FWK4002 - Provision of Fruit and Vegetables

{
  "buyer": {
    "id": "GB-PPON-PQCD-6982-LPZW",
    "name": "Corporate Officer of the House of Commons"
  },
  "date": "2025-12-23T15:43:14Z",
  "id": "085936-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051572",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "LONDON",
        "postalCode": "SW1A 0AA",
        "region": "UKI32",
        "streetAddress": "Parliament Square"
      },
      "contactPoint": {
        "email": "pcd@parliament.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.parliament.uk/"
      },
      "id": "GB-PPON-PQCD-6982-LPZW",
      "identifier": {
        "id": "PQCD-6982-LPZW",
        "scheme": "GB-PPON"
      },
      "name": "Corporate Officer of the House of Commons",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "LONDON",
        "postalCode": "SW1A 0AA",
        "region": "UKI32",
        "streetAddress": "Parliament Square"
      },
      "contactPoint": {
        "email": "pcd@parliament.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.parliament.uk/"
      },
      "id": "GB-PPON-PRMR-5585-NTMY",
      "identifier": {
        "id": "PRMR-5585-NTMY",
        "scheme": "GB-PPON"
      },
      "name": "Corporate Officer of the House of Lords",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-25T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Payment of valid and undisputed invoices shall be made within 30 days of receipt."
    },
    "description": "The Corporate Officer of the House of Lords and Corporate Officer of the House of Commons (the Authority), acting jointly, requires suitable suppliers, under an internal framework, to provide a wide range of fresh and prepared fruit and vegetable products, for use across the Catering Services of both Houses of Parliament. All produce is for resale in Parliament\u2019s catering venues.\nThis procurement is for the establishment of an internal framework agreement for the supply of fresh and prepared fruit and vegetables to the Parliamentary Estate. The framework will be awarded to multiple suppliers and is divided into two lots:\n- Lot 1 \u2013 Fresh Produce: A wide range of fresh fruit, vegetables, and herbs.\n- Lot 2 \u2013 Prepared Produce: A large selection of prepared fruit and vegetables.\nThe framework will support catering operations across the Parliamentary Estate and is intended to ensure consistent quality, value for money, and supply resilience.\nTo register your interest and participate in this tender, please create an account on Atamis via https://atamis-ukparliament.my.site.com/s/Welcome. Once registered, search for the project in order to access the tender documents. \nIf you experience any issues with registration, please contact the team at pcd@parliament.uk.",
    "documents": [
      {
        "description": "PSQ documents and Tender Documents can be accessed via Atamis.",
        "documentType": "biddingDocuments",
        "id": "L-4001",
        "url": "https://atamis-ukparliament.my.site.com/s/Welcome"
      },
      {
        "description": "The Statement of Requirements (Specification) can be accessed via Atamis.",
        "documentType": "technicalSpecifications",
        "id": "L-4002",
        "url": "https://atamis-ukparliament.my.site.com/s/Welcome"
      },
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-23T15:43:14Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "085936-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/085936-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-12T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "C2171",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Fruit, vegetables and related products",
            "id": "15300000",
            "scheme": "CPV"
          },
          {
            "description": "Fruit vegetables",
            "id": "03221200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI32"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Fruit, vegetables and related products",
            "id": "15300000",
            "scheme": "CPV"
          },
          {
            "description": "Fruit vegetables",
            "id": "03221200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI32"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "The framework\u202fwill be divided into lots\u202f as follows: \nLot 1: Fresh Fruit, Vegetables and Herbs \nSupply of unprocessed, whole fresh fruit, vegetables, and herbs intended for direct consumption or further preparation. \nLot 2: Prepared Fruit and Vegetables \nSupply of pre-cut, peeled, portioned, or otherwise minimally processed fruit and vegetables, ready for immediate use. \nSuppliers may bid on one or both lots, however, the Authority will award only one lot per supplier (suppliers cannot be awarded both lots). The Authority intends to appoint a maximum of two suppliers for Lot 1 and one supplier for lot 2. If only one appointable supplier is identified for a lot, the Authority reserves the right to appoint only that supplier to the relevant lot. Award of each lot will be based on the published evaluation criteria set out within this ITT, including quality, price and social value.. If only one appointable supplier is identified for a lot, the Authority reserves the right to appoint only that supplier to the relevant lot. Award of each lot will be based on the published evaluation criteria set out within this ITT, including quality, price and social value. \nWhere a supplier submits compliant bids for both Lot 1 (Fresh Fruit, Vegetables and Herbs) and Lot 2 (Prepared Fruit and Vegetables), and is eligible for award on both, the Authority will apply the following mechanism: \nThe Authority will first determine the highest scoring suppliers for each lot, based on the published evaluation criteria. \nIf a supplier is eligible for award on both lots, and this would result in fewer than three suppliers being appointed in total, the Authority will invite the supplier to state their preference for which lot they wish to be awarded. \nThe supplier\u2019s stated preference will be considered alongside operational requirements and the overall objective to appoint two suppliers for Lot 1 and one supplier for Lot 2. \nIf the supplier does not express a preference, or if operational needs dictate, the Authority reserves the right to allocate the supplier to the lot that best meets the needs of the contract and achieves the intended supplier distribution. \nThe Authority will not award both lots to the same supplier. \nThe final allocation decision will be communicated to all bidders as part of the award notification process.",
      "maximumLotsAwardedPerSupplier": 1,
      "maximumLotsBidPerSupplier": 1
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60%",
              "name": "Commercial Proposal",
              "type": "price"
            },
            {
              "description": "30%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "10%",
              "name": "Social Value",
              "type": "quality"
            }
          ],
          "weightingDescription": "Award to the framework: It should be noted that the Authority cannot guarantee this value of orders will be made from the Framework Agreement; this is based on what the Authority currently estimates it could expect to pay under the contract.\nAward of each lot will be based on the published evaluation criteria set out within this ITT, including quality, price and social value. If only one appointable supplier is identified for a lot, the Authority reserves the right to appoint only that supplier to the relevant lot. Award of each lot will be based on the published evaluation criteria set out within this ITT, including quality, price and social value. The Authority intends to appoint a maximum of two suppliers for Lot 1 and one supplier for lot 2."
