Virtual Environment Infrastructure

{
  "buyer": {
    "id": "GB-PPON-PHMD-6978-XGQN",
    "name": "Royal Hospital Chelsea"
  },
  "date": "2025-12-19T15:26:08Z",
  "id": "085028-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05faac",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW3 4SR",
        "region": "UKI33",
        "streetAddress": "Royal Hospital Road"
      },
      "contactPoint": {
        "email": "david.williams@chelsea-pensioners.org.uk",
        "name": "David Williams",
        "telephone": "02078815245"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHMD-6978-XGQN",
      "identifier": {
        "id": "PHMD-6978-XGQN",
        "scheme": "GB-PPON"
      },
      "name": "Royal Hospital Chelsea",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-11T23:59:59Z"
    },
    "description": "Please note that this advert will be closed on 18th January 2026. No further expressions of interest will be accepted after this date.\nThe Royal Hospital Chelsea is looking to upgrade/change the current virtual environment. The current virtual environment is hosted on a VMWare platform by 3 Host (cluster), hosting a total of 27 servers and two Non-federated SAN.  Though we are happy with VMWare as a solution, constant changes on price for licenses and difficult access to support has made us want to look for alternative solutions, like Nutanix, that can provide scalability, easy management, great security, fault tolerance, good analytics across the environment. We are requesting from the supplier to provide the Royal Hospital Chelsea with a quote for VMWare, Nutanix and another alternative solution. For comparison, pros and cons.\nAny alternative solution must be able to work with:\n\u2022\tMicrosoft Windows\n\u2022\tSQL Server\n\u2022\tMitel solutions\n\u2022\tSophos\n\u2022\tLinux\n\u2022\tCent OS\nScope\nThe supplier is required to:\n\u2022\tTo analyse the current environment to get a good understanding of what may be needed for the new solution(s) and for upgrading the VMWare\n\u2022\tProvide presentation of alternative solution(s)\n\u2022\tProvision of hardware for the new solution or upgrade of VMWare.\n\u2022\tSupplying, installing and configuring the new solution or upgrade of VMWare\n\u2022\tMigrate server and data from current system to the new solution or VMWare. \n\u2022\tTraining staff on new solution (if the system is not VMWare).\n\u2022\tTest environment prior going live.\n\u2022\tProvision for working out hours is required in this project.\n\u2022\tTools to easily update or updating host servers is a plus.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-19T15:26:08Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "085028-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/085028-2025"
      }
    ],
    "id": "RHC-40",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Information technology services",
            "id": "72222300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality"
            },
            {
              "name": "Price",
              "type": "price"
            }
          ],
          "weightingDescription": "The lowest \u0027Price\u0027 will be given the maximum score 40.00 and the remaining Tenderers will receive pro-rata scores in relation to how much higher their price is when compared to the lowest.\nThe response to the quality questions located at Appendix 1 to Annex A Notice to Tenderers, will be awarded a score using a weighted marking system; and has a maximum score of 60.00\nAll details are contained in the ITT document."
        },
        "contractPeriod": {
          "endDate": "2029-03-23T23:59:59Z",
          "maxExtentDate": "2031-03-23T23:59:59Z",
          "startDate": "2026-03-24T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 1 year options available"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please note that this advert will be closed on 18th January 2026. No further expressions of interest will be accepted after this date.\nMust have \"Find a tender\" Registration Number in order for the issue of the ITT document. The ITT will not be issued without this.\nThe registration number must be provided when requesting the tender document",
              "type": "economic"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "STAGE 1\nThe RHC is evaluating your responses to Identify that a bidder understands the RHC\u0027s requirement and determine the level of service that the bidder will provide in fulfilling the requirement.\nThe top 3 bidders will progress to Stage 2\nSTAGE 2.\nStage two consists of a presentation that will be delivered to a team from the Royal Hospital Chelsea. Following stage 1, the three highest scoring tenders from that stage will be invited to participate for stage 2."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Please email david.williams@chelsea-pensioners.org.uk to request the invitation to tender document.\nMust have \"Find a tender\" Registration Number in order for the issue of the ITT document. The ITT will not be issued without this.\nwww.chelsea-pensioners.org.uk (Not to be used for submission)",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-16T10:00:00Z"
    },
    "title": "Virtual Environment Infrastructure",
    "value": {
      "amountGross": 0,
      "currency": "GBP"
    }
  }
}