Community Dental Services in Plymouth

{
  "awards": [
    {
      "id": "083247-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-08433393",
          "name": "Plymouth Community Dental Services Ltd"
        }
      ],
      "title": "Community Dental Services in Plymouth"
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 1
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-169342",
    "name": "NHS Devon ICB"
  },
  "contracts": [
    {
      "awardID": "083247-2025-1",
      "dateSigned": "2025-11-26T00:00:00Z",
      "id": "083247-2025-1",
      "status": "active",
      "title": "Community Dental Services in Plymouth",
      "value": {
        "amount": 7594212.12,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-12-16T11:10:16Z",
  "description": "The decision to award this contract in line with Direct Award Process C was based on assessment against the basic selection criteria, which were assessed on a \"Pass\" / \"Fail\" basis, and the 5 key criteria, which were assessed on an \"Assured\" / \"Not Assured\" basis. Multiple assessment areas were included under each of the key criteria and the provider\u0027s performance against the current contract, as well as their likely performance against the new contract was assessed.\nDue to the nature of the assessment and the assessment methodology applied, each key criteria was deemed of equal importance and individual weightings were not applied.\nEvidence was gathered against the basic selection criteria and each of the key criteria using information available through the existing contract/contract management, published sources and information requests sent to the provider.  \nAn assessment panel was then convened to review the evidence gathered for each element of the assessment and agree an assessment score for each criteria, using the relevant assessment matrix. \nThe provider scored a \"pass\" on all elements of the BSC and \u0027assured\u0027 on all elements of the key criteria assessment, therefore meeting requirements of the assessment.\nAward decisions have been recommended by the Direct Award Process C Assessment Panel, of which NHS Devon ICB\u0027s Deputy Director of Primary Care and Pharmacy, Optometry and Dentistry (POD) Commissioning Manager were members.\nAward decisions have been made by the ICB Senior Leadership Team and Procurement Oversight Group.\nTwo declarations of conflict of interest, one potential/perceived and the other perceived only, were made via the conflict of interest process for this procurement and recorded accordingly. The non-conflicted members of the procurement have assessed the nature and risk of each declared conflict and decided which steps to take to avoid or mitigate them. Both declarations were deemed as not being actual conflicts of interest but were still managed with appropriate mitigations into place to facilitate the individuals\u0027 involvement in the process while removing the potential for any undue influence. The declarant with the potential/perceived interest provided subject matter expertise during the pre-procurement phase of the procurement and was not involved in the Direct Award Process C assessment process. They were not a standing member of the project Steering Group but were instead co-opted to attend meetings and given access to project documentation strictly relevant to their area of expertise. \nAppropriate mitigations were put into place to enable the declarant with the perceived interest to be involved in the process while removing the potential for any undue influence. This included appropriate governance mechanisms to ensure decision making was not made by a singular individual and also subject to formal review and sign-off mechanisms. \nA third interest was declared however this was not deemed to give rise to an actual, potential or perceived interest for this procurement and was only recorded on the conflict of interest register for completeness purposes.\nThis is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and The Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to decision makers by 23:59 on Wednesday 31st December 2025.  This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.\nWritten representations for this award should be sent to scwcsu.procurement@nhs.net",
  "id": "083247-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f67c",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Exeter",
        "postalCode": "EX2  5AZ",
        "region": "UKK4",
        "streetAddress": "Aperture House,  Pynes Hill, Rydon Lane,"
      },
      "contactPoint": {
        "email": "Scwcsu.procurement@nhs.net",
        "name": "Hannah Morley"
      },
      "details": {
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Health",
            "id": "07",
            "scheme": "COFOG"
          }
        ],
        "url": "https://onedevon.org.uk/"
      },
      "id": "GB-FTS-169342",
      "identifier": {
        "legalName": "NHS Devon ICB",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "name": "NHS Devon ICB",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Plymouth",
        "postalCode": "PL4 7PY",
        "region": "UKK41",
        "streetAddress": "Local Care Centre, 200 Mount Gould Road"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-COH-08433393",
      "identifier": {
        "id": "08433393",
        "legalName": "Plymouth Community Dental Services Ltd",
        "scheme": "GB-COH"
      },
      "name": "Plymouth Community Dental Services Ltd",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Exeter"
      },
      "id": "GB-FTS-106975",
      "identifier": {
        "legalName": "NHS Devon ICB"
      },
      "name": "NHS Devon ICB",
      "roles": [
        "reviewBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London"
      },
      "id": "GB-FTS-7114",
      "identifier": {
        "legalName": "NHS England"
      },
      "name": "NHS England",
      "roles": [
        "mediationBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Dental practice and related services",
      "id": "85130000",
      "scheme": "CPV"
    },
