BCU-CP-61407- Provision of CBCT Service

Description

BCUHB are seeking providers to provide Cone Beam Computed Tomography (CBCT) imaging and associated reporting across the 3 regions of the healthboard in West, Central & East areas, thus will be on an individual patient basis. BCUHB do not currently have the required equipment to do this service in house, hence the need to outsource. This service will support safer care provided to Oral Rehabilitation, Orthodontic, Restorative Dentistry and Maxillofacial patients.

Opportunity Context

More Information Links

External Link: https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN575269

Link Title: BCU-CP-61407- Provision of CBCT Service

Link Description: BCUHB are seeking providers to provide Cone Beam Computed Tomography (CBCT) imaging and associated reporting across the 3 regions of the healthboard in West, Central & East areas, thus will be on an individual patient basis. BCUHB do not currently have the required equipment to do this service in house, hence the need to outsource. This service will support safer care provided to Oral Rehabilitation, Orthodontic, Restorative Dentistry and Maxillofacial patients.

Lots

Lot Description: BCUHB is now seeking to appoint a provider to deliver a CBCT service within Maxillofacial /Orthodontic/Restorative services. The service provider will work closely with Department of Restorative Dentistry, Orthodontics and Oral and Maxillofacial Surgery, whilst the service is hosted in Glan Clwyd Hospital, Betsi Cadwaladr University Health Board, the requirement is to serve patients from Wrexham and Bangor Hospitals (Pan BCU) The service provider will provide the service on request, (likely monthly referrals). Expected delivery targets: referrals actioned and appointed within 10 days; reporting delivered to the referrer within 10 days of scan date being sent to the reporter. The data will be transferred in a secure manner as defined in the most contemporaneous Royal College of Radiologists document "Standards for the provision of teleradiology within the United Kingdom" (currently second edition), The desirable way for the images to be provided to BCU would be for the imaging device connects directly to the BCU Philips PACS node. However, before any imaging takes place, the patient must already have a visit created in the BCU Soliton Radiology Information System (RIS), and therefore the site would need a computer connected to BCU Network Running the BCU soliton RIS Software. The imaging device should then use a dynamic worklist to pull up the correct patient details (this means the operator selects the patient from a pre-populated list rather than typing in the information manually). This helps avoid errors and ensures that only studies for BCU patients are sent to the BCU PACS. No other images or studies from outside patients should be sent to the BCU PACS node, only those that match patients already registered in the BCU RIS. If the above solution is not able to be provided the supplier must be able to send images in standard DICOM format, either using the desirable method above or using a secure, encrypted platform (such as Egress), to protect patient data. The encrypted message system must allow multiple PACS team members to access the files so the workload of uploading can be shared. Each image transfer must include full patient details: NHS number, date of birth, full name, address, and the study date without chasing other sources for this information. This information is crucial so the BCU team can create the corresponding visit in RIS and ensure the images are correctly matched and uploaded to the patient’s record. Overall management for the service will be the responsibility of BCUHB The Services will be delivered at a safe and clean environment, with imaging conducted according to the specification. BCUHB will provide patient records; imaging request form with patient-specific scanning requirements; prostheses (if necessary); secure file exchange portal. All images will be available electronically in conjunction with a report, in the format described above.

Lot 1 Status: active

Lot 1 Has Options: No

Lot 1 Award Criterion (quality): Technical

Documents

Document Title: BCU-CP-61407- Provision of CBCT Service

Document Description: BCUHB are seeking providers to provide Cone Beam Computed Tomography (CBCT) imaging and associated reporting across the 3 regions of the healthboard in West, Central & East areas, thus will be on an individual patient basis. BCUHB do not currently have the required equipment to do this service in house, hence the need to outsource. This service will support safer care provided to Oral Rehabilitation, Orthodontic, Restorative Dentistry and Maxillofacial patients.

