Windlesham Parish Council Festive Lights & Trees

{
  "buyer": {
    "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/74QFv7Z8",
    "name": "Windlesham Parish Council"
  },
  "date": "2025-06-03T08:05:32+01:00",
  "id": "0b0cf8bf-a107-4376-8339-f45b7f58ad67-847803",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "LIGHTWATER",
        "postalCode": "GU185RG",
        "streetAddress": "Council Offices"
      },
      "contactPoint": {
        "email": "clerk@windleshampc.gov.uk",
        "name": "Joanna Whitfield",
        "telephone": "01276 471675"
      },
      "details": {
        "url": "http://www.windleshampc.gov.uk"
      },
      "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/74QFv7Z8",
      "identifier": {
        "id": "sid4gov.cabinetoffice.gov.uk/74QFv7Z8",
        "legalName": "Windlesham Parish Council",
        "scheme": "GB-SRS"
      },
      "name": "Windlesham Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderAmendment"
  ],
  "tender": {
    "additionalClassifications": [
      {
        "description": "Street-lighting equipment",
        "id": "34928500",
        "scheme": "CPV"
      },
      {
        "description": "Installation services of electrical equipment",
        "id": "51110000",
        "scheme": "CPV"
      },
      {
        "description": "Event services",
        "id": "79952000",
        "scheme": "CPV"
      }
    ],
    "classification": {
      "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
      "id": "31000000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2028-01-31T23:59:59Z",
      "startDate": "2025-11-01T00:00:00Z"
    },
    "datePublished": "2025-04-04T19:41:25+01:00",
    "description": "Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater, and Windlesham. To accommodate local preferences and logistical considerations, this tender is divided into three lots. Suppliers may submit bids for one, multiple, or all lots. Each lot will be evaluated independently, and contracts may be awarded separately. \r\nThe selected contractor must be able to supply, install, and remove all festive lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours. \r\nFor further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3. \r\nTo be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of \u00a310 million, a risk assessment, and a HERS certificate with their application. \r\nContractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the Council reserves the right to not award the contract or alternative to award the contract by lot, for either 1, 2 or 3 years.\r\n\r\nWe kindly ask that all tender submissions be provided in hard copy, addressed to the Clerk at the Windlesham Parish Council office. Please ensure submissions are sealed and clearly marked as the invitation to tender.\r\n\r\nAdditional information: SUBMISSION INFORMATION:\r\nTenders are to be submitted in writing in a sealed, marked envelope \r\naddressed to the Proper Officer\r\n\r\nUPDATE: ON THE 2ND JUNE 2025 WINDLESHAM PARISH COUNCIL RESOLVED NOT TO AWARD THIS CONTRACT DUE TO NO SUITABLE TENDERS BEING RECIEVED AND CONCERNS REGARDING NON-COMPLIANCE, QUALITY OR ELIGIBILITY.",
    "documents": [
      {
        "dateModified": "2025-06-03T08:05:32+01:00",
        "datePublished": "2025-04-04T19:41:25+01:00",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67"
      },
      {
        "description": "Cover Letter including evaluation criteria",
        "documentType": "tenderNotice",
        "format": "application/pdf",
        "id": "2",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d40d0a44-fe31-4bff-88f2-fbf84bee8cde"
      },
      {
        "description": "Tender specification",
        "documentType": "technicalSpecifications",
        "format": "application/pdf",
        "id": "3",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/945a5cbc-d475-491e-8126-2ef1ec64f9d0"
      },
      {
        "description": "Standard Selection Questionnaire",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "4",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9387081b-27cb-48e3-98fc-a4cfc31a4227"
      }
    ],
    "id": "WPC XMAS 25",
    "items": [
      {
        "deliveryAddresses": [
          {
            "countryName": "United Kingdom",
            "region": "South East"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "works",
    "minValue": {
      "amount": 18000,
      "currency": "GBP"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure (below threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": true
    },
    "tenderPeriod": {
      "endDate": "2025-05-16T14:00:00+01:00"
    },
    "title": "Windlesham Parish Council Festive Lights \u0026 Trees",
    "value": {
      "amount": 60000,
      "currency": "GBP"
    }
  }
}