MULTI USE GAMES AREA FOR HARDINGS PARK GILLINGHAM DORSET SP8 4HX

{
  "buyer": {
    "id": "GB-PPON-PZPG-5492-JGVH",
    "name": "Gillingham Town Council"
  },
  "date": "2025-12-15T10:42:46Z",
  "id": "082793-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f575",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gillingham",
        "postalCode": "SP8 4QR",
        "region": "UKK25",
        "streetAddress": "Town Hall, School Road"
      },
      "contactPoint": {
        "email": "GTC@gillinghamdorset-tc.gov.uk",
        "name": "Jill Ezzard",
        "telephone": "+441747823588"
      },
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      "identifier": {
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      "name": "Gillingham Town Council",
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    "description": "THE PROJECT\nGillingham Town Council invites tenders from suitably qualified contractors for the construction of a new Multi-Use Games Area (MUGA) at Hardings Park, Gillingham. The works will include installation of a tarmac sports surface, drainage infrastructure, perimeter fencing, sports line markings, LED floodlighting, and associated access improvements. The project must meet Sport England design principles, relevant British Standards, and planning conditions. Sustainable construction practices and inclusive design are essential requirements.\nBackground and Objective\nGillingham Town Council is undertaking this development to enhance community sport and recreation facilities in response to local demand. The MUGA will support multiple sports, including tennis, netball, and 5-a-side football. The selected contractor will deliver a high-quality, durable, and accessible facility with integrated lighting, line markings, and fencing to ensure safe, multi-sport use throughout the year.\nLocation and Site Plan\nHardings Park, Hardings Lane, Gillingham, Dorset SP8 4HX \nScope of Services\nThe scope of work will include but is not limited to:\n\u2022\tSite preparation and groundworks, including excavation and sub-base formation \n\u2022\tConstruction of a 70m x 40m tarmac MUGA with slip-resistant acrylic coating\n\u2022\tSports line markings for tennis, netball, and 5-a-side football\n\u2022\tInstallation of 3m high perimeter weldmesh fencing with gates and divider netting\n\u2022\tInstallation of 4x LED floodlights on 6m steel columns with controls\n\u2022\tSurface water drainage including perimeter French drains\n\u2022\tAccess improvements including tarmac link paths and inclusive entry points\n\u2022\tProvision and installation of sports equipment\n\u2022\tSite safety, signage, and construction phase health and safety compliance\n\u2022\tCoordination with planning conditions, utilities, and community stakeholders\n\u2022\tProject management and quality assurance throughout construction\nNote: All works are subject to obtaining full planning approval.\nTENDER SPECIFICATIONS\nMUGA Dimensions\nTotal MUGA Area: 70m x 40m = 2,800m\u00b2\nExcavate footprint and create a uniform plateau with pitch gradient in line with Sport England. Install geo-textile membrane and MOT Type 1 or Type 3 stone aggregates\nSurface Finish\n\u2022\tSurface for all-weather, multi-sport use, slip-resistant (porus bitmac (tarmac) base layer followed by supersport porus macadam layer two-tone (e.g. dark green court with red surrounds)\n\u2022\tSports line marking for:\n-\t4 x Netball courts (yellow lines)\n-\t4 x Tennis courts (white lines)\n-\t2 x 5-a-side football pitches (blue lines)\nPerimeter Fencing\n\u2022\tWeldmesh fencing: 3m high, galvanised and powder-coated\n\u2022\tOne set of 3m wide double leaf gates\n\u2022\tOne single access gates for pedestrians/emergency access\n\u2022\tAll gates to be lockable and comply with RoSPA safety standards\nFloodlighting\n\u2022\t4x LED sports floodlights mounted on 6m steel columns\n\u2022\tAverage LUX level of 200 maintained across the playing surface\n\u2022\tControl panel with timer override and manual control\n\u2022\tWiring to be installed in underground ducting, with all necessary electrical certification provided on completion\nSports Equipment\n\u2022\tDivider netting system between the two 5-a-side football pitches, retractable or fixed, for safe and separate play\n\u2022\tNetball: 8 x removable galvanised netball posts and sockets\n\u2022\tTennis: 4 x central nets with tension wire and removable posts\n\u2022\tFootball: 4 x 3m x 2m galvanised steel goals with wheels and nets\nDrainage\n\u2022\tPerimeter French drain system with appropriate outlets\n\u2022\tSurface gradient for free drainage (1:100 slope)\n\u2022\tAll drainage to comply with SUDS requirements\nAccess \u0026 Pathways\n\u2022\tLink path: 1.2m wide tarmac access pathway to the MUGA from Riversmeet\n\u2022\tDrop kerbs and level thresholds to allow for inclusive access\nWarranties \u0026 Maintenance\n\u2022\tMinimum 5-year warranty on all surfacing and structural works\n\u2022\tManufacturer\u0027s warranty certificates for all installed equipment\n\u2022\tMaintenance schedule and surface care guidance to be provided.