Powys climate events and communications project consultant

{
  "buyer": {
    "id": "org-10",
    "name": "Brecon Beacons National Park Authority"
  },
  "date": "2025-08-27T16:26:46Z",
  "id": "ocds-kuma6s-155030-release-155030",
  "initiationType": "tender",
  "ocid": "ocds-kuma6s-155030",
  "parties": [
    {
      "address": {
        "locality": "Brecon",
        "postalCode": "LD3 7HP",
        "streetAddress": "Nature and Climate, Plas y Ffynnon, Cambrian Way, "
      },
      "contactPoint": {
        "email": "liz.hutchins@beacons-npa.gov.uk",
        "name": "Liz Hutchins Hutchins",
        "telephone": "+44 1874624437",
        "url": "http://www.beacons-npa.gov.uk/"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
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        ]
      },
      "id": "org-10",
      "name": "Brecon Beacons National Park Authority",
      "roles": [
        "buyer"
      ]
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  ],
  "tag": [
    "tender"
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  "tender": {
    "additionalClassifications": [
      {
        "description": "Research and development services and related consultancy services",
        "id": "73000000",
        "scheme": "CPV"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-09-05T00:00:00Z"
    },
    "communication": {
      "atypicalToolUrl": "http://www.sell2wales.gov.wales"
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    "description": "Powys climate events and communications project consultantProject OverviewPowys Public Services Board has committed to responding to the climate emergency as one of three top priorities in the Powys Well-being Plan.Three events and an online Climate Hub, and stakeholder engagement are part of the work plan. A project consultant is needed:\u00e2\u0080\u00a2\tEvents organising: Make practical arrangements for the events and support the events on the day.\u00e2\u0080\u00a2\tClimate hub: Develop content for the online Hub and liaise with officers to launch it.\u00e2\u0080\u00a2\tEngagement and communications: Develop and action an integrated package of stakeholder engagement and communications in relation to the events and Climate Hub and wider climate work programme.The package of work will be structured around nine transformational shifts that reflect the systemic changes needed to achieve net zero and climate resilience in Powys:1: CLIMATE SAFETY: From climate vulnerability to climate preparedness and resilience.2: ENERGY SAVING \u0026 RENEWABLE ENERG: From fossil fuel dependence to energy efficiency and renewable energy.3: SUSTAINABLE TRAVE: From fossil fuel powered transport to practical active travel, public and community transport and electric vehicles.4: RESTORED NATURE: From depleted nature to nature rich.5: AFFORDABLE SUSTAINABLE FOO: From economically and environmentally extractive unhealthy food to food security and more locally grown sustainable nutritious food accessible to all.6: WELL-BEING ECONOMY \u0026 SUSTAINABLE RESOURCE US: From an extractive economy focused on GDP growth to a circular economy focused on Well-being of Future Generations Act goals.7: SUSTAINABLE PLACE: From distant services and amenities to viable local services and amenities connected through sustainable accessible travel.8: ACTIVE CITIZEN: From intermittent democratic engagement to informed active citizens engaged in practical action and deliberative place-shaping.9: JOINED UP PUBLIC SECTO: From public bodies working in silos to coordinated action that is responsive to local stakeholders and communities.About the three eventsThree events are being organised in mid-Powys that will share information and analysis and will contribute to developing action plans for Powys\u00e2\u0080\u0099 response to the climate emergency:\u00e2\u0080\u00a2\tClimate risk and resilience officer workshop, September 2025\u00e2\u0080\u00a2\tClimate risk and resilience PSB Board workshop, November 2025\u00e2\u0080\u00a2\tClimate emergency Town and Community Council event, November 2025Work is underway to organise the events, and extra dedicated capacity is needed to make them successful.About the Climate HubPowys Public Services Board is launching a new Climate Hub on its EngagementHQ platform to communicate climate research and action in a way that is accessible, engaging, and empowering for the public and a range of stakeholders. The hub will translate technical data about Powys\u00e2\u0080\u0099 carbon footprint, carbon sequestration opportunity and climate risks into clear, relatable content, aligned with the latest Welsh Government guidance on climate communications, and will signpost readers to information about how they can take action in Powys.About the stakeholder engagement and communicationsPowys Public Services Board\u00e2\u0080\u0099s work is shaped by the Well-being of Future Generations Act Well-being Ways of Working, in particular the involvement principle. The events and Climate Hub are building on previous work to involve and engage a wide range of people across Powys.Further work is needed to involve a range of stakeholders in the development of the events and Climate Hub content, and to keep relevant people informed about developments.Scope of consultancy workThe consultant will:Events organising1.\tLiaise with the venues to make practical arrangements including accessibility, interpretation, IT and refreshments2.\tCoordinate meetings with stakeholders to refine the event plans3.\tLiaise with speakers, stall holders and other contributors to ensure each has a brief and practical arrangements are in place4.\tManage the invitations, attendance list, and associated communications5.\tDevelop an event pack of supporting material6.\tArrange translation and interpretation to make the events accessible bilingually in Welsh and English7.\tManage all practical arrangements on the event days including ensuring that content from the day is captured and recorded appropriatelyClimate hub1.