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Collections Management System Replacement

THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST

Buyer Contact Info

Buyer Name: THE HORNIMAN PUBLIC MUSEUM AND PUBLIC PARK TRUST

Buyer Address: 100 London Road, London, UKI44, SE23 3PQ, United Kingdom

Contact Name: Jonathan Whitson Cloud

Contact Email: jwhitsoncloud@horniman.ac.uk

Contact Telephone: +442081613500

Status
active
Procedure
open
Value
96000.0 GBP
Gross: 115200 GBP
Published
11 Dec 2025, 09:48
Deadline
31 Jan 2026, 23:59
Contract Start
n/a
Contract End
n/a
Category
services
CPV
48100000 - Industry specific software package
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

The Horniman Museum and Gardens (HMG) is seeking to replace its end-of-life collections management system with a new, digital-first solution that will enhance efficiency, transparency, and best practice across its diverse collections and related activities. This project will span three to four years, focusing initially on data migration, followed by phased development and alignment of functions and procedures. The Horniman Museum and Gardens' current collections management system is used to catalogue and manage diverse collections including Natural History, Anthropology, Musical Instruments, Living collections (an aquarium, a butterfly house, a small zoo, the gardens), a Handling Collection, an Archive, and items of value and interest that are not part of any formal collection. The system supports the 21 Spectrum procedures, but only partially. A core objective of this project is to develop new digital first procedures, aligned with and supported by the new system, promoting efficiency, transparency and museum best practice.

Linked Documents

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Opportunity Context

More Information Links

External Link: https://collectionstrust.org.uk/spectrum/

Link Description: Spectrum is the UK museum collections management standard

External Link: https://www.find-tender.service.gov.uk/Notice/081770-2025

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Has Options: Yes

Lot 1 Options: Options are described in the attached Invitation to Tender document.

Lot 1 Value: GBP 96,000

Lot 1 Value (Gross): GBP 115,200

Lot 1 Contract Start: 2026-04-01T00:00:00+01:00

Lot 1 Contract End: 2030-03-31T23:59:59+01:00

Documents

Document Description: Spectrum is the UK museum collections management standard

Document Description: This Invitation to Tender was AMENDED on 10th Dec 2026. Changes, marked in red, include a significant alteration to the timeline of the project, and some minor clarifications of requirements.

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
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