Invitation to Tender

{
  "buyer": {
    "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/kAB24327",
    "name": "Burgess Hill Town Council"
  },
  "date": "2025-02-12T16:54:56Z",
  "id": "8fa52e56-980d-417a-b1a8-595eb5d6db1a-825808",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-b12c5f71-bc16-4f0d-847f-21107c02e0cc",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "Burgess Hill",
        "postalCode": "RH159AS",
        "streetAddress": "96 Church Walk"
      },
      "contactPoint": {
        "email": "ramize@burgesshill.gov.uk",
        "name": "Ramize Easter",
        "telephone": "01444238217"
      },
      "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/kAB24327",
      "identifier": {
        "id": "supplierregistration.cabinetoffice.gov.uk/kAB24327",
        "legalName": "Burgess Hill Town Council",
        "scheme": "GB-SRS"
      },
      "name": "Burgess Hill Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "additionalClassifications": [
      {
        "description": "Installation services (except software)",
        "id": "51000000",
        "scheme": "CPV"
      }
    ],
    "classification": {
      "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
      "id": "31000000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2030-01-06T23:59:59Z",
      "startDate": "2025-09-01T00:00:00+01:00"
    },
    "datePublished": "2025-02-12T16:54:56Z",
    "description": "BURGESS HILL CHRISTMAS LIGHTS - INVITATION TO TENDER\r\n\r\nYou are invited to submit a quotation for the following work:\r\n\r\nSUPPLY, ERECT AND DISMANTLE BURGESS HILL TOWN CHRISTMAS LIGHTS, STORE TOWN COUNCIL OWNED FESTIVE STOCK\r\n\r\nBurgess Hill Town Council owns 1 x festive lighting frame across the road, 9 x festive lamp column frames.  In addition to providing storage of this equipment the Town Council is seeking to appoint a supplier for the rental of a Town Centre Christmas Lighting display for a period of five years.  Burgess Hill has a compact town centre and the Council is looking for a high impact display with an ability to change the rented frames annually. \r\n\r\nContractor should be HERS (Highway Electrical Registration Scheme) accredited or able to come up with a suitable arrangement with a HERS accredited partner. The Town Council operates within strict parameters set by West Sussex County Council Highway Authority and their contractor Enervio Ltd and would expect tenderers to show their awareness of these requirements and their ability to comply.\r\n\r\nThe contract will be for a five year term to cover the festive periods of 2025,2026, 2027, 2028 and 2029.  The successful contractor will need to take in to consideration that due to possible town centre redevelopment some changes could be made to the current arrangement but notification will be given with good notice.  While the specification in the tender is our current requirement the ability to provide additional festive illuminations is important, the cost of which will be negotiated at the time.\r\n\r\nPlease see attached the supporting information for work required.\r\n\r\nThe Town Council will require references.  Please supply full contact details of three relevant authorities where you have undertaken this work previously.\r\n\r\nYour returned tender document must be returned by 5pm, Wednesday 12 March 2025. When replying please supply written evidence of \u00a310 million Public Liability Insurance.",
    "documents": [
      {
        "datePublished": "2025-02-12T16:54:56Z",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/8fa52e56-980d-417a-b1a8-595eb5d6db1a"
      },
      {
        "description": "Appendix 1 - Tender supporting information",
        "documentType": "contractAnnexe",
        "format": "application/pdf",
        "id": "2",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f559e092-9119-4f4d-847e-d57e368c2305"
      },
      {
        "description": "Appendix2 - Location of lights1",
        "documentType": "contractAnnexe",
        "format": "application/pdf",
        "id": "3",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/24a7f076-1b56-4ff9-a8cf-b9daedac1bce"
      },
      {
        "description": "Appendix3 - Location of lights2",
        "documentType": "contractAnnexe",
        "format": "application/pdf",
        "id": "4",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a8abcef8-bc4e-4035-8148-790b2056c989"
      },
      {
        "description": "Appendix4 - Tender exercise timetable",
        "documentType": "contractAnnexe",
        "format": "application/pdf",
        "id": "5",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/27430c6e-229b-450f-8890-523f558a7c2d"
      },
      {
        "description": "Appendix5 -  Tender costing",
        "documentType": "contractAnnexe",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "6",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/df3f05f8-e44a-47f2-9de0-b8cda9365ac5"
      },
      {
        "description": "Appendix6 - Art design",
        "documentType": "contractAnnexe",
        "format": "application/pdf",
        "id": "7",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7e65655a-adb4-437a-b176-957875514096"
      }
    ],
    "id": "BURGESS HILL CHRISTMAS  LIGHTS",
    "items": [
      {
        "deliveryAddresses": [
          {
            "countryName": "United Kingdom",
            "region": "South East"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "acceleratedRationale": "BURGESS HILL CHRISTMAS LIGHTS - INVITATION TO TENDER\r\n\r\nYou are invited to submit a quotation for the following work:\r\n\r\nSUPPLY, ERECT AND DISMANTLE BURGESS HILL TOWN CHRISTMAS LIGHTS, STORE TOWN COUNCIL OWNED FESTIVE STOCK\r\n\r\nBurgess Hill Town Council owns 1 x festive lighting frame across the road, 9 x festive lamp column frames.  In addition to providing storage of this equipment the Town Council is seeking to appoint a supplier for the rental of a Town Centre Christmas Lighting display for a period of five years.  Burgess Hill has a compact town centre and the Council is looking for a high impact display with an ability to change the rented frames annually.",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (above threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-03-12T17:00:00Z"
    },
    "title": "Invitation to Tender",
    "value": {
      "amount": 50000,
      "currency": "GBP"
    }
  }
}