← Back to opportunities

HR and Payroll Solution

South Staffordshire College

Buyer Contact Info

Buyer Name: South Staffordshire College

Buyer Address: RODBASTON HALL, PENKRDIGE, UKG24, ST19 5PH, United Kingdom

Contact Name: Naomi Hughes

Contact Email: tenders@southstaffs.ac.uk

Contact Telephone: 0300 456 2424

Status
active
Procedure
open
Value
220000.0 GBP
Gross: 220000 GBP
Published
16 Dec 2025, 15:13
Deadline
26 Jan 2026, 12:00
Contract Start
n/a
Contract End
n/a
Category
services
CPV
48100000 - Industry specific software package
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

South Staffordshire College (the Authority) operates 5 campus sites in South Staffordshire: Cannock College, Lichfield College, Rodbaston College, Tamworth College and TORC College. The objective of the procurement is to re-procure a HR and Payroll Solution to: Streamline and automate HR, people management and payroll operations. Ensure compliance with UK statutory requirements (e.g. PAYE, NI, pensions, HMRC submissions). Maintain high standards of data protection and information security in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR). Improve reporting, analytics, and decision-making capabilities. Please refer to the Invitation to Tender and associated Appendices for further information.

Linked Documents

Select a document to preview.

Opportunity Context

More Information Links

External Link: https://www.find-tender.service.gov.uk/Notice/083461-2025

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Value (Gross): GBP 220,000

Lot 1 Contract Start: 2026-04-20T00:00:00+01:00

Lot 1 Contract End: 2029-04-19T23:59:59+01:00

Lot 1 SME Suitable: Yes

Lot 1 Award Criterion (quality): Quality (70%)

Lot 1 Award Criterion (price): Price (30%)

Documents

Document Description: Not published

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
{
  "buyer": {
    "id": "GB-UKPRN-135658",
    "name": "South Staffordshire College"
  },
  "date": "2025-12-16T15:13:00Z",
  "id": "083461-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f6ed",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PBDN-5365-BPCR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "PENKRDIGE",
        "postalCode": "ST19 5PH",
        "region": "UKG24",
        "streetAddress": "RODBASTON HALL"
      },
      "contactPoint": {
        "email": "tenders@southstaffs.ac.uk",
        "name": "Naomi Hughes",
        "telephone": "0300 456 2424"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.southstaffs.ac.uk"
      },
      "id": "GB-UKPRN-135658",
      "identifier": {
        "id": "135658",
        "scheme": "GB-UKPRN"
      },
      "name": "South Staffordshire College",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-27T23:59:59Z"
    },
    "description": "South Staffordshire College (the Authority)  operates 5 campus sites in South Staffordshire: Cannock College, Lichfield College, Rodbaston College, Tamworth College and TORC College. \nThe objective of the procurement is to re-procure a HR and Payroll Solution to: \nStreamline and automate HR, people management and payroll operations. \nEnsure compliance with UK statutory requirements (e.g. PAYE, NI, pensions, HMRC submissions). \nMaintain high standards of data protection and information security in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR). \nImprove reporting, analytics, and decision-making capabilities. \nPlease refer to the Invitation to Tender and associated Appendices for further information.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-9194",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9194"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-9219",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9219"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9220",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9220"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-9221",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9221"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9222",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9222"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-9223",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9223"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9224",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9224"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-9226",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9226"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9228",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9228"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9229",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9229"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9230",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9230"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-9231",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9231"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-9266",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9266"
      },
      {
        "datePublished": "2025-12-16T15:13:00Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "083461-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/083461-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-12T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "SSC25-01",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Time accounting or human resources software package",
            "id": "48450000",
            "scheme": "CPV"
          },
          {
            "description": "Personnel and payroll services",
            "id": "79631000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Please see the Invitation to Tender.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please see the Invitation to Tender.",
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-19T23:59:59+01:00",
          "maxExtentDate": "2031-04-19T23:59:59+01:00",
          "startDate": "2026-04-20T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend for up to 12 months plus additional optional extension of up to 12 months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please see the Invitation to Tender.",
              "type": "economic"
            },
            {
              "description": "Please see the Invitation to Tender.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 220000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-04-20T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "All instructions on how to apply for and submit a tender are contained within the Invitation to Tender. \nIt is the Tenderers responsibility to email an Expression Of Interest (EOI) to tenders@southstaffs.ac.uk before the deadline 12/01/2026 12:00 to ensure they receive the complete set of clarification questions and responses. \nIf the Tenderer does not submit an EOI by the 12/01/2026 12:00 they WILL NOT receive the complete set of ALL clarification questions and responses. \nOnly Offers submitted prior to the closing date and time to the email address tenders@southstaffs.ac.uk will be regarded by both parties as a bona fide Tender. \nOffers may be submitted at any time prior to the closing date and time specified. \nOffers received before the deadline will be retained unopened until the opening date. \nAny Offers received after the deadline may be rejected at the Authority\u0027s discretion.\nPlease refer to the Invitation To Tender for further details.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-26T12:00:00Z"
    },
    "title": "HR and Payroll Solution",
    "value": {
      "amountGross": 220000,
      "currency": "GBP"
    }
  }
}