HCC - 12/25 - Provision of County Wide Advocacy Service and One Stop Shops for Victims and Survivors of Violence against Women and Girls

{
  "buyer": {
    "id": "GB-PPON-PWJT-5264-WYMY",
    "name": "Hertfordshire County Council"
  },
  "date": "2025-12-11T14:48:59Z",
  "id": "082077-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fbc7",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stevenage",
        "postalCode": "SG1 2FQ",
        "region": "UKH23",
        "streetAddress": "Robertson House, Six Hills Way"
      },
      "contactPoint": {
        "email": "strategic.procurement@hertfordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.hertfordshire.gov.uk"
      },
      "id": "GB-PPON-PWJT-5264-WYMY",
      "identifier": {
        "id": "PWJT-5264-WYMY",
        "scheme": "GB-PPON"
      },
      "name": "Hertfordshire County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-16T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of Contract. Payments of the Charges shall be made via the Controcc system each quarter in advance, for one quarter of the annual Charges. Payment will normally be made within thirty (30) days of receipt of a correct invoice."
    },
    "description": "Hertfordshire County Council wishes to procure a County Wide Advocacy Service and One Stop Shops for Victims and Survivors of Violence against Women and Girls\nThe Service Specification is for the provision of a countywide advocacy service to support victims and survivors of abuse types considered as forms of violence against women and girls (VAWG). These include, but are not limited to;\no\tDomestic abuse\no\tSexual abuse\no\tStalking and harassment\no\tForced marriage\no\tSo-called \u2018honour-based abuse\no\tFemale genital mutilation\nThis Service will act as a \u2018One Front Door\u2019 for access to our \u2018One Stop Shop\u2019 (OSS). \nThe support offered at the OSS can vary, however the core focus of the Strategy is support around: \n\u2022\tSpecialist advocacy provision including risk assessment and safety planning;\n\u2022\tHousing advice and advocacy;\n\u2022\tLegal advice in family, immigration, and/or housing law as well as criminal justice support;\n\u2022\tEconomic advice including benefit and debt advice; and \n\u2022\tTherapeutic support including individual and group counselling. \nDue to the high degree of coordination required to manage all the service elements of this Contract, and to ensure the Services are delivered in a joined up and structured way, the Commissioners have decided to award a Contract to one organisation who will be responsible to them for contract delivery but which can sub-contract the delivery of elements of the Services, it is therefore not suitable for this contract to be split in to Lots. \nFull details of the requirement can be found in the Service Specification which is in Schedule 1 of the Contract Document. \nOrganisations wishing to take part in this project are invited to \u2018express an interest\u2019 and also \u2018opt in\u2019 which will give access to the full procurement documents in the e-tendering system.\nOrganisations must complete and submit a Tender by the deadline of 12 noon on the 23rd of January 2026.\nPlease allow sufficient time to make your return, as Tender submissions cannot be uploaded and submitted after this return deadline. \nPlease ensure that where possible documents are uploaded as a PDF and that file names are succinct.  \nAny questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.\nTenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.\nPlease note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.\nTo access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home\nPlease Note: The TUPE Employee Liability Information has been provided along with other documentation for this procurement. TUPE related information must be protected as personal data in accordance with the requirements of Data Protection legislation and must also be kept confidential.   By clicking on the View Details button and accessing the documentation for this procurement, Tenderers agree:\na) To undertake to treat the information as confidential and commercially sensitive at all times and take all reasonable steps to prevent any inadvertent disclosure to any third party .\nb) That under no circumstances will any of the information be disclosed by your organisation to any third party without the Council\u2019s prior consent in writing.\nc) That the information supplied will be stored securely and destroyed or returned to the Council, after your Organisation\u2019s bid has been submitted or you decide not to proceed with a tender submission. \nd) That you will indemnify the Council for any  losses,  arising from your breach or breach by any of your personnel of these confidentiality requirements specified above and data protection requirements in relation to TUPE Employee Liability Information.\ne) The requirements above apply whether the supplier uploads a tender response to this procurement or not.",
    "documents": [
      {
