Buyer Name: Ross-on-Wye Town Council
Buyer Address: Town Hall, Cantilupe Road, Ross-on-Wye, UKG11, HR9 7AN, United Kingdom
Contact Name: Carla Boyles
Contact Email: admin@rosstc-herefordshire.gov.uk
Contact Telephone: +441989562373
Ross-on-Wye Lengthsman Scheme
Buyer Contact Info
Status
active
active
Procedure
open
open
Value
60000.0 GBP
Gross: 72000 GBP
60000.0 GBP
Gross: 72000 GBP
Published
11 Dec 2025, 14:03
11 Dec 2025, 14:03
Deadline
21 Feb 2026, 12:00
21 Feb 2026, 12:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
45232452 - Drainage works
45232452 - Drainage works
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
Schedule of Works for Ross-on-Wye 1) Highway Gully Maintenance General a) All gullies shall be inspected prior to the commencement of any maintenance, all litter, stones, branches, and other debris that have the potential to cause personal injury or damage to machinery, equipment and installations shall be removed and disposed of by the Contractor. b) The Contractor shall take clear before and after photographs of each gully inspected and/or cleaned, as part of the due diligence requirements for Herefordshire County Council. Standard a) Should the Contractor cause damage to the surface or gullies during maintenance operations whether or not the Authorised Officer has agreed to such operations take place, the Contractor shall reinstate such damage to the satisfaction of and within the time period stipulated by the Authorised Officer. In failing to do so, the Authorised Officer may instruct other persons to carry out such work with the cost of so doing being deducted from monies due to or becoming due to the Contractor or recovered as a debt. b) To ensure the programme of gully cleaning is efficient it is good practice to use the recorded silt levels when determining the frequency of cleaning. For example, if a gully is more prone to becoming full of silt and therefore working less effectively then it will be programmed for more frequent cleaning. This may mean that some gullies are cleaned more than once a year and others will be cleaned less than once a year. c) The gully cleaning programme is designed to clean all known gullies at least once during the year. d) Missed gullies should be revisited at the earliest opportunity to ensure that maintenance is carried out. Any broken or damaged gully lids must be reported to the Authorising Officer, jammed gullies should be freed from all obstructions and every effort must be made to carry out programmed maintenance. e) Where it is apparent that problems exist that cannot be dealt with through gully cleaning operations or routine maintenance activities or where there are capacity issues in the underlying drainage network, such issues must be brought to the attention of the Authorising Officer. f) The Contractor is to provide an Annual Maintenance Plan, which is to be approved by the Authorising Officer prior to any work commencing. Specification of works a) Each gully on B,C & U classification of roads within Ross-on-Wye will be visited at least once per contract year (Appendix C) b) Out let pipes must be checked to ensure that they are not blocked or silted up. If they are found to be silted up, then this must be removed as far as it is practical to do so and jetted to ensure water flow. c) A record of completed gullies must be submitted to the Authorised Officer containing a list of road names and number of gullies completed, plus any gullies missed along with any that are requiring remedial action, accompanied by clear before and after photographs. 2) The Environment a) The Contractor shall ensure that every effort is made to prevent pollution of the environment and harm to human health. Where possible and practical, only biodegradable, non-toxic, non-hazardous materials and substances shall be used in carrying out the Service. b) The Contractor shall take all necessary preventative measures to ensure that no aqueous waste or contaminated water arising from the provision of the Service enters the public waterways, or watercourses. c) The Contractor shall take all reasonable precautions to minimise noise from any vehicles, plant and machinery used in the delivery of the Service. d) The Contractor shall make arrangements to ensure that litter and organic waste e.g. leaves are segregated to enable recycling and composting. 