    "description": "NHS Devon Integrated Care Board (Devon ICB) are looking to award a new contract for the provision of Community Dental Services in Plymouth to the existing provider.\nThe existing contract for the provision of Community Dental Services in Plymouth is due to expire on the 31st March 2026 and Devon ICB have proposed that a new contract should replace the existing contract at the end of its term. All requirements outlined in Regulation 6(5) of the Health Care Services (Provider Selection Regime) Regulations 2023 have been met, including not breaching the considerable change threshold, and therefore direct award process C has been deemed the appropriate provider selection process.\nAfter conducting an assessment, taking into account the key criteria and applying the basic selection criteria, Devon ICB is content that the existing provider is satisfying the original contract and will likely satisfy the proposed contract to a sufficient standard.  \nThe service is anticipated to commence on the 1st April 2026 for a contract duration of 2 years until the 31st March 2028. The estimated lifetime value of the contract is \u00a37,594,212.12 based on 24/25 prices. \nThis notice serves as an intention to award the contract to the existing provider under Direct Award Process C of the Provider Selection Regime (PSR).",
    "id": "WA17622",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Dental practice and related services",
            "id": "85130000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKK41"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "80",
              "name": "The existing provider is satisfying the original contract and will likely satisfy the proposed contract to a sufficient standard",
              "type": "quality"
            },
            {
              "description": "20",
              "name": "The existing provider is satisfying the original contract and will likely satisfy the proposed contract to a sufficient standard",
              "type": "cost"
            }
          ]
        },
        "description": "NHS Devon Integrated Care Board (Devon ICB) are looking to award a new contract for the provision of Community Dental Services in Plymouth to the existing provider, Plymouth Community Dental Services Ltd.\nThe Plymouth Community Dental Service (CDS) is concerned with improving oral health care and reducing health care inequalities through the provision of primary care dental services within community settings. \nThe service includes the provision of Special Care and Paediatric Dentistry (SCPD) which is the treatment of: \n\u2022\tAdult patients who cannot be treated in a high street dental practice due to the nature of their physical or mental disabilities, or because they have a need for enhanced support to receive treatment and\n\u2022\tPaediatric patients who may have needs as described above, or who have more complex or significant treatment needs. \nPatients who meet the eligibility criteria for SCPD are eligible to receive Mandatory Dental Services (MDS) from the Community Dental Service provider. This includes urgent treatment, and referral to other dental services where this is appropriate. \nThe service also includes the provision of: \n\u2022\tUrgent Care - both \u0027In-hours\u0027 and \u0027Out of Hours\u0027 \n\u2022\tApplication of Fluoride Varnish\n\u2022\tRoutine Paediatric Services\n\u2022\tSpecial Care Dental Phobics / Treatment under Sedation\n\u2022\tMinor Oral Surgery\n\u2022\tSpecial Care Prostodontics\n\u2022\tTreatment under General Anaesthesia (GA)\n\u2022\tEpidemiology\nThe service is for patients who:\n\u2022\trequire urgent dental care and do not have access to a NHS dentist\n\u2022\tare judged to meet referral criteria and are therefore referred to the service as they require advanced mandatory services, general anaesthetic, sedation services, oral surgery or other relevant services\n\u2022\thave special care dental needs or are medically complex and require dental care\nThe service is available to all residents and temporary residents in the Plymouth City area and the immediate parts of Devon and Cornwall which are Plymouth facing and for which, taking account of service need, referral appropriateness and eligibility, travel and/or recovery time it is considered in the best interest of the patient for them to receive treatment from the Plymouth Service.\nThe existing contract for the provision of Community Dental Services in Plymouth is due to expire on the 31st March 2026 and Devon ICB have proposed that a new contract should replace the existing contract at the end of its term. All requirements outlined in Regulation 6(5) of the Health Care Services (Provider Selection Regime) Regulations 2023 have been met, including not breaching the considerable change threshold, and therefore direct award process C has been deemed the appropriate provider selection process. \nAfter conducting an assessment, taking into account the key criteria and applying the basic selection criteria, Devon ICB is content that the existing provider is satisfying the original contract and will likely satisfy the proposed contract to a sufficient standard.  \nThe service is anticipated to commence on the 1st April 2026 for a contract duration of 2 years until the 31st March 2028. The estimated lifetime value of the contract is \u00a37,594,212.12 based on 24/25 prices. \nThe contract value will be subject to the Doctors\u0027 and Dentists\u0027 Review Body (DDRB) annual percentage uplift from 2025/26 onwards, when applied.\nThe Commissioner will be contracting for the services using the Standard clauses for a Personal Dental Services agreement, with an NHS Standard Contract included as an appendix for the provision of treatment under General Anaesthesia.  \nThis notice serves as an intention to award the contract to the existing provider under Direct Award Process C of the PSR.  \nDuring the life of the proposed new contract, Devon ICB intend to conduct a review of the CDS and where appropriate, redesign and commission services for the future, under new longer term contractual arrangements. \nThis procurement has been carried out by NHS South, Central and West Commissioning Support Unit (SCW) on behalf of the Commissioners.",
        "hasOptions": false,
        "id": "1",
        "status": "cancelled"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 and The Procurement Act 2023 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to the relevant authority by 23:59 on Wednesday 31st December 2025.  This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Community Dental Services in Plymouth"
  }
}