Invitation to Tender for Telephone Kiosk Security

{
  "buyer": {
    "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/nS7S7psP",
    "name": "Ripon City Council"
  },
  "date": "2025-02-14T08:44:45Z",
  "id": "881e7d3c-68ee-4c0e-af86-0bea54d3177c-826367",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-6501dcb3-20aa-4c36-945d-7174e9b4fbe4",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "RIPON",
        "postalCode": "HG41DD",
        "streetAddress": "Town Hall"
      },
      "contactPoint": {
        "email": "admin@riponcity.gov.uk",
        "name": "Paula Benson",
        "telephone": "01765604097"
      },
      "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/nS7S7psP",
      "identifier": {
        "id": "supplierregistration.cabinetoffice.gov.uk/nS7S7psP",
        "legalName": "Ripon City Council",
        "scheme": "GB-SRS"
      },
      "name": "Ripon City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderAmendment"
  ],
  "tender": {
    "classification": {
      "description": "Electronic security lock",
      "id": "44521120",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2025-12-31T23:59:59Z",
      "startDate": "2025-04-01T00:00:00+01:00"
    },
    "datePublished": "2025-02-12T12:00:26Z",
    "description": "1.\tBackground\r\nRipon City Council in September 2024 became the owner of three of the four Red K6 Series telephone kiosks from BT as part of the adopt a kiosk scheme.  The telephone equipment has been removed from the kiosks, leaving them empty at this present time. \r\n\t \r\nThe telephone kiosks appear structurally sound and Ripon city council have resolved to restore these to allow them to be used for the benefit of the community, in partnership with other community organisations. \r\n\r\nAll the telephone kiosks are registered with Historic England and have a Grade II listing, therefore it will be vital that any restoration is complete using compliant materials and ensuring it does not erode their special interest. \r\n\r\n2.\tOur requirements\r\nSecure Telephone Kiosks (Locking Mechanism)\r\nThe initial phase of the restoration is undertaking necessary security work to protect the kiosks against vandalism or further damage.  \r\nWe will require each kiosk to be fitted with a smart / electronic Lock.\r\n\r\nThe mechanism should be able to be programmed and/or activated remotely to secure each telephone kiosk independently at different times of the day.  This work will need to be carried out in coordination with the glazing company, currently also under tender. \r\n\r\nWe expect the tender to include: \r\n\u2022\tA review of survey to provide options to fulfil our requirements\r\n\u2022\tProvision of all materials for the locking mechanism, using recognised and certified parts only\r\n\u2022\tInstallation and testing of all materials\r\nWe are looking for a reputable and qualified company who can provide us with value for  money. \r\n\r\n3.\tHow we would like you to respond to this Tender.\r\nWe welcome tender responses from all qualified companies. We would like the process to be as easy as possible and as such, we are not using an application form. When responding to the tender, please submit written plans,  which include how you intend to remove and dispose of the equipment and fencing, if applicable.\r\n\r\nYour response should detail how you will approach each of the areas outlined in our requirements and the associated costs. \r\n\r\nWe also need information about your organisation, including your contact details, insurance information and references / information of 3 similar works completed for other clients. \r\n\r\nPlease return the following documentation via email to admin@riponcity.gov.uk for the attention of the Chief Officer.\r\n1.\tSigned Tender Response detailing your proposed works;\r\n2.\tSigned Pricing Schedule/detailed cost template for the contract;\r\n3.\tSigned Certificate of canvassing and non- collusive tendering (see appendix 2);\r\n4.\tOrganisation information including 3 references for similar works, contact details and insurance  provision.\r\n\r\nThe Council does not bind itself to accept the lowest bid or any quotation.",
    "documents": [
      {
        "dateModified": "2025-02-14T08:44:45Z",
        "datePublished": "2025-02-12T12:00:26Z",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/881e7d3c-68ee-4c0e-af86-0bea54d3177c"
      },
      {
        "documentType": "tenderNotice",
        "format": "application/pdf",
        "id": "4",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e4184fa2-2c4a-4051-aa79-754e1beacb95"
      }
    ],
    "id": "Invitation to Tender for Telephone Kiosk Security",
    "items": [
      {
        "deliveryAddresses": [
          {
            "postalCode": "HG4 1DD"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Single tender action (below threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": true
    },
    "tenderPeriod": {
      "endDate": "2025-03-18T17:00:00Z"
    },
    "title": "Invitation to Tender for Telephone Kiosk Security"
  }
}