Refurbishment of Tennis Courts

{
  "buyer": {
    "id": "GB-PPON-PWWN-4814-TWJV",
    "name": "Sherfield on Loddon Parish Council"
  },
  "date": "2025-12-17T12:33:08Z",
  "id": "083804-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f7c9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "BASINSGTOKE",
        "postalCode": "RG24 4QZ",
        "region": "UKJ37",
        "streetAddress": "P O Box 6862"
      },
      "contactPoint": {
        "email": "clerk@sherfieldonloddon-pc.gov.uk",
        "name": "Karen Ross",
        "telephone": "01256 842662"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.sherfieldonloddon-pc.gov.uk"
      },
      "id": "GB-PPON-PWWN-4814-TWJV",
      "identifier": {
        "id": "PWWN-4814-TWJV",
        "scheme": "GB-PPON"
      },
      "name": "Sherfield on Loddon Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Tennis \u0026 Pickleball Court Refurbishment\nThis project comprises the refurbishment and upgrade of two existing outdoor tennis courts to provide a high-quality, durable playing surface suitable for tennis and pickleball use. All works shall be carried out in accordance with LTA, SAPCA and relevant British Standards, and in line with manufacturer recommendations and industry best practice.\nGeneral Requirements\nThe Contractor shall provide all labour, materials, plant, and supervision necessary to complete the works. Risk assessments and method statements shall be submitted prior to commencement. Working hours, access arrangements and site security shall be agreed with the Parish Council. Adjacent surfaces, fencing, landscaping and drainage systems shall be adequately protected throughout the works, and the site maintained in a safe and tidy condition at all times.\nExisting Surface Preparation\nThe existing court surfaces shall be thoroughly cleaned, treated for algae and weeds using approved methods, and rinsed to remove residues. Drainage improvements shall be undertaken by spiking the courts and backfilling with clean pea shingle. Existing tennis posts and sockets shall be removed and disposed of, along with any defective materials. Tree roots affecting or likely to affect the surface shall be removed and root barriers installed where required. Temporary removal and reinstatement of fencing shall be undertaken if needed to facilitate access.\nKerbing, Repairs \u0026 Resurfacing\nNew pre-cast concrete kerbs shall be installed around the court perimeter, set level with the finished surface. Localised excavations and repairs shall be carried out as required, infilled with base macadam and overlaid with a new surface course. A bitumen emulsion tack coat shall be applied to the existing surface prior to laying a 6mm open textured macadam wear course to the specified thickness. The surface shall be laid, jointed and rolled to achieve a smooth, even finish suitable for court coating.\nAcrylic Coating System\nAn acrylic primer shall be applied to the prepared macadam, followed by acrylic resurfacer and/or texture layers as required. Two coats of UV-stable acrylic colour coating shall then be applied in colours selected by the Parish Council, providing a durable, slip-resistant playing surface compliant with relevant standards.\nLine Marking\nTemporary aerosol markings shall be applied for two tennis courts and one pickleball court. Permanent LTA-compliant tennis court line markings shall be applied using non-slip acrylic paint. Pickleball line markings on one court shall be identified and priced separately.\nCourt Equipment\nNew tennis posts, sockets, nets and centre straps shall be supplied and installed, including heavy-duty galvanised sockets set in concrete foundations and championship-quality nets. All equipment shall be installed correctly and ready for play.\nCompletion \u0026 Handover\nThe Contractor shall carry out a final clean and remove all waste from site. Performance checks shall be undertaken to confirm surface regularity, ball bounce and slip resistance, with a report provided. Maintenance guidance shall be issued, along with a separately identified cost for annual cleaning and moss prevention. A minimum 3-5 year warranty on workmanship and the coating system shall be provided. A mandatory pre-tender site visit is required.",
    "documents": [
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-9304",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9304"
      },
      {
        "datePublished": "2025-12-17T12:33:08Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "083804-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/083804-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-09T23:59:59Z"
    },