\nREQUIREMENTS\nThis section sets out the requirements of Gillingham Town Council in terms of the delivery of the contract.\nHealth and Safety \nThe contractor will ensure that all activities are carried out in accordance with existing Health and Safety regulations, in particular, but not limited to, the following:\n\u2022\tHealth and Safety at Work etc Act 1974\n\u2022\tManagement of Health and Safety at Work Regulations 1999\n\u2022\tProvision and Use of Work Equipment Regulations 1998\nThe successful contractor will be required to satisfy Gillingham Town Council as to the knowledge, understanding and compliance with these regulations.  Spot checks may be carried out by an authorised officer while work is being carried out.  Machinery should be operated by suitably qualified and experienced workers. Contractor staff should wear the required personal protective equipment (PPE) when required.\nThe contractor should inform Gillingham Town Council of any unsafe feature or any matter of concern.\nThe contractor is to be responsible for the Health and Safety of their employees/sub-contractors and the public liability towards the general public. Evidence of licences and compliant health and safety training must be made available to Gillingham Town Council.\nThe contractor is to keep a record of all risk assessments and to supply a copy to the Gillingham Town Council upon request.\nThe contractor is to ensure that all staff have the relevant training and ability to carry out the tasks set out on the specification.\nThe contractor must provide site signage and barriers. Protection of public routes is essential.\nInsurance\nThe contractor is to put in place and maintain its own public liability and professional indemnity insurance.\nStandards\nAll plans and associated documentation must meet the requirements of the local planning authority and the Environment Agency.\nThe contractor will supervise their employees/sub-contractors to ensure that they perform their duties in a way that reflects positively on Gillingham Town Council as the commissioning organisation.  This may, on occasion, necessitate the need for spot checking by a manager or equivalent. \nThe contractor is to ensure that all employees/sub-contractors have the relevant training and ability to carry out the tasks set out on the specification.\nAccident Reporting\nIn the event of an accident, incident, potentially dangerous or dangerous occurrence, the contractor will inform the council within 48 hours of the occurrence.\nPrecautions to Prevent Nuisance\nThe contractor shall take all reasonable precautions to prevent nuisance from noise and disturbance during the work.\nThe contractor shall take all reasonable precautions during the work to prevent damage to property and shall be held responsible for any damage resulting from the work and shall make good such damage at its own expense.\nTools and Plant\nThe contractor shall provide all equipment and machinery necessary for the required work and will clear away on completion.  Equipment and chemicals should always be used in the correct manner and for the correct purpose.  Any equipment shall be satisfactorily maintained, and records of maintenance shall be made available for inspection on request.\nPricing\nPricing set out in the tender response shall be final.\nProvision of Advice\nThe contractor is required to provide general advice and recommendations to Gillingham Town Council based on its expertise and knowledge and to alert Gillingham Town Council to any additional requirements not considered in the tender document.\nTheft, Breakages and Damages\nThe appointed contractor shall be responsible for the security and protection of all equipment, materials, and the site throughout the duration of the contract. Any loss, theft, or damage occurring during the works will be at the contractor\u0027s expense. The contractor must ensure the site is left safe, secure, and tidy at the end of each working day and that public safety is prioritised at all times.