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Refuge Communication System

Weston College

Buyer Contact Info

Buyer Name: Weston College

Buyer Address: Knightstone Road, Weston-super-Mare, UKK12, BS23 2AL, United Kingdom

Contact Email: WCGTender@weston.ac.uk

Status
active
Procedure
open
Value
30000.0 GBP
Gross: 36000 GBP
Published
11 Dec 2025, 11:54
Deadline
16 Jan 2026, 12:00
Contract Start
n/a
Contract End
n/a
Category
services
CPV
50334400 - Communications system maintenance services
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

Weston College is seeking tenders for the servicing, repair and maintenance of Refuge Communications Systems across its estate. These systems are critical for emergency evacuation and compliance with BS5839-9. The contract will cover five main system types: Complus Teltronic, Sovereign Fire and Security, Cooper VoCALL, EVCS Compact, and Pentech Electronics Ltd Model Series 6000. These communications systems are based across the Weston College Estate Campuses.

Linked Documents

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Opportunity Context

More Information Links

External Link: https://www.find-tender.service.gov.uk/Notice/081899-2025

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Value: GBP 30,000

Lot 1 Value (Gross): GBP 36,000

Lot 1 Contract Start: 2026-03-02T00:00:00Z

Lot 1 Contract End: 2028-03-02T23:59:59Z

Lot 1 SME Suitable: Yes

Lot 1 Award Criterion (quality): Innovation and added value (10%)

Lot 1 Award Criterion (quality): Account management (10%)

Lot 1 Award Criterion (quality): People and mobilisation (10%)

Lot 1 Award Criterion (quality): Service specific detail (20%)

Lot 1 Award Criterion (price): Financial (20%)

Lot 1 Award Criterion (quality): Added & Social Value (10%)

Lot 1 Award Criterion (quality): Business continuity and Disaster planning (10%)

Lot 1 Award Criterion (quality): Presentation (10%)

Documents

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
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    "name": "Weston College"
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  "date": "2025-12-11T11:54:47Z",
  "id": "081899-2025",
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        "countryName": "United Kingdom",
        "locality": "Weston-super-Mare",
        "postalCode": "BS23 2AL",
        "region": "UKK12",
        "streetAddress": "Knightstone Road"
      },
      "contactPoint": {
        "email": "WCGTender@weston.ac.uk"
      },
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      },
      "id": "GB-UKPRN-10007459",
      "identifier": {
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        "id": "081899-2025"
      }
    ],
    "description": "Weston College is seeking tenders for the servicing, repair and maintenance of Refuge Communications Systems across its estate. These systems are critical for emergency evacuation and compliance with BS5839-9. The contract will cover five main system types: Complus Teltronic, Sovereign Fire and Security, Cooper VoCALL, EVCS Compact, and Pentech Electronics Ltd Model Series 6000. These communications systems are based across the Weston College Estate Campuses.",
    "documents": [
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        "id": "A-8809",
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      },
      {
        "datePublished": "2025-12-11T11:54:47Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
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        "id": "081899-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/081899-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-12-19T12:00:00Z"
    },
    "id": "WCPR-208",
    "items": [
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        "id": "1",
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    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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    "lots": [
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              "type": "quality"
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              "name": "Presentation",
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              "type": "quality"
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        },
        "contractPeriod": {
          "endDate": "2028-03-02T23:59:59Z",
          "maxExtentDate": "2029-03-02T23:59:59Z",
          "startDate": "2026-03-02T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial period of the contract will be 2 years + 1 year, to be reviewed prior to the end of the initial period."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Suppliers must submit an Expression of Interest (EOI) by the stated deadline in order to receive the Invitation to Tender (ITT) documentation. The ITT contains the full instructions and mandatory requirements for responding to this opportunity. Failure to submit an EOI will mean the ITT is not issued, and any subsequent submission will not be evaluated."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 30000,
          "amountGross": 36000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
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          "scheme": "GB-ONS"
        }
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    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "(1)\tCompleted ITT documents must be returned via email to WCGTender@weston.ac.uk by 16/01/2026 at midday.  Late submissions or submissions sent, or copied, to any other address will not be considered.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "tenderPeriod": {
      "endDate": "2026-01-16T12:00:00Z"
    },
    "title": "Refuge Communication System",
    "value": {
      "amount": 30000,
      "amountGross": 36000,
      "currency": "GBP"
    }
  }
}