    "id": "ocds-h6vhtk-05f7c9",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Contractor Selection Criteria\nTennis \u0026 Pickleball Court Refurbishment\n(Parish Council Procurement Use)\nThe Parish Council will assess tenders on the basis of Most Economically Advantageous Tender (MEAT), considering quality, experience, risk management and price. The lowest price will not necessarily be accepted.\n1. Relevant Experience \u0026 References (25%)\nThe Council will consider:\nDemonstrated experience refurbishing outdoor tennis courts within the last 3-5 years\nExperience delivering projects for local authorities, parish councils, schools or sports clubs\nFamiliarity with LTA and SAPCA standards\nMinimum of one client references for similar completed works\nEvidence required:\nBrief project descriptions\nPhotographs of completed courts\nClient contact details\n2. Technical Proposal \u0026 Methodology (20%)\nThe Council will consider:\nClear understanding of the Scope of Works\nProposed methods for surface preparation, resurfacing, coating and line marking\nCompliance with LTA, SAPCA and British Standards\nRealistic programme and sequencing of works\nEvidence required:\nProject-specific method statement\nOutline programme\n3. Quality of Materials \u0026 Workmanship (15%)\nThe Council will consider:\nSuitability and durability of proposed materials and surfacing systems\nUse of recognised court surfacing products\nManufacturer approvals or installer accreditations\nExpected lifespan of the proposed system\nEvidence required:\nProduct data sheets\nConfirmation of manufacturer approval where applicable\n4. Health, Safety \u0026 Environmental Management (10%)\nThe Council will consider:\nAbility to safely manage works on a publicly accessible site\nQuality and relevance of risk assessments and method statements\nMeasures to protect the public, councillors, users, and adjacent properties\nWaste management and environmental controls\nEvidence required:\nConstruction Phase Plan (or summary)\n Risk Assessments and Method Statements\n5. Programme, Access \u0026 Site Management (10%)\nThe Council will consider:\nProposed duration of works\nAbility to work within agreed hours and access constraints\nSite supervision and point of contact\nArrangements for site security and cleanliness\nEvidence required:\nProgramme and site management proposal\n6. Warranty, Aftercare \u0026 Maintenance Support (10%)\nThe Council will consider:\nLength and clarity of warranty for workmanship and materials (minimum 3-5 years)\nDefects liability arrangements\nAvailability and cost of ongoing maintenance services\nEvidence required:\nWritten warranty details\nMaintenance proposal (if applicable)\n7. Price \u0026 Value for Money (10%)\nThe Council will consider:\nTotal tender price\nClarity and transparency of cost breakdown\nIdentification of exclusions, assumptions and optional items\nPrice realism and whole-life value\nEvidence required:\nFully itemised pricing schedule\nNote: Abnormally low tenders may be rejected if not satisfactorily explained.\n8. Financial Standing \u0026 Insurance (Mandatory Pass/Fail)\nContractors must provide:\nEvidence of financial stability (accounts or declaration)\nPublic Liability Insurance (minimum \u00a35 million)\nEmployer\u0027s Liability Insurance (minimum \u00a310 million)\nFailure to meet these requirements may result in exclusion from the tender process.\n9. Site Visit Requirement (Mandatory)\nAttendance at the mandatory site visit is required prior to submission of a tender. Submission of a tender will be deemed confirmation that the Contractor has inspected the site and accepts all site conditions. No claims for additional costs or extensions of time will be accepted on the grounds of unfamiliarity with the site."
        },
        "contractPeriod": {
          "endDate": "2026-05-15T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 32000,
          "amountGross": 39000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": "Hampshire",
        "gazetteer": {
          "identifiers": [
            "E10000014"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "PO Box 6862\nBasingstoke\nHants\nRG24 4QZ\nclerk@sherfieldonloddon-pc.gov.uk\nwww.sherfieldonloddon-pc.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Each Tender will be assessed on   balancing price and quality, supplier capability and proposed methodology",
        "method": "withReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-23T23:59:59Z"
    },
    "title": "Refurbishment of Tennis Courts",
    "value": {
      "amount": 32000,
      "amountGross": 39000,
      "currency": "GBP"
    }
  }
}