3) Waste disposal (including organic waste) a) The Contractor shall be registered to the satisfaction of the Council, prior to Commencement of the Contract, as a waste carrier and shall meet all costs in connection with this registration. b) Unless otherwise agreed by the Authorised Officer, the disposal of waste generated in the execution of this Contract must be disposed of in an approved processing facility. c) All organic/green waste (including leaves) collected in the delivery of this Contract must be diverted from landfill. Litter and other contaminants shall be removed from such waste as far as is practicably possible. The Contractor shall make his own arrangements for the disposal of organic/green waste. The cost of the disposal of all green waste, leaves and contaminates collected within the green waste shall be borne by the Contractor. d) The Contractor shall include all waste disposal costs within their Fixed Price submission. e) The Contractor will submit copies of Waste Transfer Notes and Weighbridge Tickets with their monthly invoice to ensure compliance. Appendix C - Site Plans 1) Highway Gully Maintenance Road Number Road Name Frequency B4234 Walford Road Once B4234 Copse Cross Street Once B4234 Broad Street Twice B4234 Brookend Street Twice B4234 Overross Street Once B4234 Ledbury Road Once B4260 Wilton Road Once B4260 High Street Once B4260 Gloucester Road Once C1273 Smallbrook Road Once C1273 Millpond Street Once C1273 Brampton Street Once C1274 Archenfield Road Once C1276 Roman Way Once C1279 Alton Road Once U70262 The Glebe Once U70262 Parsons Croft Once U70265 The Mead Once U70422 Overross Farm Once U70423 Overross Close Once U70436 Oak Tree Rise Once U70438 Frome Valley Way Once U70439 Three Choirs Close Once U70440 Sugarloaf Cresent Once U70600 Wye Street Once U70601 Edde Cross Street Once U70601 Trenchard Street Once U70602 New Street Once U70603 Kyrle Street Once U70604 Homs Road Twice U70605 Cawor Arch Road Once U70606 Nursery Road Once U70607 Hill Street Once U70608 Henry Street Once U70609 Station Street Once U70610 Cantilupe Road Once U70611 Woodview Lane Once U70612 Ryefield Road Once U70613 Weston Grove Once U70614 North Road Once U70615 Station Approach Once U70616 Checkley Close Once U70618 Brookfield Road Once U70619 Mount Pleasant Once U70620 Oak Road Once U70621 Brampton Ave Once U70622 Brampton Close Once U70623 Cawdor Once U70624 Three Crosses Road Once U70625 Three Crosses Close Once U70626 Hill View Road Once U70627 Springfield Road Once U70628 Mayhill Road Once U70629 Wallhouse Road Once U70642 Verschoyle Gardens Once U70643 Oaklands Court Once U70644 Vaga Crescent Once U70645 Quarry Close Once U70648 Brookmead Once U70649 Market Place Once U70650 Primrose Close Once U70651 Orchid Close Once U70652 Bluebell Close Once U70653 Honeysuckle Close Once U70654 Foxglove Close Once U70655 Court Road Once U70656 Arundel Close Once U70657 Berkeley Close Once U70659 Beechwood Once U70660 Great Western Court Once U70662 Grammer School Close Once U70663 Smallbrook Gardens Once U70665 Blenheim Close Once U70664 Rudhall Meadow Once U70666 Chatsworth Close Once U70667 Sandringham Close Once U70668 Riverview Once U70669 Old Tannery Way Once U70670 Beamhouse Drive Once U70671 Saddlers Rise Once U70672 Cordwainers Lane Once U70701 Camp Road Once U70702 Waterside Once U70703 Park Walk Once U70704 Alton Close Once U70705 Chase Side Once U70706 Chase Road Once U70707 Old Gloucester Road Once U70708 Church Street Once U70708 Old Maids Once U70709 Church Close Once U70710 Royal Parade Once U70710 St Marys Street Once U70712 Redhill Road Once U70713 Middleton Ave Once U70714 The Shrubbery Once U70715 Palmerston Road Once U70716 Ashfield Cresent Once U70718 Kent Ave Once U70717 The Avenue Once U70719 Sussex Ave Once U70720 Merrivale Lane Once U70721 Princess Way Once U70722 The Gresleys Once U70724 Blake Ave Once U70725 Woodland View Once U70726 Lakeside Drive Once U70727 Merrivale Cresent Once U70728 Merrivale Ave Once U70729 Eastfirld Ave Once U70730 Fernbank Road Once U70731 Woodmeadow Road Once U70732 Chapel Road Once U70733 Tudor Street Once U70734 Tudor Rise Once U70735 Tudor Rise Once U70736 Tudor Rise Once U70737 Walford Ave Once U70738 Purland Once U70740 Duxmere Drive Once U70741 Goodrich Close Once U70742 Falaise Close Once U70743 Tinitern Close Once U70744 Conde Close Once U70745 Vectis Close Once U70746 Glevum Close Once U70747 Isca Close Once U70748 Juniper Close Once U70749 Corinium Road Once U70750 Danum Road Once U70751 Watking Street Once U70752 Bakers Oak Once U70753 Laburnum Close Once U70754 Rowan Close Once U70755 Sycamore Close Once U70756 Beech Close Once U70757 Lincoln Close Once U70758 Silver Birches Once U70759 Redwood Close Once U70760 ACCESS ROAD ALTON ROAD INDUSTRIAL ESTATE Once U70761 Firsmead Once This list is to be used as a guide only