        "description": "Please either register or log in to the above web address, and then \u0027express interest\u0027 and \u0027opt in\u0027 in order to view the full set of documentation relating to this tender opportunity",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-11T14:48:59Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "082077-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/082077-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-09T12:00:00+00:00"
    },
    "id": "HCC2516934",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Provision of services to the community",
            "id": "75200000",
            "scheme": "CPV"
          },
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          },
          {
            "description": "Guidance and counselling services",
            "id": "85312300",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH23"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price - 20%",
              "type": "price"
            },
            {
              "description": "Broken down as above in the weighting description",
              "name": "Quality - 80%",
              "type": "quality"
            }
          ],
          "weightingDescription": "The evaluation of tenders will consist of three (3) Parts as per the pre-determined evaluation criteria in Table A of the Instructions to Tenderers document\nTable A\nEvaluation Criteria\nMandatory Requirements (Pass/Fail)\t\nPart 1 - Qualification\t\t\t\nYour information and the Bidding Model - Non-Scored\t - Bid Form 1\nRegistration on FTS and Exclusion Information - Pass/Fail - Bid Form 2\nAssociated persons - Pass/Fail - Bid Form 3\nIntended Sub-contractors - Pass/Fail - Bid Form 4\nPart 2 - Selection\t\t\t\nPart 2A - Economic \u0026 Financial Standing\t\t\t\nEconomic and Financial Standing - Pass/Fail - Bid Form 5\nPart 2B - Technical \u0026 Professional Ability\t\t\t\nNon-functional, technical and security requirement - Pass/Fail - Bid Form 6\nPart 2B \u2013 Additional Questions Including Project Specific Questions\t\t\t\nInsurance - Pass/Fail - Bid Form 7.1\nData Protection - Pass/Fail - Bid Form 7.2\nCRC, DBS Compliance and Right to Work in the UK - Pass/Fail - Bid Form 8\nTUPE and Pensions - Pass/Fail - Bid Form 9\nPart 3 \u2013 Award (Award Criteria)\t\t\t\nPart 3A - Price\t\nFixed Prices: Total Tender Price (Overall Price) - Tier 1 20% - Bid Form 10\nPart 3B - Quality \t\t\t\nVAWG - Tier 1 7% - Bid Form 11\nPerpetrators - Tier 1 7% - Bid Form 12\nModel and project approach - Tier 1 8% - Bid Form 13\nService delivery - Tier 1 8% - Bid Form 14\nMulti Agency Working - Tier 1 7% - Bid Form 15\nOne Front Door - Tier 1 7% - Bid Form 16\nChildren - Tier 1 7% - Bid Form 17\nMobilisation - Tier 1 7% - Bid Form 18\nOne Stop Shop - Tier 1 7% - Bid Form 19\nAccessibility and Inclusivity - Tier 1 8% - Bid Form 20\nOutcomes and Monitoring - Tier 1 7% - Bid Form 21\nEach scored question will be reviewed and scored by a minimum of two (2) evaluators, experienced in the subject matter of the question and working independently. Evaluators will then attend a moderation meeting chaired by an independent moderator who is not responsible for scoring but will facilitate discussions between the evaluators to agree a final moderated score and final feedback for Tenderers."
        },
        "contractPeriod": {
          "endDate": "2029-06-30T23:59:59+01:00",
          "maxExtentDate": "2031-06-30T23:59:59+01:00",
          "startDate": "2026-07-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "The Initial Contract Period is three (3) years with the option to extend for up to two (2) further years, year on year and subject to available funding"
        },
        "status": "active",
        "value": {
          "amount": 13200000.0,
          "amountGross": 15840000.0,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "The Contract will be based on the Council\u0027s standard contract terms included with the tender documents. There are no known immediate risks to performance during the initial three-year fixed term of this contract. However, a key strategic risk relates to future UK policy changes abolishing the Police and Crime Commissioner\u2019s Office (who will be a party to the contract) and local government reorganisation and devolution arrangements. Such changes could directly affect the structure, scope, or continuation of the contract during the initial 3 year contract term and beyond. While no decisions have been made at this stage, the contracting authority is actively monitoring the evolving landscape. Suppliers should be aware that any resulting implications will be managed in accordance with applicable legislation and the contract terms, particularly the Change Control provisions at paragraph 3 of Schedule 7 of the draft contract. These include the parties cooperating in good faith to agree the terms of any required change, and if the parties cannot agree the change a right for the contracting authority to terminate the contract on not less than 3 months\u2019 written notice to the Contractor.",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-23T12:00:00+00:00"
    },
    "title": "HCC - 12/25 - Provision of County Wide Advocacy Service and One Stop Shops for Victims and Survivors of Violence against Women and Girls",
    "value": {
      "amount": 13200000.0,
      "amountGross": 15840000.0,
      "currency": "GBP"
    }
  }
}