Full Notice Text

Full notice text Contract notice Section I: Contracting authority I.1) Name and addresses NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw Cardiff CF15 7QZ UK Contact person: Gethin Barlow Telephone: +44 2921501500 E-mail: gethin.barlow@wales.nhs.uk NUTS: UKL Internet address(es) Main address: http://nwssp.nhs.wales/ourservices/procurement-services/ Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221 I.2) Joint procurement The contract is awarded by a central purchasing body I.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge at: https://etenderwales.bravosolution.co.uk/web/login.shtml Additional information can be obtained from the abovementioned address Tenders or requests to participate must be sent electronically to: https://etenderwales.bravosolution.co.uk/web/login.shtml I.4) Type of the contracting authority Body governed by public law I.5) Main activity Health Section II: Object II.1) Scope of the procurement II.1.1) Title BCU-CP-61407- Provision of CBCT Service II.1.2) Main CPV code 85150000 II.1.3) Type of contract Services II.1.4) Short description BCUHB are seeking providers to provide Cone Beam Computed Tomography (CBCT) imaging and associated reporting across the 3 regions of the healthboard in West, Central & East areas, thus will be on an individual patient basis. BCUHB do not currently have the required equipment to do this service in house, hence the need to outsource. This service will support safer care provided to Oral Rehabilitation, Orthodontic, Restorative Dentistry and Maxillofacial patients. II.1.6) Information about lots This contract is divided into lots: No II.2) Description II.2.2) Additional CPV code(s) 85121270 II.2.3) Place of performance NUTS code: UKL13 UKL12 UKL11 UKL23 II.2.4) Description of the procurement BCUHB is now seeking to appoint a provider to deliver a CBCT service within Maxillofacial /Orthodontic/Restorative services. The service provider will work closely with Department of Restorative Dentistry, Orthodontics and Oral and Maxillofacial Surgery, whilst the service is hosted in Glan Clwyd Hospital, Betsi Cadwaladr University Health Board, the requirement is to serve patients from Wrexham and Bangor Hospitals (Pan BCU) The service provider will provide the service on request, (likely monthly referrals). Expected delivery targets: referrals actioned and appointed within 10 days; reporting delivered to the referrer within 10 days of scan date being sent to the reporter. The data will be transferred in a secure manner as defined in the most contemporaneous Royal College of Radiologists document "Standards for the provision of teleradiology within the United Kingdom" (currently second edition), The desirable way for the images to be provided to BCU would be for the imaging device connects directly to the BCU Philips PACS node. However, before any imaging takes place, the patient must already have a visit created in the BCU Soliton Radiology Information System (RIS), and therefore the site would need a computer connected to BCU Network Running the BCU soliton RIS Software. The imaging device should then use a dynamic worklist to pull up the correct patient details (this means the operator selects the patient from a pre-populated list rather than typing in the information manually). This helps avoid errors and ensures that only studies for BCU patients are sent to the BCU PACS. No other images or studies from outside patients should be sent to the BCU PACS node, only those that match patients already registered in the BCU RIS. If the above solution is not able to be provided the supplier must be able to send images in standard DICOM format, either using the desirable method above or using a secure, encrypted platform (such as Egress), to protect patient data. The encrypted message system must allow multiple PACS team members to access the files so the workload of uploading can be shared. Each image transfer must include full patient details: NHS number, date of birth, full name, address, and the study date without chasing other sources for this information. This information is crucial so the BCU team can create the corresponding visit in RIS and ensure the images are correctly matched and uploaded to the patient’s record. Overall management for the service will be the responsibility of BCUHB The Services will be delivered at a safe and clean environment, with imaging conducted according to the specification. BCUHB will provide patient records; imaging request form with patient-specific scanning requirements; prostheses (if necessary); secure file exchange portal. All images will be available electronically in conjunction with a report, in the format described above. II.2.5) Award criteria Criteria below: Quality criterion: Technical / Weighting: 65 Price / Weighting:  35 II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 24 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invited II.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section III: Legal, economic, financial and technical information III.1) Conditions for participation III.1.2) Economic and financial standing Selection criteria as stated in the procurement documents III.1.3) Technical and professional ability Selection criteria as stated in the procurement documents III.2) Conditions related to the contract III.2.2) Contract performance conditions Outlined within the Tender Documents. Section IV: Procedure IV.1) Description IV.1.1) Type of procedure Open procedure IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes IV.2) Administrative information IV.2.2) Time limit for receipt of tenders or requests to participate Date: 16/01/2026 Local time: 12:00 IV.2.4) Languages in which tenders or requests to participate may be submitted EN CY IV.2.7) Conditions for opening of tenders Date: 16/01/2026 Local time: 12:00 Section VI: Complementary information VI.1) Information about recurrence This is a recurrent procurement: No VI.2) Information about electronic workflows Electronic ordering will be used Electronic invoicing will be accepted Electronic payment will be used VI.3) Additional information NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=159935 (WA Ref:159935) VI.4) Procedures for review VI.4.1) Review body High Court Royal Courts of Justice, The Strand London WC2A 2LL UK Telephone: +44 2079477501 VI.5) Date of dispatch of this notice 06/01/2026