\tReview Powys-specific climate data (carbon footprint, carbon sequestration and climate risks).2.\tDevelop content understandable for non-technical experts for each of the nine transformational shifts, based on existing research:a.\tClimate Safetyb.\tEnergy Saving \u0026 Renewable Energyc.\tSustainable Traveld.\tRestored Naturee.\tAffordable Sustainable Foodf.\tWell-being Economy \u0026 Sustainable Resource Useg.\tSustainable Placesh.\tActive Citizensi.\tJoined-up Public Sector3.\tApply best practices in climate communication, including tone, framing, and visual aids, based on Welsh Government guidance.4.\tCreate bilingual content (or coordinate translation) for both English and Welsh versions of the hub.5.\tFormat content for use within EngagementHQ, including interactive functionality (tbd), with built-in flexibility to adapt for future channels.6.\tCollaborate with Hub administrators to ensure content is ready for publication and engagement.Engagement and communications1.\tEngage with stakeholders to collect evidence for case studies to illustrate the transformational shifts, and develop communications content, as needed, for the Climate Hub and the events.2.\tContribute to event write ups and follow up communications for a range of audiences.3.\tCreate a package of Powys-specific public-sector communications aimed at encouraging behaviour change in support of the transformational shifts.4.\tCreate all content bilingually, or coordinate translation for English and Welsh.Work arrangementsAll work will be guided by, and working with, the Powys Public Services Board Climate Working Group Secretariat which is based at Bannau Brycheiniog National Park Authority HQ in Brecon.You will conduct most of your work remotely, but you must be available to work:\u00e2\u0080\u00a2\tIn the office for meetings at least one day a week.\u00e2\u0080\u00a2\tTravel within Powys to organise and attend events and stakeholder meetings.\u00e2\u0080\u00a2\tWorking some early evenings may be needed to involve stakeholders outside office hours.\u00e2\u0080\u00a2\tWork one Saturday will be needed for the Town and Community Council event.Timeline29 September 2025: Latest consultancy start date30 September 2025: Climate risk and resilience PSB officer workshop31 October 2025: Hub content completion Date11 November 2025: Climate risk and resilience PSB Board workshopTBC November 2025: Climate emergency Town and Community Council eventNovember 2025 (end): Final handover of reports and materialsBudgetTotal budget: \u00c2\u00a312,000 fixed (inclusive of VAT and expenses)Requirements\u00e2\u0080\u00a2\tProven experience in climate communication for public audiences or in public communications relating to a technical or scientific subject or public policy or services.\u00e2\u0080\u00a2\tProven experience in event organising including making arrangements for accessibility and environmental sustainability.\u00e2\u0080\u00a2\tProven experience in stakeholder engagement.\u00e2\u0080\u00a2\tFamiliarity with Welsh Government climate policy and guidance.\u00e2\u0080\u00a2\tUnderstanding of digital engagement platforms (preferably EngagementHQ).\u00e2\u0080\u00a2\tAbility to arrange bilingual English-Welsh translation.\u00e2\u0080\u00a2\tHave a full UK driver\u00e2\u0080\u0099s license and access to a vehicle to travel within Powys.\u00e2\u0080\u00a2\tBe available to:-\tstart promptly and meet the end of October deadline to create Climate Hub content.-\thave meetings in the Brecon office on at least one day a week.-\ttravel within Powys to organise and attend events and stakeholder meetings.-\twork some early evenings.-\twork at the Saturday Town and Community Council event.Application ProcessPlease submit:\u00e2\u0080\u00a2\tYour CV and two examples of relevant communications work.\u00e2\u0080\u00a2\tA short (up to two sides A4) explanation of how you meet the requirements.\u00e2\u0080\u00a2\tA short (up to two sides A4) explanation about how you would approach the work.\u00e2\u0080\u00a2\tYour day rate and estimated number of days to complete the the work.Closing data for applications is 3 September 2025.Applications will be scored. Applicants may be invited for interview.Thank you for your interest in this consultancy.Please use the Sell2Wales facility to request further information if needed.We are interested in applications from consultants who can perform some of the brief even if you do not have skills or capacity for the full brief - please be explicit in your application.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=155030.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n\nSome information is linked below. Other documents are not publicly published and are available on request.Powys Well-being Plan: https://en.powys.gov.uk/article/5789/Towards-2040---the-Powys-Well-being-PlanWelsh Government climate engagement strategy: https://www.gov.wales/climate-action-wales-public-engagement-strategy-2023-2026Powys PSB Climate research can be shared on request. It is the equivalent to this greenhouse gas emissions assessment and target scenario report, conducted for Bannau Brycheiniog National Park: https://authorityapi.beacons-npa.gov.uk/EvidenceRepository/EvidenceFileDownload/acaadd3a-5a73-44b7-b51f-a7e46519a726/Brecon%20Beacons%20National%20Park%20-%20Small%20World%20Carbon%20Budget.pdfEngagement HQ (Powys Have Your Say website) guide available on request.(WA Ref:155030)The buyer considers that this contract is suitable for consortia bidding.",
    "eligibilityCriteria": "See description of contract.",
    "id": "ocds-kuma6s-155030-tender-155030",
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "submissionMethodDetails": "http://www.sell2wales.gov.wales",
    "tenderPeriod": {
      "endDate": "2025-09-03T12:00:00Z"
    },
    "title": "Powys climate events and communications project consultant"
  }
}