Direct Award for Finance System replacement

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2029-05-22T23:59:59+01:00",
        "startDate": "2025-12-24T00:00:00Z"
      },
      "date": "2025-12-11T00:00:00Z",
      "documents": [
        {
          "datePublished": "2025-12-12T14:17:54Z",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "082528-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/082528-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Financial systems software package",
              "id": "48442000",
              "scheme": "CPV"
            },
            {
              "description": "Accounting software package",
              "id": "48443000",
              "scheme": "CPV"
            },
            {
              "description": "Accounting system",
              "id": "48444000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-12-24T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "standstillPeriod": {
        "endDate": "2025-12-23T23:59:59+00:00"
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-03341304",
          "name": "MRI SOFTWARE LIMITED"
        }
      ],
      "title": "Cloud Financials",
      "value": {
        "amountGross": 315218,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-COH-4263691",
    "name": "Two Rivers Housing"
  },
  "date": "2025-12-12T14:17:54Z",
  "id": "082528-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05eea5",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "9498",
          "scheme": "GB-MPR"
        },
        {
          "id": "PYMZ-8576-DHBJ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "NEWENT",
        "postalCode": "GL18 1DS",
        "region": "UKK13",
        "streetAddress": "Rivers Meet"
      },
      "contactPoint": {
        "email": "accounts@2rh.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-4263691",
      "identifier": {
        "id": "4263691",
        "scheme": "GB-COH"
      },
      "name": "Two Rivers Housing",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PWRQ-7158-PXCR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2V 8EA",
        "region": "UKI31",
        "streetAddress": "9 King Street"
      },
      "contactPoint": {
        "email": "tenders@mrisoftware.com"
      },
      "details": {
        "publicServiceMissionOrganization": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "url": "http://www.mrisoftware.com",
        "vcse": false
      },
      "id": "GB-COH-03341304",
      "identifier": {
        "id": "03341304",
        "scheme": "GB-COH"
      },
      "name": "MRI SOFTWARE LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The requirement of this direct award is within the scope of Schedule 5 of the Procurement Act 2023, and in line with the Section 44 the same, Two Rivers Housing intends to award the contract for the provision of a Financial Cloud based, Software as a Service system (SAAS) incorporating a Purchase to Pay solution to MRI Software Limited.\nThis contract enables the organisation to transition from the current server-based OpenAccounts finance system to an integrated, modern, cloud-hosted platform with the same supplier. The cloud-hosted system is the replacement for the current server-based system, which is no longer being developed. The existing contract commenced in October 2021.\nContract Scope\nCurrent Two Rivers Housing finance system is a suite of three standalone but interfaced modules consisting of: OpenAccounts, eBIS and Version One. All three products are owned by OneAdvanced and provided by MRI Software.\nThe replacement system will be one fully integrated system that is cloud based.\nThe move to the cloud-based system will also result in on-premises savings such as servers, backups, and disaster recovery costs.\nEssentially, the contract being awarded, concerns the supply of goods and services by the existing supplier which are intended as an extension to, or partial replacement of, existing goods and services in circumstances where-\n(a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and\n(b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.\nThe award will be for a period of 41 months commencing from December 2025, including a five-month implementation period at zero cost. The scope of the contract will include the implementation, licensing, and ongoing maintenance of the following components of the Financials suite:\n\u2022 Core Financials base engine\n\u2022 Project Management module\n\u2022 Air Approvals (mobile approval workflow)\n\u2022 Business Tax Portal\n\u2022 Purchase Invoice Automation\nThe annual fee is \u00a399,500 including VAT, subject to a 5.5% annual inflationary uplift for three years, bringing the total contract value to \u00a3315,218. Included within the contract is a Right to Use Licence for Open Accounts which would have otherwise incur a cost of \u00a3123,910 over 7 years.",
    "id": "ocds-h6vhtk-05eea5",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "status": "complete",
    "title": "Direct Award for Finance System replacement"
  }
}