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Database License Renewal – Patient Management System (PMS)

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Buyer Contact Info

Buyer Name: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Buyer Address: Woodland House, Maes-Y-Coed road, Cardiff, UK, CF14 4HH

Contact Name: Anna Griffiths

Contact Email: Anna.Griffiths4@wales.nhs.uk

Contact Telephone: +44 2921501500

Status
complete
Procedure
limited
Value
42593.8 GBP
Published
24 Feb 2026, 00:00
Deadline
n/a
Contract Start
n/a
Contract End
n/a
Category
services
CPV
72268000
Region
n/a
Awarded To
ORACLE CORPORATION UK LIMITED
Official Source
Open Sell2Wales

Description

This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation.

Linked Documents

No linked documents found for this notice.

Opportunity Context

More Information Links

External Link: https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB591743

Link Title: Database License Renewal – Patient Management System (PMS)

Link Description: This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation.

Lots

Lot Description: This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation.

Lot 1 Status: complete

Lot 1 Has Options: No

Documents

Document Title: Database License Renewal – Patient Management System (PMS)

Document Description: This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation.

Full Notice Text

Full notice text Contract award notice Results of the procurement procedure Section I: Contracting entity I.1) Name and addresses NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) 2nd Floor, Woodland House, Maes Y Coed Road, CF14 4HH Cardiff CF14 4HH UK Contact person: Gracie Westlake E-mail: gracie.westlake@wales.nhs.uk NUTS: UK Internet address(es) Main address: http://nwssp.nhs.wales/ourservices/procurement-services/ Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221 I.4) Type of the contracting authority Body governed by public law I.5) Main activity General public services Section II: Object II.1) Scope of the procurement II.1.1) Title Database License Renewal – Patient Management System (PMS) Reference number: CAV-DCO-(25-26) 192 II.1.2) Main CPV code 72268000 II.1.3) Type of contract Services II.1.4) Short description This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation. II.1.6) Information about lots This contract is divided into lots: No II.1.7) Total value of the procurement Value excluding VAT: 42 593.80 GBP II.2) Description II.2.2) Additional CPV code(s) 72268000 II.2.3) Place of performance NUTS code: UK II.2.4) Description of the procurement This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation. II.2.5) Award criteria Price II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section IV: Procedure IV.1) Description IV.1.1) Type of procedure Award of a contract without prior publication of a call for competition Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation The Contracting Authority has awarded this contract directly to Oracle Corporation UK Limited in accordance with the applicable procurement regulations on the grounds of technical compatibility, absence of reasonable alternatives, and protection of critical service continuity. The justification is as follows: Technical Compatibility: The existing Patient Management System (PMS) is built upon Oracle database technology. Alternative database solutions available under the relevant framework are not technically compatible with the current PMS architecture. Implementing an alternative solution would require significant system redesign, data migration, testing, and revalidation activities, creating disproportionate cost and operational risk. Absence of Reasonable Substitutes: No alternative supplier is able to provide equivalent licensing and support services for the existing Oracle-based infrastructure without introducing material technical and commercial disadvantage. Oracle resellers do not offer additional contractual, financial, or service benefits beyond those available directly from the Original Equipment Manufacturer (OEM). Operational Continuity and Risk Management: Oracle technology is embedded across multiple systems within the organisation. Transitioning to a different database platform would introduce interoperability challenges, require additional workforce training, and create avoidable disruption to essential clinical and operational services. On this basis, the Contracting Authority considers that the direct award is objectively justified and proportionate to ensure system stability, patient safety, and continuity of service. IV.1.3) Information about a framework agreement or a dynamic purchasing system The procurement involves the establishment of a framework agreement IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes Section V: Award of contract Contract No: CAV-DCO (25-26) 052 A contract/lot is awarded: Yes V.2 Award of contract V.2.1) Date of conclusion of the contract 18/02/2026 V.2.2) Information about tenders Number of tenders received: 1 Number of tenders received from SMEs: 1 Number of tenders received from tenderers from EU Member States: 0 Number of tenders received from tenderers from non-EU Member States: 1 Number of tenders received by electronic means: 1 The contract has been awarded to a group of economic operators: No V.2.3) Name and address of the contractor ORACLE CORPORATION UK LIMITED Oracle Parkway Reading RG6 1RA UK Telephone: +44 7766820406 NUTS: UK The contractor is an SME: Yes V.2.4) Information on value of the contract/lot (excluding VAT) Initial estimated total value of the contract/lot: Total value of the contract/lot: : 42 593.80 GBP V.2.5) Information about subcontracting Section VI: Complementary information VI.3) Additional information (WA Ref:162018) VI.4) Procedures for review VI.4.1) Review body High Court Royal Courts of Justice, The Strand London WC2A 2LL UK Telephone: +44 2079477501 VI.5) Date of dispatch of this notice 24/02/2026

Raw Notice JSON

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