Software Asset Management - Request for Information

{
  "buyer": {
    "id": "GB-CFS-197038",
    "name": "The University of Manchester"
  },
  "date": "2025-01-14T11:30:30Z",
  "id": "bde01ee2-fc26-4f19-a95c-891bd2fadd7b-816899",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-6897f9ac-eae1-4aab-af55-89f6c8ed602e",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Manchester",
        "postalCode": "M13 9PL",
        "streetAddress": "Manchester, Manchester"
      },
      "contactPoint": {
        "email": "janet.lewis@manchester.ac.uk",
        "name": "Janet  Lewis",
        "telephone": "-"
      },
      "id": "GB-CFS-197038",
      "identifier": {
        "legalName": "The University of Manchester"
      },
      "name": "The University of Manchester",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderAmendment"
  ],
  "tender": {
    "additionalClassifications": [
      {
        "description": "License management software package",
        "id": "48218000",
        "scheme": "CPV"
      }
    ],
    "classification": {
      "description": "Software package and information systems",
      "id": "48000000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2030-07-31T23:59:59+01:00",
      "startDate": "2025-08-01T01:00:00+01:00"
    },
    "datePublished": "2025-01-14T11:29:59Z",
    "description": "The University of Manchester is seeking to procure a comprehensive Software Asset Management (SAM) solution to optimise the management of its software licenses, ensure compliance with vendor agreements and enhance the overall efficiency of its IT operations.  Present arrangements are somewhat limited, using databases run on a manual basis.  \r\n      \r\n      This request for information will be used to shortlist suppliers for a subsequent closed procurement exercise.  \r\n      \r\n      The University of Manchester no longer meets the criteria of a \u0027body governed by public law\u0027 and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. As a result, the University of Manchester will no longer be subject to the regime contained in The Public Contracts Regulations 2015 and/or any replacement legislation with effect from 1 August 2023. However, as an institution founded for the public good, an exempt charity and an organisation in receipt of public funds, the University has a duty to manage expenditure in an appropriate manner and aims to deliver value for money across its non-pay spend by adhering to good procurement practice.\r\n\r\nAdditional information: Information, formalities and necessary requirements to be met will be set out in the procurement documents, all of which are freely available via the University\u0027s procurement portal In-Tend - https://in-tendhost.co.uk/manchesteruniversity\r\n\r\nIs a Recurrent Procurement Type? : No",
    "documents": [
      {
        "dateModified": "2025-01-14T11:30:30Z",
        "datePublished": "2025-01-14T11:29:59Z",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/bde01ee2-fc26-4f19-a95c-891bd2fadd7b"
      },
      {
        "description": "Additional information on how to apply for this contract",
        "id": "2",
        "url": "https://in-tendhost.co.uk/manchesteruniversity/aspx/"
      }
    ],
    "id": "IT-516-210-2025-3100-Software Asset-DB-JL",
    "items": [
      {
        "deliveryAddresses": [
          {
            "postalCode": "M13 9PL"
          },
          {
            "countryName": "British Oversea Territories"
          },
          {
            "countryName": "Channel Islands"
          },
          {
            "countryName": "Europe"
          },
          {
            "countryName": "Isle of Man"
          },
          {
            "countryName": "Rest of the World"
          },
          {
            "countryName": "United Kingdom"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (below threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-02-04T12:00:00Z"
    },
    "title": "Software Asset Management  - Request for Information"
  }
}