Conferencing System within the Council Chamber and Committee rooms for Bridgend County Borough Council

{
  "buyer": {
    "id": "GB-PPON-PPQG-8216-YQLW",
    "name": "Bridgend County Borough Council"
  },
  "date": "2025-12-10T15:36:04Z",
  "id": "081611-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05aa46",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bridgend",
        "postalCode": "CF31 4WB",
        "region": "UKL17",
        "streetAddress": "Bridgend County Borough Council"
      },
      "contactPoint": {
        "email": "tenders@bridgend.gov.uk",
        "name": "Jo Protheroe",
        "telephone": "01656 642518"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.bridgend.gov.uk"
      },
      "id": "GB-PPON-PPQG-8216-YQLW",
      "identifier": {
        "id": "PPQG-8216-YQLW",
        "scheme": "GB-PPON"
      },
      "name": "Bridgend County Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-05T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Bridgend Council is procuring an updated conferencing system for its Council Chamber and Committee rooms. The essential aim of the new system will be the facilitation of effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The new  system needs to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting and provide real time welsh translation ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-12-10T15:36:04Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "081611-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/081611-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-01-14T17:00:00+00:00"
    },
    "id": "B986",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Television and radio receivers, and sound or video recording or reproducing apparatus",
            "id": "32300000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL17"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Hardware: Screens, microphones, cameras, speakers, assistive listening equipment.\nSoftware:  Licensing for a 5-year term.\nTraining; Implementation and during the contract term.    \nInstallation: Works and Electrical. \nMaintenance and Ongoing Support: 5-year term. ",
              "name": "Lowest total price for all elements",
              "type": "price"
            },
            {
              "description": "Method Statement Questions and Presentation\nDetails on the award criteria in the tender documents  httpps://etenderwalesbravolsolution.co.uk",
              "name": "Method Statement Questions and Presentation ",
              "type": "quality"
            }
          ],
          "weightingDescription": "Most Advantageous Tender 60% Price 40% Quality.\nDetails on the award criteria in the tender documents - httpps://etenderwalesbravolsolution.co.uk"
        },
        "contractPeriod": {
          "endDate": "2031-02-15T23:59:59+00:00",
          "startDate": "2026-02-16T00:00:00+00:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 400000,
          "amountGross": 500000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "All tender documents are available on the tendering portal https://etenderwalesbravosolution.co.uk\nITT number 121970",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-01-19T12:00:00+00:00"
    },
    "title": "Conferencing System within the Council Chamber and Committee rooms for Bridgend County Borough Council",
    "value": {
      "amount": 400000,
      "amountGross": 500000,
      "currency": "GBP"
    }
  }
}