Invitation to Tender a New 66HP Compact Utility Tractor

{
  "buyer": {
    "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/NYMJ58ct",
    "name": "Hythe \u0026 Dibden Parish Council"
  },
  "date": "2025-09-05T09:28:39+01:00",
  "id": "08459396-4eec-46f2-8bb7-51cb070e4c1b-861894",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-b5fd17-779f6956-8426-4076-8234-2c685deb27c1",
  "parties": [
    {
      "address": {
        "countryName": "England",
        "locality": "Southampton",
        "postalCode": "SO456BZ",
        "streetAddress": "The Grove, 25, St. John Street, Hythe"
      },
      "contactPoint": {
        "email": "leigh.morgan@hytheanddibden.gov.uk",
        "name": "Leigh Morgan",
        "telephone": "02380841411"
      },
      "details": {
        "url": "https://www.hytheanddibden.gov.uk"
      },
      "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/NYMJ58ct",
      "identifier": {
        "id": "sid4gov.cabinetoffice.gov.uk/NYMJ58ct",
        "legalName": "Hythe \u0026 Dibden Parish Council",
        "scheme": "GB-SRS"
      },
      "name": "Hythe \u0026 Dibden Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "additionalClassifications": [
      {
        "description": "Tractors",
        "id": "16700000",
        "scheme": "CPV"
      }
    ],
    "classification": {
      "description": "Agricultural and horticultural products",
      "id": "03100000",
      "scheme": "CPV"
    },
    "contractPeriod": {
      "endDate": "2025-12-31T23:59:59Z",
      "startDate": "2025-11-14T00:00:00Z"
    },
    "datePublished": "2025-09-05T09:28:39+01:00",
    "description": "Supply of a New 66HP Compact Utility Tractor\r\nHythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council\u0027s Maintenance Team.\r\nThe tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear.\r\nThe tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites.\r\nThe successful contractor must demonstrate a proven track record in supplying vehicles of a similar nature, delivering on time and within budget. Additionally, the contractor must provide written assurances regarding the availability and timely provision of spare or replacement parts necessary for ongoing maintenance of the tractor.\r\nFor further information and to obtain a copy of the tender document, please contact Leigh Morgan, Hythe and Dibden Parish Council:\r\nleigh.morgan@hytheanddibden.gov.uk\r\nTelephone 02380 841411\r\n\r\nClosing Date 12pm - 3rd October 2025\r\n\r\nAdditional information: Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council\u0027s Maintenance Team.\r\nThe tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear.\r\nThe tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites.\r\nThe Council already owns a number of items of machinery that will need to be compatible with the new tractor.\r\nTrade-in Details\r\nHythe and Dibden Parish Council currently owns one tractor which we wish to trade in as part of the tender package:\r\n\u2022\tJohn Deere 3038R - 1495.1 working hours - 17 plate\r\nThe new tractor must be fully road-legal, including warning beacons and road registration.\r\nContract Summary\r\nThe applicant is required to provide value for money and comply with the Council\u0027s contractors\u0027 rules.\r\nTenders must include a breakdown of costs, covering:\r\n\u2022\tEquipment summary\r\n\u2022\tTrade-in summary\r\n\u2022\tManufacturer\u0027s discount\r\n\u2022\tAny additional discounts or special offers\r\n\u2022\tEstimated delivery times for the machinery\r\n\u2022\tDetails of manufacturer warranties and guarantees\r\n\u2022\tAny other considerations\r\n\u2022\tDetails of contingency costs\r\nThe appointed contractor must aim to supply the tractor by 20th March 2026\r\nSite Visits\r\nA site visit to view the machinery that the Council wishes to trade in can be arranged by contacting the Parish Council Grounds and Buildings Manager, Leigh Morgan, either by email at leigh.morgan@hytheanddibden.gov.uk or by telephone 02380 841411.\r\nLocation of Contract\r\nPostcode: SO45 6BZ\r\nPublishing Date: 1st September 2025\r\nClosing Date: 1st October 2025\r\nContract Start Date: 14th November2025\r\nContract End Date: 31st December 2025",
    "documents": [
      {
        "datePublished": "2025-09-05T09:28:39+01:00",
        "description": "Opportunity notice on Contracts Finder",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "1",
        "language": "en",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/08459396-4eec-46f2-8bb7-51cb070e4c1b"
      },
      {
        "description": "Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council\u0027s Maintenance Team.",
        "documentType": "tenderNotice",
        "format": "application/pdf",
        "id": "2",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ccf41c12-717f-44c8-85e7-70013752e9e7"
      },
      {
        "documentType": "contractSummary",
        "format": "application/pdf",
        "id": "3",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5843f47c-57bb-4152-b4a6-b81afa98cce8"
      },
      {
        "description": "Instructions for tendering:\r\nIn order for any tender to be accepted the tender document must be signed by an authorised person in the space provided on the summery sheet.",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "4",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/aba26c3f-74f3-4e8d-9b4d-9a0d2f64c623"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "5",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/382341ec-17a1-4c69-9ae8-600b773e6584"
      },
      {
        "description": "Trade in form",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "6",
        "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/520b79bc-33c5-47a1-bb00-ac04ff77b625"
      }
    ],
    "id": "HDPC030925A",
    "items": [
      {
        "deliveryAddresses": [
          {
            "postalCode": "SO45 6BZ"
          }
        ],
        "id": "1"
      }
    ],
    "mainProcurementCategory": "goods",
    "minValue": {
      "amount": 35000,
      "currency": "GBP"
    },
    "procurementMethod": "direct",
    "procurementMethodDetails": "Single tender action (below threshold)",
    "status": "active",
    "suitability": {
      "sme": true,
      "vcse": false
    },
    "tenderPeriod": {
      "endDate": "2025-10-01T12:00:00+01:00"
    },
    "title": "Invitation to Tender a New 66HP Compact Utility Tractor",
    "value": {
      "amount": 50000,
      "currency": "GBP"
    }
  }
}