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "maxExtentDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "Supply of unprocessed, whole fresh fruit, vegetables, and herbs intended for direct consumption or further preparation.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The following possible modification/s may be made to this Framework Agreement in accordance with para. 1 of Schedule 8 PA 2023: \nThe Authority may add or remove products from the Statement of Requirements in accordance with para. 5.2 and Table 1 of the Statement of Requirements. \nThe Authority may increase or reduce the provision of the goods if it opens new venues or closes venues on the Parliamentary Estate. This will be solely the Authority\u2019s discretion.\nThe Authority reserves the right to extend the Framework Agreement for additional periods, up to a total of 2 years, in increments (2+1+1), at its sole discretion."
        },
        "renewal": {
          "description": "+1+1"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).",
              "type": "economic"
            },
            {
              "description": "Conditions of Participation: Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 1: Fresh Fruit, Vegetables and Herbs",
        "value": {
          "amount": 3288000.0,
          "amountGross": 3288000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60%",
              "name": "Commercial Proposal",
              "type": "price"
            },
            {
              "description": "30%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "10%",
              "name": "Social Value",
              "type": "quality"
            }
          ],
          "weightingDescription": "Award to the framework: It should be noted that the Authority cannot guarantee this value of orders will be made from the Framework Agreement; this is based on what the Authority currently estimates it could expect to pay under the contract.\nAward of each lot will be based on the published evaluation criteria set out within this ITT, including quality, price and social value. If only one appointable supplier is identified for a lot, the Authority reserves the right to appoint only that supplier to the relevant lot. Award of each lot will be based on the published evaluation criteria set out within this ITT, including quality, price and social value. The Authority intends to appoint a maximum of two suppliers for Lot 1 and one supplier for lot 2."
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "maxExtentDate": "2030-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "description": "Supply of pre-cut, peeled, portioned, or otherwise minimally processed fruit and vegetables, ready for immediate use.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "The following possible modification/s may be made to this Framework Agreement in accordance with para. 1 of Schedule 8 PA 2023: \nThe Authority may add or remove products from the Statement of Requirements in accordance with para. 5.2 and Table 1 of the Statement of Requirements. \nThe Authority may increase or reduce the provision of the goods if it opens new venues or closes venues on the Parliamentary Estate. This will be solely the Authority\u2019s discretion.\nThe Authority reserves the right to extend the Framework Agreement for additional periods, up to a total of 2 years, in increments (2+1+1), at its sole discretion."
        },
        "renewal": {
          "description": "+1+1"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).",
              "type": "economic"
            },
            {
              "description": "Conditions of Participation: Legal and financial and Technical Ability to perform the contract (Refer to PSQ documents).",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Lot 2: Prepared Fruit and Vegetables",
        "value": {
          "amount": 3288000.0,
          "amountGross": 3288000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "N/A",
        "id": "ocds-h6vhtk-051572",
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-12-15T23:59:59Z"
        }
      ]
    },
    "riskDetails": "The Authority may add or remove products from the Statement of Requirements in accordance with para. 5.2 and Table 1 of the Statement of Requirements. For example, this could occur if the Authority acquires a new building, undertakes refurbishment projects, or makes a strategic decision to expand or reduce the product range to meet operational needs:\nThe Authority may increase or reduce the provision of the goods if it opens new venues or closes venues on the Parliamentary Estate. This will be solely the Authority\u2019s discretion. \nThe Authority also reserves the right to carry out a subsequent procurement of similar goods, services or works in reliance on the direct award justification in paragraph 8 of Schedule 5 to the PA 2023.",
    "status": "active",
    "submissionMethodDetails": "Please submit all tender responses via our procurement portal, Atamis. Tenderers can create an account here: https://atamis-ukparliament.my.site.com/s/Welcome.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Refer to ITT documents.",
        "isOpenFrameworkScheme": true,
        "maximumParticipants": 3,
        "method": "withReopeningCompetition",
        "openFrameworkSchemeEndDate": "2030-04-30T23:59:59+01:00",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-02-12T12:00:00Z"
    },
    "title": "FWK4002 - Provision of Fruit and Vegetables",
    "value": {
      "amount": 3288000.0,
      "amountGross": 3945600.0,
      "currency": "GBP"
    }
  }
}