4442.EFM.JR.25 - Alarm Receiving Software and Maintenance

{
  "buyer": {
    "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/JYFy743W",
    "name": "UNIVERSITY OF SHEFFIELD"
  },
  "date": "2025-03-17T09:35:08Z",
  "id": "4e516458-d8a3-4446-863b-b3acefea3dc2-833835",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "Sheffield",
        "postalCode": "S10 2TN",
        "streetAddress": "The University of Sheffield, Firth Court, Western Bank"
      },
      "contactPoint": {
        "email": "James.Rainbow@sheffield.ac.uk",
        "name": "James Rainbow",
        "telephone": "0114 2224204"
      },
      "details": {
        "url": "https://www.sheffield.ac.uk"
      },
      "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/JYFy743W",
      "identifier": {
        "id": "sid4gov.cabinetoffice.gov.uk/JYFy743W",
        "legalName": "UNIVERSITY OF SHEFFIELD",
        "scheme": "GB-SRS"
      },
      "name": "UNIVERSITY OF SHEFFIELD",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "additionalClassifications": [
      {
        "description": "Surveillance and security systems and devices",
        "id": "35120000",
        "scheme": "CPV"
      },
      {
        "description": "Alarm system and antenna installation work",
        "id": "45312000",
        "scheme": "CPV"
      },
      {
        "description": "Security software package",
        "id": "48730000",
        "scheme": "CPV"
      },
      {
        "description": "Repair and maintenance services of security equipment",
        "id": "50610000",
        "scheme": "CPV"
      },
      {
        "description": "Software-related services",
        "id": "72260000",
        "scheme": "CPV"
      }
    ],
    "classification": {
      "description": "Burglar and fire alarms",
      "id": "31625000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2032-07-31T23:59:59+01:00",
      "startDate": "2025-08-01T00:00:00+01:00"
    },
    "datePublished": "2025-03-17T09:35:08Z",
    "description": "Dear Sirs,\r\nThis tender requirement is being conducted on behalf of the Security Services Management for Alarm Receiving Software, its maintenance and the technical support requirements / provision around such.  This is a one stage open tender.\r\n\r\nThe system must ensure the effective monitoring, logging, and response coordination for all security and safety alarms across the University estate. Installation, maintenance and technical support is required within the scope of the requirement.\r\n\r\n- The ARS must integrate with the university\u0027s CCTV, access control, fire alarm, and intruder detection systems.\r\n- The system must provide real-time alarm monitoring and incident management capabilities.\r\n\r\nThe supplier needs to be able to maintain future operation of the solution proposed (e.g. system, software and hardware). The maintenance contract is essential in ensuring all equipment and the operation of the solution remains in optimal condition. Preventative maintenance and emergency support \u0026 response times are important requirements. Both the system / software and the maintenance offer must have appropriate customer service support and technical support. \r\n\r\nThe full technical specification and further information about the requirements can be found in the tender documentation which will be made available to you on within In-Tend once you have expressed your interest. \r\n\r\nThe tender documents can be downloaded by registering and expressing your interest on the University`s e-tendering system https://in-tendhost.co.uk/Sheffield.\r\n\r\nIf you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system.\r\n\r\nAdditional information: The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020.\r\n\r\nThis procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender.\r\n\r\n\r\nDuration; 84 months (7 years).\r\nDescription of options: 3+2+2 year period.\r\n\r\nThe procurement documents are available for unrestricted and full direct access, free of charge, at\r\nhttps://www.in-tendhost.co.uk/sheffield/aspx/Home\r\n\r\nAdditional information can be obtained from the above-mentioned address.\r\n\r\nTenders must be submitted electronically via https://www.in-tendhost.co.uk/sheffield/aspx/Home",
    "documents": [
      {
        "datePublished": "2025-03-17T09:35:08Z",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/4e516458-d8a3-4446-863b-b3acefea3dc2"
      }
    ],
    "id": "4442.EFM.JR.25",
    "items": [
      {
        "deliveryAddresses": [
          {
            "countryName": "United Kingdom",
            "region": "Yorkshire and the Humber"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Other - voluntary advertisement for tender not governed by PCR2015",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": true
    },
    "tenderPeriod": {
      "endDate": "2025-04-11T12:00:00+01:00"
    },
    "title": "4442.EFM.JR.25 - Alarm Receiving Software and Maintenance",
    "value": {
      "amount": 1000000,
      "currency": "GBP"
    }
  }
}