Linked Documents
Select a document to preview.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/082024-2025
Link Description: Tender notice on Find a Tender
Lots
Lot 1 Status: active
Lot 1 Value: GBP 60,000
Lot 1 Value (Gross): GBP 72,000
Lot 1 Contract Start: 2026-04-01T00:00:00+01:00
Lot 1 Contract End: 2028-03-31T23:59:59+01:00
Lot 1 SME Suitable: Yes
Documents
Document Description: Tender notice on Find a Tender
Raw Notice JSON
Expand raw payload
{
"buyer": {
"id": "GB-PPON-PNCW-2479-HQYW",
"name": "Ross-on-Wye Town Council"
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"date": "2025-12-11T14:03:15Z",
"id": "082024-2025",
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"streetAddress": "Town Hall, Cantilupe Road"
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"name": "Carla Boyles",
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"name": "Ross-on-Wye Town Council",
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"tag": [
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"tender": {
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"description": "Schedule of Works for Ross-on-Wye \n1) Highway Gully Maintenance\nGeneral\na) All gullies shall be inspected prior to the commencement of any maintenance, all litter, stones, branches, and other debris that have the potential to cause personal injury or damage to machinery, equipment and installations shall be removed and disposed of by the Contractor. \nb) The Contractor shall take clear before and after photographs of each gully inspected and/or cleaned, as part of the due diligence requirements for Herefordshire County Council. \nStandard\na) Should the Contractor cause damage to the surface or gullies during maintenance operations whether or not the Authorised Officer has agreed to such operations take place, the \nContractor shall reinstate such damage to the satisfaction of and within the time period stipulated by the Authorised Officer. In failing to do so, the Authorised Officer may instruct \nother persons to carry out such work with the cost of so doing being deducted from monies due to or becoming due to the Contractor or recovered as a debt.\nb) To ensure the programme of gully cleaning is efficient it is good practice to use the recorded silt levels when determining the frequency of cleaning. For example, if a gully is more prone \nto becoming full of silt and therefore working less effectively then it will be programmed for more frequent cleaning. This may mean that some gullies are cleaned more than once a year and others will be cleaned less than once a year. \nc) The gully cleaning programme is designed to clean all known gullies at least once during the year.\nd) Missed gullies should be revisited at the earliest opportunity to ensure that maintenance is carried out. Any broken or damaged gully lids must be reported to the Authorising Officer, jammed gullies should be freed from all obstructions and every effort must be made to carry out programmed maintenance.\ne) Where it is apparent that problems exist that cannot be dealt with through gully cleaning operations or routine maintenance activities or where there are capacity issues in the underlying drainage network, such issues must be brought to the attention of the Authorising Officer.\nf) The Contractor is to provide an Annual Maintenance Plan, which is to be approved by the Authorising Officer prior to any work commencing.\nSpecification of works\na) Each gully on B,C \u0026 U classification of roads within Ross-on-Wye will be visited at least once per contract year (Appendix C)\nb) Out let pipes must be checked to ensure that they are not blocked or silted up. If they are found to be silted up, then this must be removed as far as it is practical to do so and jetted \nto ensure water flow.