Category 2a Temporary Accommodation & Associated Services Flexible Purchasing System (re-opening Dec/Jan 2025/26)

{
  "buyer": {
    "id": "GB-FTS-346",
    "name": "The City of Edinburgh Council"
  },
  "date": "2025-12-22T16:52:52Z",
  "description": "Any new provider who is interested in applying for Category 2a of the Flexible Purchasing System should log in to PCS-t and complete the required application.\nPlease note the requirement includes mandatory pass/fail criteria in relation to aspects including but not limited to prompt payment, fair work practices, health and safety and climate obligations as specified in the Qualification section within PCS-T.\nPlease see additional information in the attached documentation and utilise the Q\u0026A function if you have any questions.\nPlease note; the information contained within this notice and attached documents is subject to further development and change.\nPlease note; the  Flexible Purchasing System will act as a platform for procurement of temporary accommodation and as such is not a guarantee of any work or financial commitment.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 62231 . For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe Community Benefits sought through this contract will be proportionate to individual provider\u0027s annual contract value. Community Benefits should be to the benefit of the Community as whole however the Council will actively aim to secure Community Benefits which aide in the implementation of the Council\u0027s Rapid Rehousing Transition Plan, where possible.\n(SC Ref:819191)",
  "id": "085566-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000819191",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-028fbf",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH8 8BG",
        "region": "UKM75",
        "streetAddress": "Waverley Court, 4 East Market Street"
      },
      "contactPoint": {
        "email": "kat.mcclory@edinburgh.gov.uk",
        "name": "Kat McClory",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.edinburgh.gov.uk"
      },
      "id": "GB-FTS-346",
      "identifier": {
        "legalName": "The City of Edinburgh Council"
      },
      "name": "The City of Edinburgh Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1LB",
        "streetAddress": "27 Chambers St"
      },
      "id": "GB-FTS-132225",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court,"
      },
      "name": "Edinburgh Sheriff Court,",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardCriteriaDetails": "Category 2a - Cost/Quality ratio - Cost 30% / Quality 70%",
    "classification": {
      "description": "Social work and related services",
      "id": "85300000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "Please see contract specific KPI information contained within the relevant specification documents on PCS-T"
    },
    "description": "The City of Edinburgh Council is re-opening Category 2a - Supported Lodgings of the flexible purchasing system for temporary accommodation to invite new suppliers to provide services.\nThis is a long-term opportunity with the aim to further increase Edinburgh\u2019s capacity for temporary accommodation with support. The Council require accommodation and associated services which are tailored to resident\u2019s needs, can adapt by flexing capacity whilst having a focus on value for money and allows continued change and improvement.\nPlease note, providers will not be required to have a property currently available to engage with the opportunity.\nThe Council will be using the PCS-Tender online portal to run and manage the opportunity.",
    "id": "CT0627",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Social work services",
            "id": "85310000",
            "scheme": "CPV"
          },
          {
            "description": "Social work services with accommodation",
            "id": "85311000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "The Council has a statutory duty \u2013 under Part II of the Housing (Scotland) Act 1987 \u2013 Homelessness Provisions - to provide temporary accommodation to households that are homeless. This contract will provide a Supported Lodgings model of accommodation, which can accommodate up to five people from different households.  This will include support staff if they are residing in the property. Additional information: Please see Bidder Guidance Document for more information on the operation of the Purchasing System and how to apply.",
        "id": "1",
        "status": "active"
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reductionCriteria": "Providers must hold or commit to obtaining the following in order to receive Call-Off Contracts.\n- Employers Liability Insurance (5 million GBP)\n- Public Liability Insurance (10 million GBP)\n- Building Insurance \u0026 Licenses (in accordance with property requirements)\n- HMO License (if required)\n- Standard Disclosure for all relevant staff.\n- In addition, providers must satisfy the Council\u0027s financial probity assessment.",
      "requiresStaffNamesAndQualifications": true
    },
    "procedure": {
      "features": "https://www.legislation.gov.uk/ssi/2015/446/contents/made"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "reviewDetails": "Precise information on deadline(s) for review procedures:\nA tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-04T12:00:00Z"
    },
    "title": "Category 2a Temporary Accommodation \u0026 Associated Services Flexible Purchasing System (re-opening Dec/Jan 2025/26)",
    "value": {
      "amount": 1500000,
      "currency": "GBP"
    }
  }
}