New Grounds Maintenance Contract - Wootton Parish Council

{
  "buyer": {
    "id": "GB-PPON-PLZD-9139-RLNT",
    "name": "Wootton Parish Council"
  },
  "date": "2025-12-19T12:14:37Z",
  "id": "084856-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05fa3d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wootton",
        "postalCode": "NN46ED",
        "region": "UKF24",
        "streetAddress": "Wootton Parish Council, Wootton Community \u0026 Sports Centre"
      },
      "contactPoint": {
        "email": "clerk@woottonparishcouncil.gov.uk",
        "name": "Alison Reynolds",
        "telephone": "+441604705055"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.woottonparishcouncil.gov.uk"
      },
      "id": "GB-PPON-PLZD-9139-RLNT",
      "identifier": {
        "id": "PLZD-9139-RLNT",
        "scheme": "GB-PPON"
      },
      "name": "Wootton Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Wootton Parish Council seeks a contractor for a 2-year grounds maintenance contract (1 April 2026 - 31 March 2028) covering parish green spaces including village green, football/sports pitches, memorial garden, nature walks, pocket park, pathways, hedgerows, and cemetery/closed churchyard. Services include mowing (gang and box mowers), annual hedge flailing, strimming around graves, fences, play equipment and paths, and fortnightly lining of football pitches. Contractors must demonstrate local government experience, access to suitable machinery, compliance with health \u0026 safety regulations, and a commitment to quality and flexibility. Tenders will be assessed on 70% quality and 30% price. Submission deadline: 12:00 noon, 30 January 2026.",
    "documents": [
      {
        "description": "Wootton Parish Council is seeking a contractor for a 2-year grounds maintenance contract covering parish green spaces, including the village green, sports pitches, memorial garden, nature walks, hedgerows, pathways, cemetery, and pocket park. Services include mowing, hedge flailing, strimming, pitch lining, and spraying as specified in the tender documents. Contractors must demonstrate local government experience, access to appropriate machinery, compliance with health \u0026 safety regulations, and a commitment to high-quality, flexible service. Full specification, maps, and pricing details are provided in the uploaded tender documents and linked website.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.woottonparishcouncil.gov.uk/contracts-and-tenders/"
      },
      {
        "description": "The contractor must provide all necessary machinery and personnel to carry out grounds maintenance safely and efficiently, including gang mowers, box mowers, strimmers, and hedge flailing equipment. Work must comply with health \u0026 safety regulations, including Chapter 8 traffic management where applicable. Grass cutting, pitch lining, hedge maintenance, and strimming must be performed to the frequency and standards specified in the tender documents. Contractors must have experience with local government or public sector grounds maintenance, maintain appropriate insurance, and demonstrate the ability to deliver high-quality, flexible service across all parish open spaces.",
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://www.woottonparishcouncil.gov.uk/contracts-and-tenders/"
      },
      {
        "datePublished": "2025-12-19T12:14:37Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "084856-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/084856-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-23T12:00:00Z"
    },
    "id": "WPC122025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          },
          {
            "description": "Architectural, construction, engineering and inspection services",
            "id": "71000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Tenders will be evaluated on a combination of quality and price, with approximately 70% weighting on quality (experience, resources, approach, and compliance) and 30% on price. The Council will select the most economically advantageous tender in accordance with the criteria set out in the tender documents"
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "The contract includes the option for additional grounds maintenance services during the 2-year contract period (1 April 2026 - 31 March 2028). The Parish Council may request additional cuts of grass, strimming, hedge trimming, or pitch lining beyond the standard schedule of up to 18 cuts per year per area, depending on grass growth, weather conditions, or specific parish requirements.\nThese additional services will be ordered as required and priced according to the rates submitted in the tender for \"single cuts\" or individual works. The contractor is expected to be flexible in accommodating such additional requests and respond promptly to instructions from the Parish Council.\nAdditional cuts or works will be authorised in writing by the Parish Council before being undertaken. The option does not guarantee that extra services will be required, but it allows the Parish Council to maintain high-quality grounds maintenance throughout the contract period without issuing a separate procurement.\nThe purpose of these options is to ensure that all green spaces, pitches, memorial gardens, and other open areas remain in a well-maintained and safe condition for parish residents and users, while enabling the Council to respond to seasonal variations and unforeseen maintenance needs."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Tenders Must be submitted in a sealed Envelope - marked TENDER\nThe ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health \u0026 safety."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 54000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted in a sealed, marked envelope - TENDER addressed to Mrs A Reynolds, Wootton Parish Council, Wootton Community and Sports Centre, Curtlee Hill, Wootton, Northampton, NN4 6ED",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-30T12:00:00Z"
    },
    "title": "New Grounds Maintenance Contract - Wootton Parish Council",
    "value": {
      "amountGross": 54000,
      "currency": "GBP"
    }
  }
}