Hosted Events and Conferencing Services (NIHR)

{
  "awards": [
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        "endDate": "2029-04-30T23:59:59+01:00",
        "startDate": "2025-05-01T00:00:00+01:00"
      },
      "date": "2025-03-03T00:00:00Z",
      "datePublished": "2025-03-31T12:14:43+01:00",
      "documents": [
        {
          "datePublished": "2025-03-31T12:14:43+01:00",
          "description": "Awarded contract notice on Contracts Finder",
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          "url": "https://www.contractsfinder.service.gov.uk/Notice/e74dad35-ab57-4d2f-90d1-3dbd74aae2db"
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      "id": "ocds-b5fd17-ae5c3156-1e9b-446a-b971-6be33e627dd6-1",
      "status": "active",
      "suppliers": [
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          "id": "GB-COH-07413801",
          "name": "Clarity Travel Limited"
        }
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      "value": {
        "amount": 800000,
        "currency": "GBP"
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  "buyer": {
    "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
    "name": "UNIVERSITY OF SOUTHAMPTON"
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  "date": "2025-03-31T12:14:43+01:00",
  "id": "e74dad35-ab57-4d2f-90d1-3dbd74aae2db-837348",
  "initiationType": "tender",
  "language": "en",
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    {
      "address": {
        "countryName": "England",
        "locality": "SOUTHAMPTON",
        "postalCode": "SO171BJ",
        "streetAddress": "HIGHFIELD CAMPUS,UNIVERSITY ROAD"
      },
      "contactPoint": {
        "email": "procurement@soton.ac.uk",
        "name": "Morgan Hughes",
        "telephone": "02380 595000"
      },
      "details": {
        "url": "http://www.southampton.ac.uk"
      },
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      "identifier": {
        "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "legalName": "UNIVERSITY OF SOUTHAMPTON",
        "scheme": "GB-SRS"
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      "name": "UNIVERSITY OF SOUTHAMPTON",
      "roles": [
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    {
      "address": {
        "streetAddress": "4th Floor, Broadhurst House, 56 Oxford Street, Manchester, England, M1 6EU"
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      "id": "GB-COH-07413801",
      "identifier": {
        "id": "07413801",
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        "scheme": "GB-COH"
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      "name": "Clarity Travel Limited",
      "roles": [
        "supplier"
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  "tag": [
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  "tender": {
    "classification": {
      "description": "Hotel meeting and conference services",
      "id": "55120000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2029-04-30T23:59:59+01:00",
      "startDate": "2025-02-01T00:00:00Z"
    },
    "datePublished": "2024-10-01T11:56:15+01:00",
    "description": "The University of Southampton - NETSCC ((NIHR (National Institute for Health and Care Research), Evaluation, Trials and Studies Coordinating Centre) manages the events management contract on behalf of the NIHR for the organisation of approved meetings and researcher training events.\r\n\r\nThe events range in size and duration from small, one day meetings, to large meetings and conferences spanning multiple days.\r\n\r\nAlongside those events initiated by the NIHR, there will be third party events where it is necessary to ensure that the NIHR has an appropriate and consistent presence and appearance at an agreed programme of events.\r\n\r\nNETSCC is looking to commission several events annually alongside production of digital literature.\r\n\r\nThe department is looking for an events management supplier that can demonstrate experience of working with a large and complex organisation with multiple stakeholders.\r\n\r\nThe University is conducting this procurement using the Open Procedure in accordance with the requirements of the Regulations for the purpose of procuring the services described in the Specification.\r\n\r\nIt should be noted that the current contract between the NETSCC and University of Southampton expires 30th April 2027. In the event that the University is not re-awarded this contract, the agreement between NETSCC and the Supplier may be novated to the new contracting party.\r\n\r\nIn the event that the agreement between NETSCC and University of Southampton is not re-awarded, there may be the need for services to be provided to University of Southampton under this contract for up to 6-months of the 2-year extension period.\r\n\r\nThe contract will be effective upon signing.\r\n\r\nThe estimated value of the contract is between \u00a3600,000.00 and \u00a31,000,000.00 excluding VAT. This will be the maximum contract value for the full contract period including any extension periods. This value includes all relate services, but does not include fees paid by the University directly to venues.\r\n\r\nHow to obtain Tender Documents:\r\n\r\nWebsite: https://in-tendhost.co.uk/universityofsouthampton/aspx/Home\r\n\r\nThe Tender documents can be accessed when logged into In-Tend by selecting \u0027View Details\u0027 on the relevant tender advert and clicking the \u0027Express Interest\u0027 tab. Once in the tender there are five tabs - \u0027Tenders\u0027, \u0027ITT\u0027, \u0027Correspondence\u0027, \u0027Clarifications\u0027 and \u0027History\u0027. Select the 2nd tab (\u0027ITT\u0027) where you will find useful information under \u0027Tender Details\u0027. Continue to scroll down to the heading \u0027Tender Documents Received\u0027 where you will be able to view and download the documents.\r\n\r\nPlease download all the documents and read very carefully.\r\n\r\nNote that the return documents Tenders must submit with their tender response are:\r\n\r\n- File 6: Compliance and Selection Requirements\r\n- File 7: Qualitative Response Requirements\r\n- File 8: Commercial Response Requirements\r\n- File 9: Additional Response Requirements\r\n\r\nOpting In / Out\r\n\r\nPlease note you are required to \u0027Opt In\u0027 before you can access the full tender document set.",
    "id": "2023UoS-0816",
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            "countryName": "United Kingdom",
            "region": "South East"
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    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (above threshold)",
    "status": "complete",
    "suitability": {
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      "vcse": false
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    "tenderPeriod": {
      "endDate": "2024-11-05T12:00:00Z"
    },
    "title": "Hosted Events and Conferencing Services (NIHR)",
    "value": {
      "amount": 1000000,
      "currency": "GBP"
    }
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}