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The Provision and Installation of Stage Lighting, Stage Management and Audiovisual Systems in Venue Cymru (Llandudno)

Conwy County Borough Council

Buyer Contact Info

Buyer Name: Conwy County Borough Council

Buyer Address: Coed Pella, Colwyn Bay, UKL13, LL29 0GG, United Kingdom

Contact Email: procurement@conwy.gov.uk

Contact Telephone: 01492 574000

Status
active
Procedure
open
Value
1500000.0 GBP
Gross: 1800000 GBP
Published
16 Dec 2025, 11:37
Deadline
22 Dec 2025, 10:00
Contract Start
n/a
Contract End
n/a
Category
goods
CPV
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

Conwy County Borough Council (the ‘Authority’) wishes to appoint a suitable Supplier (the ‘Supplier(s)’) for the design, supply and installation of new Stage Lighting, Stage Management and Audiovisual Systems infrastructure in Venue Cymru (based in Llandudno).

Linked Documents

Select a document to preview.

Opportunity Context

More Information Links

External Link: https://www.find-tender.service.gov.uk/Notice/083268-2025

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Value: GBP 1,500,000

Lot 1 Value (Gross): GBP 1,800,000

Lot 1 Contract Start: 2026-01-27T00:00:00+00:00

Lot 1 Contract End: 2027-01-26T23:59:59+00:00

Lot 1 SME Suitable: Yes

Lot 1 Award Criterion (price): Price (60%)

Lot 1 Award Criterion (quality): Quality (40%)

Documents

Document Description: Venue Cymru (SLAV-2025) - Drawings part 2

Document Description: Venue Cymru (SLAV-2025) - Drawings part 1

Document Description: Tender Pack

Document Description: Facilities Planning Schedule

Document Description: Specification addendum - includes some corrections and clarifications to the specification

Document Description: Instruction addendum - correction of 2 errors identified in the original document. 1. Procurement timetable (section 13) refers to dates in January 2025 instead of January 2026. 2. In the quality evaluation (section 26) the percentages for question 5.3 (equipment) have been adjusted to equal the overall total of 67%.

Document Description: Electrical Drawing - This drawing was missing from the pack. It is for the audiovisual and stagelighting systems Level L02.

Document Description: Not published

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
{
  "buyer": {
    "id": "GB-PPON-PQJH-8668-YMDV",
    "name": "Conwy County Borough Council"
  },
  "date": "2025-12-16T11:37:39Z",
  "id": "083268-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05ea90",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Colwyn Bay",
        "postalCode": "LL29 0GG",
        "region": "UKL13",
        "streetAddress": "Coed Pella"
      },
      "contactPoint": {
        "email": "procurement@conwy.gov.uk",
        "telephone": "01492 574000"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.conwy.gov.uk"
      },
      "id": "GB-PPON-PQJH-8668-YMDV",
      "identifier": {
        "id": "PQJH-8668-YMDV",
        "scheme": "GB-PPON"
      },
      "name": "Conwy County Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Preliminary market engagement has not been carried out due to the time constraints of the grant funding.   "
  },
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Removal of duplicate documents.  Instruction and specification addendum and missing electrical drawing uploaded.",
        "id": "083268-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-01-14T23:59:59+00:00"
    },
    "description": "Conwy County Borough Council (the \u2018Authority\u2019) wishes to appoint a suitable Supplier (the \u2018Supplier(s)\u2019) for the design, supply and installation of new Stage Lighting, Stage Management and Audiovisual Systems infrastructure in Venue Cymru (based in Llandudno).",
    "documents": [
      {
        "description": "Venue Cymru (SLAV-2025) - Drawings part 2",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=353254"
      },
      {
        "description": "Venue Cymru (SLAV-2025) - Drawings part 1",
        "documentType": "biddingDocuments",
        "id": "L-12",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355183"
      },
      {
        "description": "Tender Pack",
        "documentType": "biddingDocuments",
        "id": "L-13",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355184"
      },
      {
        "description": "Facilities Planning Schedule",
        "documentType": "biddingDocuments",
        "id": "L-14",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355185"
      },
      {
        "description": "Specification addendum - includes some corrections and clarifications to the specification",
        "documentType": "biddingDocuments",
        "id": "L-15",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355186"
      },
      {
        "description": "Instruction addendum - correction of 2 errors identified in the original document. 1. Procurement timetable (section 13) refers to dates in January 2025 instead of January 2026. 2. In the quality evaluation (section 26) the percentages for question 5.3 (equipment) have been adjusted to equal the overall total of 67%.",
        "documentType": "biddingDocuments",
        "id": "L-16",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355187"
      },
      {
        "description": "Electrical Drawing - This drawing was missing from the pack. It is for the audiovisual and stagelighting systems Level L02.",
        "documentType": "biddingDocuments",
        "id": "L-17",
        "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355189"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-16T11:37:39Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "083268-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/083268-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-16T12:00:00+00:00"
    },
    "id": "CCBC/VC/SLAV-2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Microphones and loudspeakers",
            "id": "32340000",
            "scheme": "CPV"
          },
          {
            "description": "Television and radio receivers, and sound or video recording or reproducing apparatus",
            "id": "32300000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of communications equipment",
            "id": "51300000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL13"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "The quality evaluation questions cover previous experience, project methodology, equipment, health and safety, training and warranty \u0026 ongoing support.",
              "name": "Quality",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-01-26T23:59:59+00:00",
          "maxExtentDate": "2030-01-25T23:59:59+00:00",
          "startDate": "2026-01-27T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option for the Authority to extend for a further period of up to 3 years.   "
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please see tender pack for further information.",
              "type": "economic"
            },
            {
              "description": "Please see tender pack for further information.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 1500000,
          "amountGross": 1800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "www.sell2wales.gov.wales",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-22T10:00:00+00:00"
    },
    "title": "The Provision and Installation of Stage Lighting, Stage Management and Audiovisual Systems in Venue Cymru (Llandudno)",
    "value": {
      "amount": 1500000,
      "amountGross": 1800000,
      "currency": "GBP"
    }
  }
}