Grass Cutting Contract 2026-2029 Chartham Parish Council

{
  "buyer": {
    "id": "GB-PPON-PJVX-4553-QDDN",
    "name": "Chartham Parish Council"
  },
  "date": "2025-12-31T11:59:55Z",
  "id": "086555-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05fe83",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Canterbury",
        "postalCode": "CT4 7HZ",
        "region": "UKJ44",
        "streetAddress": "The Parish Office, Chartham Village Hall, Station Road, Chartham"
      },
      "contactPoint": {
        "email": "clerk@chartham-pc.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJVX-4553-QDDN",
      "identifier": {
        "id": "PJVX-4553-QDDN",
        "scheme": "GB-PPON"
      },
      "name": "Chartham Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Chartham Parish Council invites tenders for grass cutting and grounds maintenance across sites within the parish. The work includes:\n- Cutting grass to a height agreed with the Parish Clerk.\n- Strimming around play equipment, outdoor furniture, trees, bushes, fences, hedges, and other authorised fixtures.\n- Removal of grass from play safety surfaces and footpaths.\n- Selective weed control may be required by separate negotiation.\nSites and Contracts:\nSites are shown in the associated tender documents and are grouped into three contracts:\n- Public Areas in the village centre (including verges)\n- Land in St Augustine\u0027s\n- Chartham Cemetery\nContractors may tender for all or any of the contracts.\nSite visits are recommended; no claims will be accepted for failure to do so.\nStandards and Duration:\nWorkmanship must meet all relevant British Standards and Codes of Practice.\nAdditional fixtures may be added during the contract period; rates remain fixed.\nContract duration: 2-3 years, final decision by the Council.\nTenders priced annually.\nClosing Date: Friday 30th January 2026 at 17:00.",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-9653",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9653"
      },
      {
        "datePublished": "2025-12-31T11:59:55Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "086555-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/086555-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-16T17:00:00Z"
    },
    "id": "ocds-h6vhtk-05fe83",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations.\nThe evaluation will take in to account:\n- Compliance with the specification\n- Price (value for money, not necessarily the lowest bid)\n- Experience and capability of the contractor\n- References and past performance\n- Insurance and health \u0026 safety compliance"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The Contractor will carry out approximately 18 cuts of the areas marked in blue on the enclosed maps. The first cut is expected in mid-late March/early April, and the final cut in late October/early November, depending on seasonal growth. Remaining cuts are at the Contractor\u0027s discretion, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.\nWork includes:\n-Strimming around stone memorials, play equipment, trees, and edges of the sites\n-Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower\n-Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of \u00a35,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Central Village and Chartham Hatch",
        "value": {
          "amount": 55000,
          "amountGross": 66000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations.\nThe evaluation will take in to account:\n- Compliance with the specification\n- Price (value for money, not necessarily the lowest bid)\n- Experience and capability of the contractor\n- References and past performance\n- Insurance and health \u0026 safety compliance"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The Contractor will carry out approximately 18 cuts of the mapped areas across sites in the St Augustine\u0027s area of Chartham. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.\nWork includes:\n- Strimming around trees, bushes, fences, play equipment, and other site obstructions\n- Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower\n- Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk",
        "hasOptions": true,
        "id": "2",
        "options": {
          "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of \u00a35,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "St Augustine\u0027s Estate",
        "value": {
          "amount": 25000,
          "amountGross": 30000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Chartham Parish Council will evaluate the bids in accordance with its financial regulations.\nThe evaluation will take in to account:\n- Compliance with the specification\n- Price (value for money, not necessarily the lowest bid)\n- Experience and capability of the contractor\n- References and past performance\n- Insurance and health \u0026 safety compliance"
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The Contractor will carry out approximately 18 cuts of the mapped area which is contained within Chartham Cemetery. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.\nWork includes:\n- Strimming around headstones, trees, fences, and other site obstructions. Strimmer must have a nylon blade to avoid any damage to memorials in the event of accidental contact.\n- Cleaning paths and surfaces of grass cuttings after each cut using sweeping or an electric blower.\n- Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk.",
        "hasOptions": true,
        "id": "3",
        "options": {
          "description": "The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of \u00a35,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Chartham Cemetery",
        "value": {
          "amount": 20000,
          "amountGross": 24000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders and all related documentation to be submitted by email to: contracts@chartham-pc.gov.uk\nThe closing date is 30th January 2026 at 5pm. Tenders received late will not be considered.\nThe tender will also be advertised on the Parish Council website: https://chartham-pc.gov.uk/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-30T17:00:00Z"
    },
    "title": "Grass Cutting Contract 2026-2029 Chartham Parish Council",
    "value": {
      "amount": 100000,
      "amountGross": 120000,
      "currency": "GBP"
    }
  }
}