\nc) A record of completed gullies must be submitted to the Authorised Officer containing a list of road names and number of gullies completed, plus any gullies missed along with any that \nare requiring remedial action, accompanied by clear before and after photographs.\n2) The Environment\na) The Contractor shall ensure that every effort is made to prevent pollution of the environment and harm to human health. Where possible and practical, only biodegradable, non-toxic, non-hazardous materials and substances shall be used in carrying out the Service.\nb) The Contractor shall take all necessary preventative measures to ensure that no aqueous waste or contaminated water arising from the provision of the Service enters the public waterways, or watercourses.\nc) The Contractor shall take all reasonable precautions to minimise noise from any vehicles, plant and machinery used in the delivery of the Service.\nd) The Contractor shall make arrangements to ensure that litter and organic waste e.g. leaves are segregated to enable recycling and composting.\n3) Waste disposal (including organic waste)\na) The Contractor shall be registered to the satisfaction of the Council, prior to Commencement of the Contract, as a waste carrier and shall meet all costs in connection with this registration.\nb) Unless otherwise agreed by the Authorised Officer, the disposal of waste generated in the execution of this Contract must be disposed of in an approved processing facility.\nc) All organic/green waste (including leaves) collected in the delivery of this Contract must be diverted from landfill. Litter and other contaminants shall be removed from such waste as far as is practicably possible. The Contractor shall make his own arrangements for the disposal of organic/green waste. The cost of the disposal of all green waste, leaves and contaminates collected within the green waste shall be borne by the Contractor.\nd) The Contractor shall include all waste disposal costs within their Fixed Price submission.\ne) The Contractor will submit copies of Waste Transfer Notes and Weighbridge Tickets with \ntheir monthly invoice to ensure compliance.\nAppendix C - Site Plans\n1) Highway Gully Maintenance\nRoad Number Road Name Frequency\nB4234 Walford Road Once\nB4234 Copse Cross Street Once\nB4234 Broad Street Twice\nB4234 Brookend Street Twice\nB4234 Overross Street Once\nB4234 Ledbury Road Once\nB4260 Wilton Road Once\nB4260 High Street Once\nB4260 Gloucester Road Once\nC1273 Smallbrook Road Once\nC1273 Millpond Street Once\nC1273 Brampton Street Once\nC1274 Archenfield Road Once\nC1276 Roman Way Once\nC1279 Alton Road Once\nU70262 The Glebe Once\nU70262 Parsons Croft Once\nU70265 The Mead Once\nU70422 Overross Farm Once\nU70423 Overross Close Once\nU70436 Oak Tree Rise Once\nU70438 Frome Valley Way Once\nU70439 Three Choirs Close Once\nU70440 Sugarloaf Cresent Once\nU70600 Wye Street Once\nU70601 Edde Cross Street Once\nU70601 Trenchard Street Once\nU70602 New Street Once\nU70603 Kyrle Street Once\nU70604 Homs Road Twice\nU70605 Cawor Arch Road Once\nU70606 Nursery Road Once\nU70607 Hill Street Once\nU70608 Henry Street Once\nU70609 Station Street Once\nU70610 Cantilupe Road Once\nU70611 Woodview Lane Once\nU70612 Ryefield Road Once\nU70613 Weston Grove Once\nU70614 North Road Once\nU70615 Station Approach Once\nU70616 Checkley Close Once\nU70618 Brookfield Road Once\nU70619 Mount Pleasant Once\nU70620 Oak Road Once\nU70621 Brampton Ave Once\nU70622 Brampton Close Once\nU70623 Cawdor Once\nU70624 Three Crosses Road Once\nU70625 Three Crosses Close Once\nU70626 Hill View Road Once\nU70627 Springfield Road Once\nU70628 Mayhill Road Once\nU70629 Wallhouse Road Once\nU70642 Verschoyle Gardens Once\nU70643 Oaklands Court Once\nU70644 Vaga Crescent Once\nU70645 Quarry Close Once\nU70648 Brookmead Once\nU70649 Market Place Once\nU70650 Primrose Close Once\nU70651 Orchid Close Once\nU70652 Bluebell Close Once\nU70653 Honeysuckle Close Once\nU70654 Foxglove Close Once\nU70655 Court Road Once\nU70656 Arundel Close Once\nU70657 Berkeley Close Once\nU70659 Beechwood Once\nU70660 Great Western Court Once\nU70662 Grammer School Close Once\nU70663 Smallbrook Gardens Once\nU70665 Blenheim Close Once\nU70664 Rudhall Meadow Once\nU70666 Chatsworth Close Once\nU70667 