Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea

{
  "buyer": {
    "id": "GB-PPON-PJDT-6566-GZNX",
    "name": "Southend-on-Sea City Council"
  },
  "date": "2025-12-12T09:38:41Z",
  "id": "082296-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05a079",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Southend-on-Sea",
        "postalCode": "SS2 6FA",
        "region": "UKH31",
        "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex"
      },
      "contactPoint": {
        "email": "procurementops@southend.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJDT-6566-GZNX",
      "identifier": {
        "id": "PJDT-6566-GZNX",
        "scheme": "GB-PPON"
      },
      "name": "Southend-on-Sea City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-01T23:59:59+01:00"
    },
    "description": "Southend on Sea City Council is seeking to engage an experienced and qualified supplier to fulfil low value installations, servicing, maintenance and responsive repairs to air conditioning and ventilation equipment within Public Buildings (excluding Housing Stock) and delegated properties (i.e. Schools and Community Buildings). The contract will a 24-hour response to call outs with a 1-hour response time in respect to some buildings. The contract will include a planned service and maintenance schedule and schedule of rates for repairs and new works.\nAll potential contractors must hold F-Gas Certification. The duration of the contract is for 3 years with the option to extend for up to an additional 3 years. The contract will be let under a JCT Measured Term Contract.\nPlease Note: This government\u0027s English Devolution White Paper, Power and Partnership: Foundations for Growth published on 16 December 2024, states that the government wants all remaining two tier areas in England to be eventually restructured into single-tier unitary authorities and is termed Local Government Reorganisation (LGR). This reorganisation is part of a broader devolution strategy to simplify local government structures, save public funds and improve local accountability. LGR will impact the County of Essex as it currently operates a two-tier Local Government structure.\nIt is anticipated that during the life of this contract/ framework, the LGR process will commence and/or progress potentially impacting this contract. Impacts may include, but not limited to, modifications such as a transfer of the legal entity you currently contract with, significant increases and/ or decreases in the value/ volume of services required due to the change in size / scope of the Contracting Authority and/or changes to the scope of the nature of services required. Although any contract scope changes should broadly relate to the nature of the existing scope, new services of a related nature may be required that were not previously included.\nThe scale and exact timing of the changes are unknown at this point, but it is known that LGR will impact the County of Essex. All suppliers who work with the Authority need to be aware and where possible, work with the Authority to adapt to any changes/ modifications as required to ensure smooth transition and continuity of services.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "The procurement will be conducted electronically via the Council\u0027s e-tender facility Pro-Contract https://procontract.due-north.com.\nYour organisation will need to register on the e-tender system where registration is free of charge. Once you have registered you will need to express an interest in this opportunity (E-Tender Project ID: DN791548), then look at \u0027My Opportunities\u0027 where you will be able to view all the tender documents. Any tender queries in relation to this project must be raised as a clarification request via the messaging portal on the e-tender facility.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://procontract.due-north.com/"
      },
      {
        "datePublished": "2025-12-12T09:38:41Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "082296-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/082296-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-19T23:00:00Z"
    },
    "hasRecurrence": true,
    "id": "DN791548",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cooling and ventilation equipment",
            "id": "42500000",
            "scheme": "CPV"
          },
          {
            "description": "Heating, ventilation and air-conditioning installation work",
            "id": "45331000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH31"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "maxExtentDate": "2032-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "At the request of the Council the addition / omission of sites, replacement equipment all in accordance with the JCT Measured Term Contract 2024 Edition and Pricing Schedules."
        },
        "renewal": {
          "description": "The Contract may be extended beyond the Initial Term on a maximum of 3 (three) occasions, for a period of up to 1 (one) year on each occasion (each a \"Renewal Period\") at the Council\u0027s sole discretion, by the Council giving the Successful Supplier not less than 3 (three) months\u0027 notice prior to the expiry of the Initial Term or the Renewal Period (as applicable)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "F Gas Certification is a mandatory requirement.\nEngineers must hold NVQ Level 2 qualification in refrigeration and ventilation (or equivalent)\nIndustry membership to an accredited trade association relating to air conditioning and ventilation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 540000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-12-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The procurement will be conducted electronically via the Council\u0027s e-tender facility Pro-Contract https://procontract.due-north.com.\nYour organisation will need to register on the e-tender system where registration is free of charge. Once you have registered you will need to express an interest in this opportunity (E-Tender Project ID: DN791548), then look at \u0027My Opportunities\u0027 where you will be able to view all the tender documents. Any tender queries in relation to this project must be raised as a clarification request via the messaging portal on the e-tender facility.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-28T12:00:00Z"
    },
    "title": "Provision of the servicing and maintenance of air conditioning and ventilation equipment throughout the City of Southend-on-Sea",
    "value": {
      "amountGross": 540000.0,
      "currency": "GBP"
    }
  }
}