Personal Safety Device Framework

{
  "buyer": {
    "id": "GB-PPON-PHVH-1657-HHMV",
    "name": "Suffolk County Council"
  },
  "date": "2025-12-12T15:05:43Z",
  "id": "082572-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f50c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ipswich",
        "postalCode": "IP1 2BX",
        "region": "UKH14",
        "streetAddress": "Endeavour House, 8 Russell Road"
      },
      "contactPoint": {
        "email": "michelle.youngs@suffolk.gov.uk",
        "name": "Michelle Youngs"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHVH-1657-HHMV",
      "identifier": {
        "id": "PHVH-1657-HHMV",
        "scheme": "GB-PPON"
      },
      "name": "Suffolk County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "An F01: Prior information notice was published on 24 January 2025, 11:50am. \nNotice identifier: 2025/S 000-002502\nProcurement identifier (OCID): ocds-h6vhtk-04d602"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-11T23:59:59+01:00"
    },
    "description": "Suffolk County Council wishes to procure a single vendor framework for Personal Safety Devices. The Framework will be available for use by Suffolk County Council, including any trading organisations wholly owned by the Council; arm\u0027s length bodies established by the Council and other public contracting authorities within the UK, including but not limited to: district and borough councils; Mayoral Authorities; Unitary Authorities; County Councils; Police; Fire and Rescue Services;  Ambulance Services, Probation Service; Health Authorities; Voluntary and Community Sector; Higher and Further Educational establishments; Schools; Free schools, Academies and Pupil Referral Units.\nThe contract is for the provision of a monitored Lone Worker and Personal Safety solution, with devices that allow actuations with appropriate intervention as required, assisting staff in carrying out their duties safely,  and minimising additional risks associated with working alone. Included in this contract is training for all users of these services. Included in this contract is training for all users of these services. \nThe aim is to provide maximum flexibility for SCC and any other organisations who may choose to use the Framework, in ensuring the personal safety of its employees. We require a range of devices and solutions that can be used by individuals who have differing risk levels in the delivery of their duties.\nWe require devices and solutions that are easy to use and have proportionate escalation methods and routes.  Devices and solutions should be provided for a wide range of needs, roles and risk profiles. \nThis opportunity is available in the `Current Tenders` area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation. The deadline date for submissions of the tender is 16th January 2026 at 12:00 (noon). Please note late returns will NOT be permitted. The deadline for clarification questions is 2nd January 2026 at 5pm which must be generated via the correspondence option on the website. The total framework value is up to \u00a34,000,000 (excluding VAT).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-12T15:05:43Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "082572-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/082572-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-02T17:00:00Z"
    },
    "hasRecurrence": true,
    "id": "PA0031",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health and safety services",
            "id": "71317200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "A minimum Creditsafe credit reference agency score of 50 is required at the time of evaluation. If this threshold is not met (or a Creditsafe score cannot be obtained), the contracting authority may conduct a more detailed assessment - such as ratio analysis - using other financial information.",
              "type": "economic"
            },
            {
              "description": "Procurement specific requirements: \n1. Do you offer devices/solutions that are operable and fully functional at all times, in all locations, in all weather conditions, and where there is little or no mobile signal? \n2. Do you provide monitoring of all live devices and solutions 24 hours a day, 7 days a week and 365 days a year? \n3. Is the Alarm Receiving Centre (ARC) accredited to BS9518:2021 and BS EN 50518:2019+A1:2023 Remote centres receiving signals from fire and security systems (or equivalent)?\n4. Is your organisation and Sub-Contractors certified to BS8484:2022 Lone Worker Industry Standard (or equivalent)?\n5. Is the organisation delivering the Alarm Receiving Centre services certified to BS7858:2019 Security screening of individuals employed in a security environment (or equivalent)? \n6. Please confirm that you can provide a range of products to meet the needs of High, Medium and Low risk Users and provide the support response by way of an Alarm Receiving Centre and appropriate escalation processes.\n7. Are you and any contractors or Sub Contactors certified to ISO/IEC 27001:2022 (or equivalent)?\nOther COPs: \nUK General Data Protection Regulations\n- Tenderer does not pose a Data Protection risk to the Council (that cannot be mitigated).\nOrganisational standards\n-Tenderer provides evidence demonstrating how they can meet the specified organisational qualifications or standards\nExperience of sub-contractor management\n- Tenderer provides evidence demonstrating how they have previously maintained healthy supply chains with their sub-contractor(s) (if applicable).\nHealth and safety\n- Tenderer provides their H\u0026S Policy Statement together with an explanation of their H\u0026S arrangements (which should follow a recognised H\u0026S Management system).",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 4000000,
          "amountGross": 4800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-11-01T23:59:59Z"
        }
      ]
    },
    "riskDetails": "Suffolk County Council has joined the government\u0027s Devolution Priority Programme (DPP), a fast-track programme towards devolution and local government reorganisation.\nUnder the DPP it is proposed that:\na)  a Mayoral Combined County Authority (MCCA) for Norfolk and Suffolk is established, with strategic powers and headed by an elected mayor (\"Devolution\").\nb) the existing two-tier council structure in Suffolk is abolished and replaced with one or more unitary councils covering the current geographical boundary of Suffolk (\"LGR\"). \nIt is possible that both, one or neither of these changes will happen. These changes are declared as known risks as we do not yet know the implications of Devolution and/or LGR.\nAs a result of LGR and Devolution, contract modifications may be necessary to novate, transfer or disaggregate the contract from the one you entered into to one or more successor authorities or the MCAA.  Impacts could include changes to geographical boundaries, significant increases and/or decreases in the goods and/or services required due to the change in size/scope of any successor authority or the MCAA. This may also change the scope of the contract\nInterested Parties should refer to the Invitation to Tender and Contract Terms for the Known Risks.\nContract novation, transfer or disaggregation to one or more Successor Authorities or the MCAA within the current geographical boundary of Suffolk.\nContract novation, transfer or disaggregation to one or more Successor Authorities or the MCAA outside the current geographical boundary of Suffolk.",
    "status": "active",
    "submissionMethodDetails": "www.suffolksourcing.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The Framework will be available for use by Suffolk County Council, including any trading organisations wholly owned by the Council; arm\u0027s length bodies established by the Council and other public contracting authorities within the UK, including but not limited to: district and borough councils; Mayoral Authorities; Unitary Authorities; County Councils; Police; Fire and Rescue Services;  Ambulance Services, Probation Service; Health Authorities; Voluntary and Community Sector; Higher and Further Educational establishments; Schools; Free schools, Academies and Pupil Referral Units.",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UK"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "As detailed in the tender documentation.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-01-16T12:00:00Z"
    },
    "title": "Personal Safety Device Framework",
    "value": {
      "amount": 4000000,
      "amountGross": 4800000,
      "currency": "GBP"
    }
  }
}