Sandringham Close Once\nU70668 Riverview Once\nU70669 Old Tannery Way Once\nU70670 Beamhouse Drive Once\nU70671 Saddlers Rise Once\nU70672 Cordwainers Lane Once\nU70701 Camp Road Once\nU70702 Waterside Once\nU70703 Park Walk Once\nU70704 Alton Close Once\nU70705 Chase Side Once\nU70706 Chase Road Once\nU70707 Old Gloucester Road Once\nU70708 Church Street Once\nU70708 Old Maids Once\nU70709 Church Close Once\nU70710 Royal Parade Once\nU70710 St Marys Street Once\nU70712 Redhill Road Once\nU70713 Middleton Ave Once\nU70714 The Shrubbery Once\nU70715 Palmerston Road Once\nU70716 Ashfield Cresent Once\nU70718 Kent Ave Once\nU70717 The Avenue Once\nU70719 Sussex Ave Once\nU70720 Merrivale Lane Once\nU70721 Princess Way Once\nU70722 The Gresleys Once\nU70724 Blake Ave Once\nU70725 Woodland View Once\nU70726 Lakeside Drive Once\nU70727 Merrivale Cresent Once\nU70728 Merrivale Ave Once\nU70729 Eastfirld Ave Once\nU70730 Fernbank Road Once\nU70731 Woodmeadow Road Once\nU70732 Chapel Road Once\nU70733 Tudor Street Once\nU70734 Tudor Rise Once\nU70735 Tudor Rise Once\nU70736 Tudor Rise Once\nU70737 Walford Ave Once\nU70738 Purland Once\nU70740 Duxmere Drive Once\nU70741 Goodrich Close Once\nU70742 Falaise Close Once\nU70743 Tinitern Close Once\nU70744 Conde Close Once\nU70745 Vectis Close Once\nU70746 Glevum Close Once\nU70747 Isca Close Once\nU70748 Juniper Close Once\nU70749 Corinium Road Once\nU70750 Danum Road Once\nU70751 Watking Street Once\nU70752 Bakers Oak Once\nU70753 Laburnum Close Once\nU70754 Rowan Close Once\nU70755 Sycamore Close Once\nU70756 Beech Close Once\nU70757 Lincoln Close Once\nU70758 Silver Birches Once\nU70759 Redwood Close Once\nU70760 ACCESS ROAD ALTON ROAD INDUSTRIAL ESTATE Once\nU70761 Firsmead Once\nThis list is to be used as a guide only",
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"id": "A-9042",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-9042"
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"description": "Tender notice on Find a Tender",
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"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/082024-2025"
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"legalBasis": {
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"awardCriteria": {
"description": "All tenders will be evaluated against the selection criteria set out in the table below: \nSelection Criteria Weighting\nThe Total Cost of the service 50% of the total score\nThe Quality of the solution in terms of \nfunctionality and infrastructure\n40% of the total score\nHealth and Safety 5% of the total score\nReferences 5% of the total score\nThe Council shall be under no obligation to accept the lowest tender or award a contract for all or any part of the requirement set out in the Invitation to Tender, to any tenderer or at all.\nYou may be required to answer any Council queries on your proposal and to attend formal meetings with the Council during the tender evaluation period. Additionally, the Council may wish to visit tenderers\u0027 premises to view the facilities and systems that may be used to deliver the service."
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"contractPeriod": {
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"startDate": "2026-04-01T00:00:00+01:00"
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"status": "active",
"submissionMethodDetails": "The original signed tender must be returned in a sealed envelope marked: \nTender - Private \u0026 Confidential \nThe Town Clerk \nRoss-on-Wye Town Council \nTown Hall \nCantilupe Road \nRoss-on-Wye \nHR9 7AN \nOr sent electronically as a PDF file marked Private \u0026 Confidential to: \namenities@rosstc-herefordshire.gov.uk\nIssue Invitation to Tender December 2025\nContractor Visits January 2026\nDeadline for clarification questions 14th February 2026\nReceive Response from Tenderers 21st February 2026 MIDDAY\nInterviews for shortlisted tenderers W/C 2nd March 2026\nContract Award W/C 9th March 2026\nContract Start Date 1st April 2026",
"submissionTerms": {
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"tenderPeriod": {
"endDate": "2026-02-21T12:00:00Z"
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"title": "Ross-on-Wye Lengthsman Scheme",
"value": {
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