\nQUALIFYING INFORMATION\nThe contractor must demonstrate experience in delivering similar outdoor sports facilities, particularly MUGA installations. Tenders must include:\n\u2022\tCompany background and relevant experience\n\u2022\tThree examples of recent similar projects (with client references)\n\u2022\tConfirmation of insurances (public liability and employer\u0027s liability)\n\u2022\tHealth and safety policy\n\u2022\tAccreditation (e.g., SMAS, SAPCA)\n\u2022\tOutline project programme with estimated duration\n\u2022\tMethod Statement for each aspect of the work\n\u2022\tA detailed breakdown of quote\n\u2022\tCompleted Risk Assessment Forms\n\u2022\tThe completed contractor declaration (copy supplied)\n\u2022\tAny other information relevant to the safe completion of the work\nSECTION 6 - SCHEDULE OF WORKS \nThe works are expected to commence in autumn 2026 and be completed within 12 weeks, subject to weather conditions. A detailed work programme must be submitted with the tender, including key milestones:\n\u2022\tSite mobilisation and set-up\n\u2022\tGroundworks and drainage installation\n\u2022\tSurfacing and acrylic coating\n\u2022\tFencing and equipment installation\n\u2022\tElectrical and lighting installation\n\u2022\tFinal inspection and handover",
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      "endDate": "2026-03-06T12:00:00Z"
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    "id": "Project Ref: GTC/2025/03",
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              "description": "The contractor must demonstrate experience in delivering similar outdoor sports facilities, particularly MUGA installations. Tenders must include:\n\u2022\tCompany background and relevant experience\n\u2022\tThree examples of recent similar projects (with client references)\n\u2022\tConfirmation of insurances (public liability and employer\u0027s liability)\n\u2022\tHealth and safety policy\n\u2022\tAccreditation (e.g., SMAS, SAPCA)\n\u2022\tOutline project programme with estimated duration\n\u2022\tMethod Statement for each aspect of the work\n\u2022\tA detailed breakdown of quote\n\u2022\tCompleted Risk Assessment Forms\n\u2022\tThe completed contractor declaration (copy supplied)\n\u2022\tAny other information relevant to the safe completion of the work\nHealth and Safety \nThe contractor will ensure that all activities are carried out in accordance with existing Health and Safety regulations, in particular, but not limited to, the following:\n\u2022\tHealth and Safety at Work etc Act 1974\n\u2022\tManagement of Health and Safety at Work Regulations 1999\n\u2022\tProvision and Use of Work Equipment Regulations 1998\nThe successful contractor will be required to satisfy Gillingham Town Council as to the knowledge, understanding and compliance with these regulations.  Spot checks may be carried out by an authorised officer while work is being carried out.  Machinery should be operated by suitably qualified and experienced workers. Contractor staff should wear the required personal protective equipment (PPE) when required.\nThe contractor should inform Gillingham Town Council of any unsafe feature or any matter of concern.\nThe contractor is to be responsible for the Health and Safety of their employees/sub-contractors and the public liability towards the general public. Evidence of licences and compliant health and safety training must be made available to Gillingham Town Council.\nThe contractor is to keep a record of all risk assessments and to supply a copy to the Gillingham Town Council upon request.\nThe contractor is to ensure that all staff have the relevant training and ability to carry out the tasks set out on the specification.\nThe contractor must provide site signage and barriers. Protection of public routes is essential.",
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    "mainProcurementCategory": "works",
    "procedure": {
