raw payload
{
  "awards": [
    {
      "id": "ocds-kuma6s-162335-award-162335-43",
      "relatedLots": [
        "1"
      ],
      "suppliers": [
        {
          "id": "org-52",
          "name": "KCI MEDICAL LIMITED"
        }
      ]
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "ocds-kuma6s-162335-bidsstatistic-162335-211",
        "measure": "bids",
        "relatedLot": "1",
        "value": 1.0
      },
      {
        "id": "ocds-kuma6s-162335-bidsstatistic-162335-212",
        "measure": "smeBids",
        "relatedLot": "1",
        "value": 0.0
      },
      {
        "id": "ocds-kuma6s-162335-bidsstatistic-162335-213",
        "measure": "foreignBidsFromEU",
        "relatedLot": "1",
        "value": 1.0
      },
      {
        "id": "ocds-kuma6s-162335-bidsstatistic-162335-214",
        "measure": "foreignBidsFromNonEU",
        "relatedLot": "1",
        "value": 0.0
      },
      {
        "id": "ocds-kuma6s-162335-bidsstatistic-162335-215",
        "measure": "electronicBids",
        "relatedLot": "1",
        "value": 1.0
      }
    ]
  },
  "buyer": {
    "id": "org-35",
    "name": "Cardiff and Vale University Health Board"
  },
  "contracts": [
    {
      "awardID": "ocds-kuma6s-162335-award-162335-43",
      "dateSigned": "2025-12-19T00:00:00Z",
      "id": "ocds-kuma6s-162335-award-162335-43",
      "status": "active",
      "value": {
        "amount": 150817.4,
        "currency": "GBP"
      }
    }
  ],
  "date": "2026-03-03T00:00:00Z",
  "description": "(WA Ref:162335)",
  "id": "ocds-kuma6s-162335-release-162335",
  "initiationType": "tender",
  "language": "EN",
  "links": [
    {
      "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-162335",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-kuma6s-162335",
  "parties": [
    {
      "address": {
        "locality": "Cardiff",
        "postalCode": "CF14 4HH",
        "region": "UK",
        "streetAddress": "Woodland House"
      },
      "contactPoint": {
        "email": "Nicola.williams33@wales.nhs.uk",
        "telephone": "+44 2921501500"
      },
      "details": {
        "classifications": [
          {
            "id": "Regional or local authority",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Health",
            "id": "07",
            "scheme": "COFOG"
          }
        ],
        "url": "http://nwssp.nhs.wales/ourservices/procurement-services/"
      },
      "id": "org-35",
      "identifier": {
        "legalName": "Cardiff and Vale University Health Board"
      },
      "name": "Cardiff and Vale University Health Board",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "locality": "Loughborough",
        "postalCode": "LE115RB",
        "region": "UKF2",
        "streetAddress": "Building 47 Charnwood Campus, 10 Bakewell Road"
      },
      "contactPoint": {
        "telephone": "+44 1509613389"
      },
      "details": {
        "scale": "large"
      },
      "id": "org-52",
      "identifier": {
        "legalName": "KCI MEDICAL LIMITED"
      },
      "name": "KCI MEDICAL LIMITED",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      },
      "id": "org-3",
      "identifier": {
        "legalName": "High Court"
      },
      "name": "High Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "id": "48180000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The previous 3M\u00e2\u0084\u00a2 Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.",
    "documents": [
      {
        "description": "The previous 3M\u00e2\u0084\u00a2 Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.",
        "documentType": "awardNotice",
        "format": "text/html",
        "id": "MAR594114",
        "title": "Medicode 360 Software License and Support Agreement",
        "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=MAR594114"
      }
    ],
    "id": "ocds-kuma6s-162335-tender-162335-CAV-DIR (25-26) 132",
    "items": [
      {
        "additionalClassifications": [
          {
            "id": "48180000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKL22"
          }
        ],
        "deliveryLocation": {
          "description": "University Hospital of Wales\r\n Heath Park\r\n Cardiff\r\n South Glamorgan\r\n CF14 4XW"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "90",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "10",
              "type": "price"
            }
          ]
        },
        "description": "The previous 3M\u00e2\u0084\u00a2 Medicode 360 contract with KCI Medical Limited supported key clinical coding functions for the Health Board. It ended in 2024 after four years at a value of around GBP168,317.52. A new procurement has now been completed via a transparency notice to ensure service continuity and explore improved market options.",
        "hasOptions": false,
        "id": "1",
        "status": "complete"
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "A direct award via the CCS framework is justified as it provides a fully compliant and efficient route to secure continuity of the highly specialised Medicode 360 clinical coding software, which is essential for maintaining accurate HRG grouping, SNOMED CT mapping and statutory reporting; the previous contract had expired, and awarding through the framework avoids service disruption and mitigates clinical and operational risks identified in the procurement process, while also ensuring alignment with procurement regulations and minimising administrative burden, particularly given the limited supplier market and urgency to maintain uninterrupted coding functionality for the Health Board.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE"
      }
    ],
    "status": "complete",
    "title": "Medicode 360 Software License and Support Agreement"
  }
}