      "features": "Gillingham Town Council invites tenders for the construction of a new Multi-Use Games Area (MUGA) at Hardings Park, Gillingham SP8 4HX. This Invitation to Tender outlines the requirements, specification, and evaluation process. \nThe successful contractor will be expected to complete all works in line with the approved specification, ensuring high standards of quality, safety, and environmental responsibility throughout the contract. All works must comply with relevant planning permissions, British Standards, and health and safety regulations.\nTender Timetable\nCompleted tenders must be returned, along with all supporting documents to The Town Clerk, Gillingham Town Council, Town Hall, School Road, Gillingham, Dorset SP8 4QR to be received no later than Friday 13 March 2026.\nTender documents must be sealed in a plain envelope with \u0027Hardings Lane MUGA Tender Response\u0027 written clearly on the front.  Tenderers should note that this timetable may be subject to change - any changes will be communicated to all known tenderers as soon as possible.\nIssue of Invitation to Tender\t\t9 December 2025\nReceipt of any queries from prospective tenderers\tNo later than Friday 6 March 2026\nSubmissions of tenders\tBy 12.30 pm on Friday 13 March 2026\nDecision on award of contract by Full Council \t23 March 2026\nCommencement of work Subject to planning approval\tSeptember 2026\nCompletion of work \tDecember 2026\nClarifications\nAny queries or requests for clarification relating to this tender must be made by email to GTC@gillinghamdorset-tc.gov.uk  no later than 6 March 2026.  Gillingham Town Council will endeavour, so far as is practical, to respond to all clarifications as soon as possible.\nTender Evaluation\nTenders will be evaluated in accordance with the details specified in this document. Gillingham Town Council does not bind itself to accept the lowest, or indeed any, of the tenders submitted.\nTenders will be evaluated based on:\nCriteria\t                                        Weighting\nPrice\t                                                30%\nRelevant experience\t                25%\nTechnical Quality\t                        25%\nProject team and availability\t20%\nContract Terms\nBy submitting a tender, tenderers are agreeing to be bound by the terms of this tender document without further negotiation or amendment.\nGillingham Town Council reserves the right to:\n\u2022\tSeek clarification or additional documents in respect of any tender submission.\n\u2022\tDisqualify any tender which has been deemed not to meet the Town Council\u0027s requirements.\n\u2022\tDiscount evasive, unclear tenders.\n\u2022\tWithdraw this tender at any time or to re-invite tenders on the same or any alternative basis.\n\u2022\tChoose not to award any contract as a result of the procurement process.\n\u2022\tMake whatever changes it sees fit to the timetable, structure or content of the procurement process depending on approvals, processes, or any other reason.\nContract Award\nOnce the council has reached a decision in respect of the contract award, it will notify all tenderers of its decision as soon as is reasonably practicable.\nDisclaimers\nWhile the information contained within this tender document is believed to be correct at the time of issue, tenderers should not rely on the information and should carry out their own due diligence checks and verify the accuracy of the information.\nThe council will not accept any liability for its accuracy or completeness, nor with any express or implied warranty given.  This exclusion extends to liability in relation to all information including any statement, opinion or conclusion contained in, or any omission from, this tender including its appendices and in respect of any other written or verbal communication transmitted or made available to any tenderer.\nCosts\nGillingham Town Council will not be liable for any bid costs, expenditure, work, or effort incurred by a tenderer or any third party acting under instructions from them in proceeding with or participating in this procurement, including if the procurement process is terminated or amended by the council.\nConfidentiality of Data\nGillingham Town Council will ensure that the information and data provided by the tenderers is kept strictly confidential and only utilised for the assessment of this tender."
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    "submissionMethodDetails": "Completed tenders must be returned, along with all supporting documents to The Town Clerk, Gillingham Town Council, Town Hall, School Road, Gillingham, Dorset SP8 4QR to be received no later than Friday 13 March 2026.\nTender documents must be sealed in a plain envelope with \u0027Hardings Lane MUGA Tender Response\u0027 written clearly on the front.  Tenderers should note that this timetable may be subject to change - any changes will be communicated to all known tenderers as soon as possible.\nwww.gillinghamdorset-tc.gov.uk",
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    "title": "MULTI USE GAMES AREA FOR HARDINGS PARK GILLINGHAM DORSET SP8 4HX",
    "value": {
      "amountGross": 360000,
      "currency": "GBP"
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}